For Cultural Resource Survey for the 24-08 Joplin RTP Project

City of Joplin, Missouri
Request for Proposals
#2026-RFP-22
For
Cultural Resource Survey for the 24-08 Joplin RTP Project
City of Joplin, MO
Planning, Zoning and Neighborhood Services
602 S. Main Street 64801
(417) 624-0820 Ext. 1539
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NOTICE TO BIDDERS
The City of Joplin, Missouri will accept sealed bid proposals until Monday, June 01, 2026, at 2:00 pm.
as set forth in the bid packet to PROCURE the following service:
Cultural Resource Survey for the 24-08 Joplin RTP Project
The RFP is available from Paul Bloomberg, Parks and Recreation by calling 417-624-0820
ext. 1504 or by emailing pbloombe@joplinmo.org. Any bids received after the specified
deadline will not be considered.
The City reserves the right to evaluate all bids, to reject any or all bids and re-bid at a later
date. The City may waive any irregularities in the bid or negotiate variances from
specifications and make awards that are in the best interests of the City. The City will have
final decision in all matters regarding acceptance of bids and issuance of awards.
The City encourages minority and female-owned businesses to submit bids on all City
purchases.
Paul Bloomberg
Parks & Recreation Director
Publication Date: Friday, May 01, 2026
I. NOTICE OF REQUEST FOR PROPOSALS:
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Invitation
Notice is hereby given that sealed proposals will be received before 2:00 p.m. CDT
on Monday, June 1, 2026, at the Finance Department at Joplin City Hall, 602 S.
Main Street, Joplin, Missouri 64801 for the Cultural Resource Survey for the 24-08
Joplin RTP Project.
Project Description
The City of Joplin, Missouri is seeking written proposals from qualified
firms/providers to conduct a phase I cultural resource survey (CRS) with shovel
testing.
The Consultant shall conduct a Phase I Cultural Resource Survey (CRS) for the
Cultural Resource Survey for the 24-08 Joplin RTP Project, located in Jasper and
Newton Counties, Missouri, to identify archaeological resources within the defined
Area of Potential Effect (APE) and support compliance with Section 106 of the
National Historic Preservation Act (NHPA) and the Missouri State Historic
Preservation Office (SHPO) Guidelines for Phase I Archaeological Surveys and
Reports.
Shovel testing will be performed in specific locations corresponding with ground
disturbance locations for the project. In total, there are 80 locations as shown in
Attachment A. Precise geocoded locations will be provided to proposal accepted.
RFP Timeline
Date of Issuance: Friday, May 01, 2026
Deadline for Proposal Submittal: 2:00 PM, Monday, June 01, 2026
Submit Proposal to: City of Joplin
Sealed Proposal: #2026-RFP-22
Cultural Resource Survey for the 24-08 Joplin RTP Project
Parks and Recreation
3301 W 1st Street
Joplin, MO 64801
Point of Contact: Paul Bloomberg, Parks and Recreation Director
Parks Department: Email: pbloombe@joplinmo.org Phone: (417) 624-0820 Ext.
1504 Fax: (417) 625-4738
Respondents shall restrict all contact with the City and direct all questions
regarding this RFP, including questions regarding terms and conditions and
technical specifications, to the Point of Contact.
II. FORMAT FOR STATEMENT OF QUALIFICATIONS:
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General Instructions
Qualifications shall be prepared simply and economically, providing a
straightforward, concise description of the Respondent's ability to meet the
requirements of this RFP. Emphasis shall be on the quality, completeness, clarity
of content, responsiveness to the requirements, and an understanding of the City's
needs.
The City will not compensate Respondents for any expenses incurred in Response
preparation of for any presentation that may be made, unless agreed to in writing
in advance or required by law. Respondents submit the Responses at their own
risk and expense.
Responses that are qualified with conditional clauses, alterations, items not called
for in the RFP documents, or irregularities of any kind are subject to rejection by
the City, at its option.
The City makes no representation of any kind that an award will be made as a
result of this RFP or subsequent interview or recommendation. The City reserves
the right to accept or reject any or all Responses, waive any formalities or minor
technical inconsistencies, or delete any item/requirements from this RFP when
deemed to be in the City's best interest.
Responses shall consist of answers to the questions asked in the RFP. It is not
necessary to repeat the question in the Responses; however, it is essential to
reference the question number with the corresponding answer.
Failure to comply with requirements contained in this RFP may result in the
rejection of the Responses.
III. SUBMITTAL INSTRUCTIONS:
Proposal
In order to facilitate the analysis of responses to this RFP, Consultants are
required to prepare their proposals in accordance with the instructions outlined
in this section. Consultants whose proposals deviate from these instructions may
be considered non responsive and may be disqualified at the discretion of the City
of Joplin.
Proposals shall be prepared as simply as possible and provide a straightforward,
concise description of the Consultant's capabilities to satisfy the requirements of
the RFP. Expensive bindings, color displays, promotional materials, etc., are not
necessary or desired. Emphasis shall be concentrated on accuracy, completeness,
and clarity of content.
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A. Each of the seven (7) sections listed below shall be tabbed and labeled.
B. Each page shall be numbered on the bottom right hand corner.
C. Submit one (1) original proposal and five (5) copies.
D. The proposal shall be organized as follows:
Proposed
Tab Title
Section
1.0 Cover Letter
2.0 Company Background
3.0 Company Experience
4.0 Responses to Scope of Services
6.0 Previous Experience
7.0 Signature Page Form
Submittal Requirements
The proposals will be based on the criteria introduced in the above section and
must include the following components:
1.0 Cover Letter: A maximum one page letter stating the Respondent's interest
in being considered for this project.
2.0 Company Background: An introduction to the Respondent's background,
including number of years active in company and field, education, and number and
type of projects completed for all personnel that will be assigned to this project.
3.0 Company Experience: A list of projects the Respondent has completed
within the past five (5) years that are similar to the project requested in this RFP.
Special attention should be given to projects completed for other governmental
entities, particularly cities and State Historic Preservation Offices. Include
company name, address, person(s) to contact, telephone number, a brief
description of the project completed, and date completed for references.
4.0 Responses to Scope of Services: Narrative on project approach. Describe the
schedule of events necessary to complete the project clearly defining the roles of
all involved personnel. Include cost in a simple not to exceed amount.
5.0 Sample Document(s): The Respondent shall provide at least one (1) but not
more than three (3) examples of company experience.
6.0 Signature Page Form: See Attachment B at the end of this RFP. The form
shall be signed and submitted with the Proposal.
IV. SPECIFICATIONS OF SERVICES REQUESTED:
General Statement
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The City of Joplin is seeking a qualified 36 CFR 61 archaeologist to conduct and
complete a Cultural Resource Survey for the 24-08 Joplin RTP Project. This
project consists of the construction of eighty (80) 4-foot-wide x 6 12 concrete pads
for the installation of eighty (80) 6-foot ADA compliant park benches, forty-eight
(48) bicycle racks, eight (8) bicycle repair stations, as well as twenty-one (21)
trail/park trail way signs will also be installed along approximately 18 miles of
non-motorized public trails in 12 various park locations including Cunningham,
Mercy, Wildcat, McIndoe, Tin Cup, Grand Falls, Landreth, Parr Hill, Senator Ron
Richard Memorial Park, Humphrey, Leonard, and Mohaska to encourage walking
and biking. Shovel testing is only being request in the locations for concrete pad
installation.
The selected Consultant shall be expected to use accepted professional standards
and practices to prepare and complete the project based on the following criteria:
All work related to this project will either be supervised or completed by
personnel who meet 36 CFR 61, Appendix A, professional qualifications.
Funding for this project is made available through recreational trails grant from
the U.S. Federal Highway Administration (FHWA). All correspondence must
include the Project Number 24-08 Joplin RTP Project.
V. EVALUATION PROCEDURE AND FACTORS TO BE
CONSIDERED IN THE EVALUATION PROCESS:
A. Fee to provide the scope of services will be provided in a not to exceed
amount;
B. The ability of the Proposers to perform the work or provide the service
promptly or within the time specified, without delay or interference;
C. The character, integrity, reputation, judgment, experience, and efficiency of
the Proposer, and;
D. The quality of performance of previous contracts or services.
A selection committee made up of qualified City staff shall review and evaluate all
responses.
In general, the proposals will be evaluated based on, but not limited to, the general
evaluation criteria listed above, as well as background, experience, response to
scope of services, costs and supporting documents as part of the submittal
requirements.
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VI. GENERAL INFORMATION AND REQUIREMENTS:
Public Information
All information, documentation, and other materials submitted in response to this
solicitation are considered non-confidential and/or non-proprietary and are
subject to public disclosure.
Type of Contract
The final contract form shall be negotiated between and be mutually acceptable to
the parties. Any contract resulting from this effort will be negotiated at the sole
discretion of City of Joplin (the "City"), and/or their agents.
No Lobbying
Respondent acknowledges and accepts that from the Date of Issuance of the RFP
until a final decision has been made by the City, it will not take any action, make
any effort or support or engage others on its behalf to take actions or efforts with
attempt to influence the decision making process for this RFP in the favor of the
Respondent. This includes direct contact with the City Council, City Manager and
City staff of the City of Joplin, commissioners of the Historic Preservation
Commission, and others who may be engaged in the process. Additionally, the
Respondent acknowledges and accepts that it will not attempt to use public
communication such as the news media, social media, etc. as a means of
attempting to influence the RFP evaluation or decision making process. Any
Respondent violating any of the aforementioned conditions is subject to
immediate disqualification from consideration.
Deadline for Submission of Interest
The Respondent will submit Responses at the time and location described below:
Time/Date: Received by 2:00 PM CDT on Monday, June 01, 2026. RFPs received
after this time and date will not be accepted.
To: City of Joplin
Sealed Proposal:
Bid #2026-RFP-22
Cultural Resource Survey for the 24-08 Joplin RTP Project
Parks and Recreation Department
3301 W 1st Street
Joplin, MO 64801
The Respondent shall submit one (1) original with five (5) identical copies of the
Response in print and with one PDF copy provided on USB drive. An original
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signature must be included on the "THE CITY OF JOPLIN REQUEST FOR
PROPOSAL SUBMISSION FORM" document submitted with original document.
Late received Responses will be returned to the Respondent unopened. Properly
submitted Responses by the Respondents will not be returned. Hard copies of RFP
materials must be enclosed in a sealed envelope (box or container) addressed as
noted above; the package must clearly identify the submittal deadline and that the
response is for the North Heights Survey Phase I project.
Evaluation of Qualifications
The evaluation of the Responses shall be based on the requirements described in
this RFP. All properly submitted Responses will be reviewed, evaluated, and
ranked by the City, with input from the Committee as noted above. The City will
contact those Proposers with the top ranked proposals that best meet the City's
needs. The number of selected proposals will be determined by the selection
committee. Each of these will be required to meet with the selection committee at
a time to be specified. The City reserves the right to contact only one company at
this stage and to immediately proceed with contact negotiations if appropriate.
The proposals will be reviewed in depth with the selection committee at that time.
The City will contact the Proposer that best meet the City's needs and attempt to
negotiate an agreement that is acceptable to both parties. An anticipated decision
is scheduled to occur by February 13, 2026.
City's Reservation of Rights
The City may evaluate the Responses based on the anticipated completion of all or
any portion of the Project. The City reserves the right to reject any and all
Responses and re-solicit for new Responses, or to reject any and all proposals and
temporarily or permanently abandon the Project. The City makes no
representations, written or oral, that it will enter into any form of agreement with
any respondent to this RFP for any project and no such representation is intended
or should be construed by the issuance of this RFP.
Acceptance of Evaluation Methodology
By submitting its Responses to this RFP, Respondent accepts the evaluation
process and acknowledges and accepts that the determination of the "most
qualified" firm will require subjective judgments by the City.
No Reimbursement for Costs
The Respondent acknowledges and accepts that any costs incurred from the
Respondent's participation in this RFP shall be at the sole risk and responsibility
of the Respondent.
Eligible Respondents
Only individual firms or lawfully formed business organizations may apply (this
does not preclude a Respondent from using consultants). The City will contract
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only with the individual firm or formal organization that submits its Responses. All
work related to this project will either be supervised or completed by personnel
who meet 36 CFR 61 professional qualifications.
Reference Checks
Respondent acknowledges and accepts that through the RFP evaluation process
reference checks and background investigations may be conducted as a part of the
due-diligence process.
Disposition of Proposals
All submitted proposals become the property of The City.
Nonconforming Terms and Conditions
A proposal that includes terms and conditions that do not conform to the terms
and conditions in the RFP is subject to rejection as non-responsive. The City
reserves the right to permit the Proposer to withdraw nonconforming terms and
conditions from its proposal prior to a determination by The City of non-
responsiveness based on the submission of nonconforming terms and conditions.
Debarment
By submitting a proposal, the Proposer certifies that it is not currently debarred
with submitting proposals for contracts issued by any political subdivision or
agency of the State of Missouri or the Federal government and that is not a person
or entity that is currently debarred from submitting proposals for contracts issued
by any political subdivision or agency of the State of Missouri or the Federal
government.
Attachment A - Project locations
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