Ford Explorer Limited Hybrid SUV AWD

Agency:	Town of Glastonbury
State:	Connecticut
Type of Government:	State & Local
Posted Date:	Feb 23, 2024
Due Date:	Feb 26, 2024
Solicitation No:	GL-2024-19
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF GLASTONBURY

INVITATION TO BID

BID #

ITEM

DATE & TIME REQUIRED

GL-2024-19 2023 Ford Explorer Limited Hybrid SUV AWD February 26, 2024 at 11:00 A.M.

The Town of Glastonbury is currently seeking bids to purchase one (1) new Ford Explorer Limited

Hybrid SUV AWD, model year 2023.

Bidders wishing to submit a bid proposal for this solicitation are directed to respond online through a

secure e-Procurement portal. Responses can be submitted at the following link:

https://glastonburyct.bonfirehub.com/, under the bid title “GL-2024-19 2023 Ford Explorer Limited

Hybrid SUV AWD”. All bids will be publicly opened and read aloud. No late bids will be accepted.

This Invitation to Bid, Instructions to Bidders, Specifications and other Bidding Documents (as defined

in the Instruction to Bidders) are available for viewing and downloading on the Town of Glastonbury

website www.glastonburyct.gov at no cost.

The Town of Glastonbury is An Affirmative Action/Equal Opportunity Employer. Minority/Women’s

Business Enterprises are encouraged to bid.

The Town reserves the right to amend or withdraw this Invitation to Bid for any reason, to

accept or reject any or all Bids, to waive any informalities or non-material deficiencies in any

Bid, and to make such award (or make no award) of a contract in connection with this Invitation

to Bid all as determined by the Town, in its discretion, to be in the best interest of the Town. A

Bid may be rejected for irregularities of any kind, including without limitation, alteration of

form, additions not called for, conditional proposals, and incomplete Bids. A Bid may also be

rejected if, in the opinion of the Town, the Bid does not meet the standard of quality established

by the Bidding Documents. Any or all Bids may be rejected if there is any reason to believe that

collusion exists among two or more Bidders. The foregoing provisions are for illustrative

purposes and shall in no way limit the right of the Town to reject any and all Bids, in whole or in

part.

Gina J. Consiglio

Purchasing Agent

TABLE OF CONTENTS

Information for Bidders

Detailed Specifications

Insurance Requirements

Specifications Compliance

Bid Proposal

SECTION/PAGE

IB 1-3

DS 1

IR 1

SC 1-3

BP 1-3

Town of Glastonbury – 2023 Ford Explorer Limited Hybrid SUV AWD

1. Bidders submitting a response for this solicitation are directed to respond online through a secure

e-Procurement portal. Bids can be submitted at the following link:

https://glastonburyct.bonfirehub.com/ under the bid title “GL-2024-19 – 2023 Ford Explorer

Limited Hybrid SUV AWD”. Bidders will be required to create a profile before submitting their

bid. Step-by-step instructions on how to register as a vendor are available at this website:

https://vendorsupport.gobonfire.com/hc/en-us/articles/6830871161239-Vendor-Registration

Bidders will be required to upload their bid response in one consolidated pdf document in the

following file located in the bid portal:

• Bid Response & Related Documents

2. Whenever it is deemed to be in the best interest of the Town, The Town Manager, Purchasing

Agent or designated representative shall waive informalities in any and all bids. The right is

reserved to reject any bid, or any part of any bid, when such action is deemed to be in the best

interest of the Town of Glastonbury.

3. The basis for the award will be based on the lowest bid price as determined by total percentage

off of MSRP, including any delivery charges and the sum of the options selected by the Town,

along with a trade-in allowance for a 2020 Ford Utility Police Interceptor, from a qualified,

responsible and responsive Bidder. The Town reserves the right to select the vehicle that

conforms closest to the desired specifications and options specified herein.

4. Bids will be carefully evaluated as to conformance with stated specifications.

5. Specifications must be submitted complete in every detail, and when requested, Manufacturer’s

product data shall be provided. If a bid involves any exception from stated specifications, they

must be clearly noted as exceptions, underlined, and attached to the bid.

6. The Bid Documents contain the provisions required for the requested item. Information

obtained from an officer, agent, or employee of the Town or any other person shall not affect

the risks or obligations assumed by the Bidder or relieve him/her from fulfilling any of the

conditions of the bid.

7. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or

authorized postponement thereof. Any bid received after the time and date specified shall not

be considered. No Bidder may withdraw a bid within sixty (60) days after the actual date of the

opening thereof. Should there be reasons why a Bid cannot be awarded within the specified

period, the time may be extended by mutual agreement between the Town and the Bidder.

8. The Bidder agrees and warrants that in the submission of this sealed bid, they will not

discriminate or permit discrimination against any person or group of persons on the grounds of

race, color, religion, national origin, sex, or physical disability including, but not limited to

blindness, unless it is shown by such Bidder that such disability prevents performance of that

which must be done to successfully fulfill the terms of this sealed bid or in any manner which is

prohibited by the laws of the United States or the State of Connecticut, and further agrees to

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Town of Glastonbury – 2023 Ford Explorer Limited Hybrid SUV AWD

provide the Human Relations Commission with such information requested by the Commission

concerning the employment practices and procedures of the Bidder. An Affirmative Action

Statement will be required by the successful Bidder.

9. Bidder agrees to comply with all of the latest Federal and State Safety Standards and

Regulations and certifies that all work required in this bid will conform to and comply with said

standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for

all damages assessed against the Town as a result of Bidder’s failure to comply with said

standards and/or regulations.

10. All correspondence regarding any purchase made by the Town of Glastonbury shall reference

the Town’s purchase order number. Each shipping container shall clearly indicate both Town

purchase order number and item number.

11. Bidder is required to review the Town of Glastonbury Code of Ethics adopted July 8th, 2003

and effective August 1, 2003 and revised October 29, 2013 and effective November 8, 2013.

Bidder shall acknowledge that they have reviewed the document in the area provided on the

bid/proposal response page (BP). The selected Bidder will also be required to complete and

sign an Acknowledgement Form prior to award. The Code of Ethics and the

Acknowledgement Form can be accessed at the Town of Glastonbury website at

www.glastonbury-ct.gov. Upon entering the website scroll down to click on Bids &

Proposals Icon which will bring you to the links for the Code of Ethics and the

Acknowledgement Form. If the Bidder does not have access to the internet, a copy of these

documents can be obtained through the Purchasing Department at the address listed within this

bid/proposal.

12. Bidder shall include on a sheet(s) attached to its proposal a complete disclosure of all past and

pending mediation, arbitration and litigation cases that the Bidder or its principals (regardless

of their place of employment) have been involved in for the most recent five years. Please

include a statement of the issues in dispute and their resolution. Acceptability of Bidder based

upon this disclosure shall lie solely with the Town.

13. Bidder or it principals, regardless of their place of employment, shall not have been convicted

of, nor entered any plea of guilty, or nolo contendere, or otherwise have been found civilly

liable or criminally responsible for any criminal offense or civil action. Bidder shall not be in

violation of any State or local ethics standards or other offenses arising out of the submission of

bids or proposals, or performance of work on public works projects or contracts.

14. It is the responsibility of the Bidder to check the Town’s website before submitting bid for

any addendums posted prior to bid opening.

IMPORTANT:

 Failure to comply with general rules may result in disqualification of the Bidder.

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Town of Glastonbury – 2023 Ford Explorer Limited Hybrid SUV AWD

 Municipal projects are exempt from Federal Excise Taxes, as well as, State of Connecticut Sales,

Use and Service Taxes and should not be include in the Bidder’s proposal.

IB- 3 -

RFP Number	Title	Starting	Closing	Status
GL-2024-19	Ford Explorer Limited Hybrid SUV AWD	02/09/2024	02/26/2024 11:00 AM	Open

Ford Explorer Limited Hybrid SUV AWD

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