26-13 Forced Hot-Air Installation Addendum 3

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L E G A L N O T I C E
The Town of Ridgefield invites all interested parties to submit sealed
bids on the following:
BID DUE DATE: July 2, 2026
BID DUE TIME: 11:00 am EST
BID ITEM: Forced Hot-Air Installation
BID NUMBER: 26-13
Terms and conditions as well as the description of items being bid are stated in
the specifications. Specifications may be obtained at the following address:
Town of Ridgefield
David McFate
400 Main Street
Ridgefield, CT. 06877
(203) 431-2720
Bids shall be submitted via email to the following:
purchasing@ridgefieldct.gov
SUBJECT: 26-13(Company Name) Bid Package
Bids must be received no later than the date and time stated above at the
Purchasing Director's office on the second floor or via email. For further
information, please call David McFate at (203) 431-2720 or email at
purchasing@ridgefieldct.gov
Results may be viewed at https://www.ridgefieldct.gov/departments/
purchasing/bid_notices.php after the bid opening.

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REQUEST FOR PROPOSALS (RFB)
Installation of Gas-Fired Unit Heaters and Replacement of Existing Forced Hot Air
Furnaces
INTRODUCTION
The Town of Ridgefield is soliciting sealed bids from qualified mechanical
contractors to furnish all labor, materials, equipment, and supervision necessary for the
removal of existing forced hot air furnaces and the installation of new gas-fired unit
heaters (Modine or approved equal) at the Public Works Garages (Buildings 1 & 2),
located at 60 South Street, Ridgefield, Connecticut.
The intent of this project is to improve heating efficiency, system reliability, and
operational performance within the Public Works facilities.
PROJECT OVERVIEW
The scope of work includes, but is not limited to:
* Removal and proper disposal of existing forced hot air furnace systems
* Furnishing and installation of new gas-fired unit heaters (Modine or approved
equal)
* Modifications to gas piping, electrical systems, and venting
* Installation of new thermostatic controls
* Testing, balancing, and commissioning of the complete system
All work shall comply with applicable State of Connecticut Building Code, Connecticut
Mechanical Code, and Connecticut Fuel Gas Code.
BASIS OF DESIGN / EQUIPMENT SCHEDULE
The following equipment shall be provided as part of this project:
Garage 1
* Three (3) gas-fired unit heaters
* Each unit sized at **250,000 BTU/hr input
* Ceiling-suspended configuration unless field conditions dictate otherwise
Garage 2
* Five (5) gas-fired unit heaters
* Each unit sized at 250,000 BTU/hr input

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* Ceiling-suspended configuration unless field conditions dictate otherwise
All units shall be Modine (see the attached specifications sheet) or approved equal, high-
efficiency, gas-fired unit heaters suitable for commercial/municipal garage applications
Contractor is responsible for confirming final sizing and layout based on field conditions
and heat loss calculations. Contractors are responsible for verifying all existing conditions
prior to bidding.
SCOPE OF WORK
Demolition
* Disconnect and remove existing forced hot air furnaces and associated
components
* Remove ductwork where no longer required
* Cap, secure, and make safe all utilities
* Dispose of all materials in accordance with applicable regulations
Equipment Installation
* Provide and install the unit heaters listed in Section 3
* Install all supports, hangers, threaded rod, and structural attachments
* Provide vibration isolation where required
* Coordinate final layout to optimize heat distribution in each garage bay
Gas Piping
* Modify and extend existing gas service to serve all new units
* Provide new black steel gas piping, valves, drip legs, unions, and shutoffs
* Install gas regulators if required
* Pressure test all piping per code requirements
Venting
* Provide Category III or IV venting (as required by selected equipment)
* Install all vent piping, terminations, and supports
* Provide roof/wall penetrations with proper flashing and weatherproofing
All roof penetrations shall be performed by any approved roofing contractor based on
the attached roof warranty.
Electrical Work
* Provide all electrical connections to each unit heater

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* Install local disconnect switches
* Coordinate circuiting with existing panels
* Include any required upgrades to support new loads
Controls
* Provide new thermostats rated for garage environments, see note below
* Install low-voltage wiring and control connections, see note below
All units shall have new thermostat controls (see the attached specifications sheet).
Contractor shall field verify all low voltage wire for proper connectivity prior to installing
the new thermostats.
Testing & Commissioning
* Start-up all units in accordance with manufacturer requirements
* Verify proper combustion, airflow, and temperature rise
* Balance heating distribution as required
* Provide training for Town personnel
WARRANTY
* Minimum one (1) year labor warranty
* Manufacturer's standard equipment warranty
* Provide options for extended warranties
PROJECT SCHEDULE
* RFP Issued: May 12, 2026
* Mandatory Site Visit: Thursday May 28, 2026 at 11:00
AM
* RFI's Due: Thursday June 4, 2026 at 11:00 AM
* Proposals Due: Thursday July 2, 2026 at 11:00 AM
* Notice of Award: Thursday July 9 , 2026
* Substantial Completion: Thursday September 17, 2026
Work shall be coordinated to maintain Public Works operations during construction.
ATTACHMENTS
Equipment cut sheets
Roof Warranty - Garage #1

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TOWN OF RIDGEFIELD
CONNECTICUT
BOARD OF SELECTMEN
INSTRUCTIONS TO BIDDERS
1. Bids shall be submitted via email to purchasing@ridgefieldct.gov. The time
stamp of the email shall be on or before the bid due date.
2. Withdrawals of or amendments to bids received later than the time and
date specified for bid opening will not be considered.
3. The Board of Selectpersons of the Town of Ridgefield reserves the right
to accept or reject any or all options, bids or proposals; to waive any
technicality in any bid or part thereof, and to accept any bid deemed to be
in the best interest of the Town of Ridgefield, Connecticut.
4. Bidders may be present at the opening of bids.
5. Bids may be held by the Town of Ridgefield for a period not to exceed
sixty (60) days from the opening of bids for the purpose of reviewing the
bids and investigating the qualifications of bidders prior to the awarding of
the contract.
6. Insurance requirements: must be submitted with the bid. This includes
any Hold Harmless requirements as well as Certificates of Insurance for
the full amounts specified. Unauthorized changes to these forms, i.e.
adding, striking out and/or changing any words, language or limits will
cause the bidder to be disqualified.
a. Please Note: Prior to the start of work, the Town of Ridgefield
and/or the Board of Education shall be endorsed on the
Contractor's policies of insurance as additional insured. The
Contractor shall obtain a policy of insurance, with minimum limits of
liability as specified containing an endorsement that covers this
agreement to indemnify, defend and hold harmless the Town/City
and/or Board of Education or any of their officers, employees,
agents, servants and volunteers. The Contractor shall obtain an

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endorsement to said insurance policy stating that the Contractor's
insurance is primary and any insurance obtained, or self insurance
provided, by the Town of Ridgefield and/or Board of Education is
excess. The Contractor's insurance carrier will waive all rights of
subrogation against the Town of Ridgefield and/or Board of
Education, and all of their respective officers, employees, agents,
servants and volunteers. The Contractor shall furnish a copy of the
insurance policy that meets all of the above requirements before
any work or use of the property commences. Failure to do so will
result in disqualification of the Bid. There will be no exceptions.
7. Permits: It is the Contractor's responsibility to obtain any necessary
permits prior to the start of construction. All work shall be completed in
compliance with the latest edition of the prevailing fire prevention and
building codes in effect in the State of Connecticut, the latest edition of the
State of Connecticut Department of Transportation Standard
Specifications for Roads, Bridges and Incidental Construction, Town of
Ridgefield Road Construction Standards, or as set forth in these
specifications. Any local (Town of Ridgefield) permits will have the permit
fee waived.
8. Emergency Work: The Contractor shall file with the Engineer a telephone
number of a person authorized by them who may be contacted regarding
emergency work at the job site that may be required during non-working
hours for reasons of public safety. The person shall be readily available
and have full authority to deal with any emergency that may occur.
9. Sales Tax: In accordance with the provisions of Special Act No. 77-98, as
amended, and Section 12-412(a) of the Connecticut General Statutes,
sales of tangible personal property and services to the Town are not
subject to the Connecticut Sales and Use Tax, and such tax shall not be
included as part of the bid.
10.Contractor's Qualification Statement: The Contractor's Qualification
Statement must be filled out as part of the bid package and the experience
and references listed therein will be one to the determining factors in the
awarding of the bid.
11.Hold Harmless Agreement: In order for the bid to be considered valid,
the Contractor must sign the enclosed hold harmless agreement. Bids
submitted without the signed hold harmless agreement will be rejected.
12.Prevailing Wage Rates: This project is not subject to the
State of Connecticut prevailing wage rate requirements.

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13.SBE/MBE and Contract Compliance Requirements: This project is not
subject to State of Connecticut SBE/MBE set aside and contract
compliance requirements.
14.Bonds: Bonds are not required for this project.
15.Time of Completion: All work must be completed within seventy
five (75) days of the notice to proceed.
16.Communications: General bidding questions shall be directed to David
McFate, Purchasing and Finance Manager, via email
purchasing@ridgefieldct.gov.
17.Project Location: The project is located at Ridgefield Public Works
Facility, 60 South Street.
18.Bid Schedule:
a. RFB Issued: May 12, 2026
b. Mandatory Site Visit: Thursday May 28, 2026 at 11:00 AM,
located at 60 South Street.
c. RFI's Due: Thursday June 4, 2026 at 11:00 AM
d. Proposals Due: Thursday July 2, 2026 at 11:00 AM
e. Notice of Award: Thursday July 9, 2026
f. Substantial Completion: Thursday September 17, 2026
19.Prime Contractor: The prime contractor is required to self-perform a
minimum of 75% of the total contract value.
20.RFB Submissions: The following items shall be submitted for a RFB to be
considered complete:
(a) Insurance certificates
(b) Hold Harmless Agreement
(c) Contractor's Qualification Statement
(d) Contractor's List of Subcontractors
(e) Project Cost and Schedule
21.Project Site Inspection: A mandatory site visit will be held Thursday May
28, 2026 at 11:00 AM. Failure by a bidder to attend the mandatory site visit
shall render that bidder's proposal non-responsive.
22.Requests for Information: Questions or requests for information must be
submitted in writing. All questions or requests for information shall be
submitted to David McFate, Purchasing and Finance Manager, at
purchasing@ridgefieldct.gov.

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Town of Ridgefield, April 2026
GENERAL CONDITIONS
1. CONTRACTOR'S UNDERSTANDING:
It is understood and agreed that the Contractor has, by careful examination,
satisfied himself as to the nature and location of the work, the conformation of
the ground, the character quality and quantity of materials to be encountered, the
character of equipment and facilities needed preliminary to and during the
prosecution of the work, the general and local conditions, and all other matters
which can in any way affect the work under this Contract. No verbal agreement
or conversation with any officer, agent or employee of the Owner, either before
or after the execution of this contract, shall affect or modify any of the terms or
obligations herein contained.
2. DEFINITIONS:
OWNER: The word "Owner" when it appears in
the Contract Documents shall mean
The Town of Ridgefield, Connecticut.
ENGINEER: The word "Engineer" when it appears
in the contract Documents shall mean:
Jacob Muller, Director of Facilities,
or his specifically designated Agent.
CONTRACTOR: The word "Contractor" when it appears
in the Contract Documents shall mean
the party to whom the Contract has been
awarded.
3. MATERIALS, APPLIANCES AND EMPLOYEES:
Unless otherwise stipulated, the Contractor shall provide and pay for all
materials, labor, water, tools, equipment, light, power, transportation and other
facilities necessary for the execution and completion of the work. Unless
otherwise specified, all materials shall be new and both workmanship and
materials shall be of good quality. The Contractor shall, if required, furnish
satisfactory evidence as to the kind and quality of materials.
The Contractor shall at all times endorse strict discipline and good order among
their employees, and shall not employ on the work any unfit person or any one
not skilled in the work assigned to him.
GENERAL CONDITIONS GC-1

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Town of Ridgefield, April 2023
4. PROTECTION OF WORK AND PROPERTY:
The Contractor shall continuously maintain adequate protection of all their
work from damage and shall protect the Owner's property from injury or loss
arising in connection with this Contract. They shall make good any such
damage, injury or loss, except such as may be directly due to errors in the
Contract Documents or caused by agents or employees of the Owner. They
shall adequately protect adjacent property as provided by law and the
Contract Documents. They shall provide and maintain all passageways,
guard fences, lights and other facilities for protection required by public
authority or local conditions.
In an emergency affecting the safety of life or of the work or of adjoining
property, the Contractor, without special instruction or authorization from the
Engineer, is hereby permitted to act at their discretion, to prevent such
threatened loss or injury, and they shall so act, without appeal, it so instructed
or authorized. Any compensation claimed by the Contractor on account of
emergency work, shall be determined by agreement or arbitration.
5. CHANGES IN THE WORK:
The Owner, without invalidating the Contract, may order extra work or make
changes by altering, adding to or deducting from the work, the Contract Sum
being adjusted accordingly. All such work shall be executed under the conditions
of the original Contract except that any claim for extension of time caused
thereby shall be adjusted at the time of ordering such change.
In giving instructions, the Engineer shall have authority to make minor changes in
the work, not involving extra cost, and not inconsistent with the purposes of the
work, but otherwise, except in an emergency, endangering life or property, no
extra work or change shall be made unless in pursuance of a written order by the
Engineer, and no claim for an addition to the Contract Sum shall be valid unless
so ordered.
The value of any such extra work or change shall be determined in one or more
of the following ways:
(a) By estimate and acceptance in a lump sum.
(b) By unit prices named in the Contract subsequently
agreed upon.
(c) By cost and percentage or by cost and a fixed fee.
If none of the above methods is agreed upon, the Contractor, provided
they receive an order as above, shall proceed with the work. In such case, and
also under case (c), they shall keep and present in such form as the
Engineer may direct, a correct account of the net cost of labor and
materials, together with
GENERAL CONDITIONS GC-2

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Town of Ridgefield, April 2023
vouchers. In any case, the Engineer shall certify to the amount, including
reasonable allowance for overhead and profit, due to the Contractor. Pending
final determination of value, payments on account of changes shall be made on
the Engineer's estimate.
6. CLAIMS FOR EXTRA COST:
If the Contractor claims that any instructions by drawings or otherwise involve
extra cost under this Contract, they shall give the Engineer written notice
thereof within a reasonable time after the receipt of such instructions and in
any event before proceeding to execute the work, except in emergency
endangering life or property, and the procedure shall then be as provided for
changes in the work. No such claim shall be valid unless so made.
7. SUSPENSION OF WORK:
The Owner may at any time suspend the work, or any part thereof by giving 24
hours notice to the Contractor in writing. The work shall be resumed by the
Contractor within ten (10) days after the date fixed in the written notice from the
owner to the Contractor to do so. The Owner shall reimburse the Contractor for
expense incurred by the Contractor in connection with the work under this
contract as a result of such suspension.
8. THE OWNER'S RIGHT TO DO WORK:
If the Contractor should neglect to prosecute the work properly or fail to perform
any provision of this Contract, the Owner, after three days written notice to the
Contractor may, without prejudice to any other remedy they may have, make
good such deficiencies and may deduct the cost thereof from the payment
then or thereafter due the Contractor.
9. PAYMENTS WITHHELD:
The Owner may withhold or, on account of subsequently discovered evidence,
nullify the whole or part of any certificate to such extent as may be necessary to
protect him from loss on account of the following:
(a) Defective work not remedied.
(b) Claims filed or reasonable evidence indicating probable
filing of claims.
(c) Failure of the Contractor to make payments properly to
subcontractors or for material or labor.
(d) A reasonable doubt that the Contract can be completed for
the balance then unpaid.
(e) Damage to another Contractor.
When the above grounds are removed, payment shall be made for amount
withheld because of them.
GENERAL CONDITIONS GC-3