FOOD VENDING MACHINES SNACKS (EXCLUDING: TOBACCO, DRINKS, WATER, GUM)

MCNEESE STATE UNIVERSIW REQUEST FOR BID
LAKE CHARLES, LOUISIANA 70609
AN EQUAL OPPORTUNITY INSTITUTION
DATE I
BID NUMBER
June 15, 2026 t2700005
PURCHASING CONTACT EMAII. REQUEST NO. DEPARIMENT
Kayla DeVillier kdevillier@mcneese.edu
TETTER AWARD PURCHASING
: TUESDAY 06
VENDOR:
Return this bid via email to ourchasing@mcneese.edu, fax at 337-475-5082, or deliver to McNeese campus,
Smith Hall, Room 120A, by the due date and time for bid to be considered.
DEPARTMENT CONTACT tS KAytA DEVttUER AT kdevillier@mcneese.edu.
Business hours are Monday-Thursday 7:30 a.m. to 5 p.m. and Friday z:30 a.m. - 11:30 a.m.
THIS BID IS FOR A CONTRACT TO PTACE AND OPERATE APPROXIMATETY 15-20 ASSORTED FOOD VENDING
MACHINES (EXCTUDING TOBACCO, SOFT DRINKS, WATER, AND NON.PACKAGED CANDY AND GUM BALL
MACHINES} IN OR ON MCNEESE PROPERTY FOR THE PERIOD BEGINNING JULY 1, 2026 THROUGH JUNE 30,
2029, AS TITLED "CONDITIONS AND SPECIFICATIONS FOOD VENDING MACHINE OPERATIONS FOR McNEESE
STATE UNIVERISW". VENDOR MUST SIGN AND RETURN THIS OFFICIAT BID FORM AND AfiACHED
SPECIFCATIONS BY THE BID DUE DATE AND TIME TO BE CONSIDERED FOR BID AWARD.
Bid mustbesigned below. I hereby certlfy that the above bid priceswill remain in "tie"t rrntit tto goods a re delivered if the order is
placed within 30 days after bid opening date. Va lidity of th is bid is dependent on the following information:
Delivery _ days ARO/TERMS
All bids include prepaid delivery, F.O.B. to McNeese State University
SIGNATURE
THIS IS NOTA PURCHASE ORDER

VENDOR MUST AISO SIGN AIID RETURN BOTH THE BID FORM TITLE "STANDARD TERMS AI{D CONDITIONS
TO EIDDERS" AND "CONDITIONS ANO SPECIFICATIOITIS FOOD VENDING MACHINE OPERiATIONS FOR MCNEESE
STATE UNIVERSIW" WITH BID RESPONSE TO BE CONSIDERED FOR BID AWARD.
PROVIDE A CERTIFICATE OF TIABILITY INSURANCE PRIOR TO WORKING ON CAMPUS AS FOITOW:
1. coMMERclAt GENERAT LlABlLlw:.$l,mo,flto coMBINED str{Gt-E uMtr pER occuRREilcg FoR
BODIIY INJURY, PERSONAT INJURY, AND PROPERTY DAMAGE AND A MINIMAT GENERAL AGGREGATE
oF $2,0@,000
2.
AUTOMOBIU LIABILITY: Sl,q,o,q)o CoMBINED SIIIIGI."E LIMIT PER ACCIDENT FoR Bq)ItY INJURY AND
PROPERW DAMAGE.
3.
WORKMAN'S COMPENSATION TIMITS AS REqUIRED BYTHE IABOR CODE OFTHE STATE OF LOUISIANA
AND EMPTOYERS IIAEIUTY COVERAGE.
CoNTRACTOR AtrlD ls ExcLUslvELY RESPONSIBLE FOR m EMPLOYEE OWNERS, AND AGENTS. CONTRACTOR
HEREEY AGREES TO PROTECT, DEFENq INDEMNIFY AND HOTI' THE STATE OF LOUISIANA, ITS DEPARTMEI{T'
AGENCIES AI{D EMPLOYEES HARMLESS FROM ANY SUCH ASSERTION OR CTAIM THAT MAY ARISE FROM
PERFORMANCE OF THIS CONTRACT.
DUE TO ANY NATURAL DISASTE& PANDEMIC AND/OR STATE EMERGENCY, SOME/AIL CAMPUS BUITDINGS
MAY BE CTOSED FOR A PERIOD OF TIME. A CONTACT PERSON WItt BE AEIE TO ASSIST THE CONTRACTOR
wlTH ACCESS TO ANY CLOSED BUILDING FOR THE REMOVAL OF ANy OUTDATED MERCHANDTSE AND/OR
REMOVAL OF MACHI]IES IF NECESSARY. IF THE CAMPUS WERE TO CIOSE, UPON REOPEI{ING, THE
CONTRATOR WILL HAVE TO SCHEDUTE A DATE/NME TO REFILT THE MACHINES WITH THE ASSIGNED
CONTACT.
lT lS THE RESPONSIEIIITY AS A PUBIIC BODY, THAT McNEESE STATE UNTVERSITY COMPLY WITH Att ASpECTS
oF THE AMERICANS WITH DISABILTflES ACT GUTDEUNES {ADA) AS THEY RETATE TO pROVtOtNG ACCESS TO
AIt
OF MCNEESE'S PROGRAMS, SERVICES AND ACTIVIIES.THESE COMPLIANCE REQUIREMENTS AISO APPTY
To ANY of MGNEESE'S coNsTRUcTloN, sERVlcE AND/oR coMMoDtTy coNTRAcTs wlTH THRTD pARw
VENDORS FOR PROVIDE THESE PROGRAM' SERVICE' REGARDING REACH RANGES MUST FAtt
WITHIN/BELOW THE MAXIMUM REACH RANGE SET IIV THE ADA GUIDELINES. IN THIS CASE THE REACH RAI{GE
TO ANY SELECTION BUTTONS, DEBIT OR CREDTT CARD STOTS/SWIPES/TAPS, DOTLAR BtLt OR CHANGE SLOTS
AND/OR ANY OTHER PART OF THE MACHIIIE REqUIRED TO MAI(E A PURCHASE FROM THE MACHINE, MUST
BE A MAXIMUM OF 4g'OFF THE FTOOR FOR SOMEONE UTIIITIZING EITHER A SIDE OR FROII|T REACH.
Bid must be signed below. I hereby certifo that the above bid prices will remain in effect until the goods are delivered if the order is
placed within 30 days after bid openinS date. Validity of this bid is dependent on the following information:
Delivery _ days AROIERMS
All bids include prepaid delivery F.O.B. to McNeese State Universiw
SIGNATURE
THIS IS NOT A PURCHASE ORDER

ITEM #1 .oPTIoN
A: YEARLY PAYMENT GUARANTEE
ITEM #1- opmoN B: pERcENTAGE oF GRoss
AWARDING OF THE CONTRACT WILL BE BASED ON YEARTY PAYMENT GUARANTEE, PAYMENT WILI BE MADE
ACCORDING TO THE GREATER OF OPTION A. AND OPT|ON B. PAYMENTS OF AT LEAST L/12 OF THE yEARLy
GUARANTEE AMOUNT ARE TO BE MADE MONTLY, BEGINNING ONE MONTH AFTER MACHINEs ARE INSTATLED.
Bid must be signed below. I hereby ceniry that the above bid prices will remain in effect until the goods are delircred if the order is
placed within 30 days after bid opening date. Validity ofthis bid is dependent on the following ,nformation:
Ddivery_
days ARO/TERMS
All bids include prepaid delivery, F.O.B. to McNeese State University
SIGNATURE DATE:
THIS IS NOTA PURCHASE ORDER

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CONDITIONS AND SPECIFICATIONS
FOOD VENDING MACHINE OPERATIONS
FOR MCNEESE STATE UNTVERSITY
McNeese State University, hereinafter.called MSU, requests and invites bids for a contract to be awarded
q}trg
exclusive rights to place and operate assorted food vending machines (excludins tobacco. soft
cri-n* ?nd no4-o.ackaqed cqprdi.a-nd sum bdr nachines) in or on-MSU prop";tE;il; p"ti"d of w
1' 2026 through June 30, 2027 \ithrenewal opdon for two additional t Z-monft perioas at the option of
MSU, and with the acceptance of vendor under the original terms and conditions.
MSU will grant to successtrl bidder, hereinafter called Conractor, the right and p'rivilege to vend food
and other agreed-upon products thror'gh vending machines in or on MSU pioperty.
The Contractor will install the number of machines agreed upon by both parties in designated areas for
proposed products and will service and maintain such machines in a manner satisfitory to MSU.
Vending machines should provide the option of using crediVdebit cards or cash. Machines must be
serviced and maintained at least once a month Any consistent problem with either service or
maintenance will result in cancellation of any contract between the Contractor and MSU. All State,
Federal and otler health and sanitation rules and standards are to be adhered to by the Contractor.
Additional machines will be supplied by the Contractor at the discretion of MSU. No machines will be
installed without the written consent of MSU.
Product prices and portion sizes are to be competitive with vending operations in tha jeneral area of
MSU. Product prices and portion sizes are to be detemrined by mutual agreement between MSU and the
Conffactor. Expired products must not be placed or left in the machines.
Products must consist of a variety of snacks that also provide health option choices. Contractor
must present a complete listing of the quantity rnd fype of machines, and a list of the products
proposed along with the bid. McNeese personnel will choose from the available options what to
plrrce in the machines.
Service connections to include water and elecnical outlets will be supplied by MSU where available. Any
new outlets deemed desirable by the Conhactor will be added by the Contractor, where feasible, with
approval of MSU Maintenance Department and at tro cost to MSU.
Compensation offered by bidder on attached "Invitation for Bid" will be paid montlly commencing one
month from the acceptance of ttre successfirl bid. Contractor will fumish an accounting with each
monthly payment.
A1l required State, Parish and City or other licenses and/or fees are to be obtained by the Confiactor. Any
penalties or expenses caused by Contractor's failure to obtain any necessary licenses or pay necessary
fees will be paid by the Contractor.

COMPANYNAME AUT}IORZED SIGNATTJRE
All vending machines are to be and shall remain the property of the Contractor. Contractor may, with
consent of MSU, remove or replace any of installed machines without affecting other provisions of their
specifications. MSU will not be responsible for damage to Contractor's machines or property beyond
normal security measures provided on premises and properties.
All state and excise taxes incidental to the sales made under this contract shall be the sole responsibility of
the Contractor. MSU will not be liable for any penalties should the Contractor fail to pay such taxes in a
timely manner.
Contractor will carry and present evidence of coverage for Workmen's Compensation lnsurance in
compliance with the laws of the State of Louisian4 as well as product liability and property damage
insurance as follows:
$200,000 any one person
$600,000 any one accident
$500,000 property damage
Contractor will indemnifr, defend and hold MSU harmless against all claims, losses, liability, ot expense
arising from damage to or destruction of propety or injury or death to persons, arising out of the
presence, operation, maintenance or imtallation of tle vending machines or Contractor's performance of
this contract.
The contract between the Contractor and MSU shall not be assignable by either party without the written
consent of both parties.
It is agreed by the parties hereto tha: the Legislative Auditor of the State of Louisiana and/or the Intemal
Auditor of McNeese shall have the right to audit all accounts of the Contractor or successfrd bidder which
relate to this contract.
The Contractor shall have at least tlirty (30) days from the time of award, or Jriy 1, 2026, whichever is
later, to have the machines operating.
Any agreement accepted by MSU is to be separate from and will not infringe on that contract existing
with the company presently having the Concession Rights at University Athletic or other functions.
Attached for your inforrnation is a list of Buildings on Campus with the names of prsons responsible for
each building and the number of vending machines in that building.
COMPANYNAME AUTHORIZED SIGNATURE

t
TERMINATION FOR CONVENIENCE: MCNEESE MAY TERMINATE THIS AGREEMENT AT
ANY TIME BY GTVING TIIRTY (30) DAYS WRITTEN NOTICE TO CONTRACTOR OF SUCH
TERMINANON OR NEGOTIATING WITH TIIE CONTRACTOR AN EFFECTTVE DATE.
TERMINATION FOR CAUSE: MCNEESE MAY TERMINATE THIS AGREEMENT FOR CAUSE
BASED UPONTIIE FAILTJRE OF CONTRACTORTO COMPLY WITH THE TERMS AND/OR
CONDMONS OF THE AGREEMENTPROVIDED TI{AT MCNEESE SHALL GTVE TTIE
CONTRACTOR WRITTEN NOTICE SPECIFYING TI{E CONTRACTOR'S FAILURE. IF WITHIN
THIRTY (30) DAYS AFTER RECEIPT OF SUCH NOTICE, THE CONTRACTOR SIIALL NOT
HAVE CORRECTED SUCHFAILIJRE, OR, IN THE CASE OF FAILURE WHICH CANNOT BE
CoRRECTED IN TTIIRTY (30) DAYS, BEGUN rN GOOD FAITH TO CORRECT SUCH FAILURE
AND TTIEREAT"TERPROCEEDED DILIGENTLY TO COMPLETE SUCH CORRECTION, TI{EN
MCNEESEMAY, AT ITS OPTION, PLACE TTM CONTRACTORIN DEFAULTAND TT{E
AGREEMENT STIALL TERMINATE ON TTIE DATE SPECIFIED IN SUCHNOTICE,
TTIE CONTRACTORMAY E)(ERCISE ANYRIGHTS AVAILABLE TO IT UNDERLOUISIANA
LAW TO TERMINATE FOR CAUSE IJPON TTIE FAILIJRE OF MCNEESE TO COMPLY WITH
TI{E TERMS AND CONDITIONS OF THIS AGREEMENT, PROVIDED T}IAT TIIE CQNTRACTOR
SHALL GTVE MCNEESE WRITTEN NOTICE SPECIFYING MCNEESE'S FAILURE AND A
REASONABLE OPPORTI]MTY FOR MCNEESE TO CURE THE DEFECT.
DUE TO ANY NATTJRAL DISASTER PANDEMIC AND/OR STATE EMERGENCY, SOMHALL
CAMPUS BUILDINGS MAY BE CLOSED FOR A PERIOD OF TIME. A CONTACT PERSON WILL
BE ABLE TO ASSIST THE CONTRACTOR WITH ACCESS TO A].TY CLOSED BUILDING FOR
TTIE REMOVAL OF ANYOUTDAT.ED MERCHANDISEAND/ORREMOVAL OF MACHINES IF
NECESSARY. IF TIIE CAMPUS WERE TO CLOSE, I.IPON REOPENING, THE CONTRATOR WILL
IIAVE TO SCI{EDULE A DATE/TIME TO REFILL THE MACHINES WITH THE ASSIGNED
CONTACT.
IT IS TTIE RESPONSIBILITY/REQUIREMENT AS A PUBLIC BODY, THAT MCNEESE STATE
UNWERSITY COMPLY WITH ALL APPLICABLE ASPECTS OF THE AMERICANS WITH
DISABILITIES ACT GUIDELINES AS T}IEY RELATE TO PROVIDING ACCESS TO ALL OF
MoNEESE'S PROGRAMS, SERVICES, AND ACTTVITIES. TrmSE COMPLIANCE
REQUIREMENTS ALSO APPLY TO ANY oF McNEESE'S CONSTRUCTION, SERVICES AND/OR
COMMODITY CONTRACTS WITHTHIRD PARTY VENDORS FOR TTIOSEPROGRAMS,
SERVICES AND/OR ACTTVITIES ON BEHALF OF THE UNTVERSITY, INCLUDING ANY
VENDING MACHINES. AS SUCH, WE ARE REQURED TO ASSI]RE THAT A PARTICULAR
REQT]IREMENT REGARDINGREACH RANGES, AS ITAPPLIES IN T}IE CASE OF VENDING
MACHINES, MUST FALL W]THIN/BELOW THE MAXIMUM REACH RANGE SET INTHE ADA
GUIDELINES. IN THIS CASE,THAT THE REACH RANGE TO A}.IY SELECTION BUTTONS,
DEBIT OR CREDIT CARD TAPS/SLOTS/SWIPES, DOLLAR BILLS OR CHANGE SLOTS AND/OR
ANY OTHERPART OF THE MACHINE REQUIRED TO MAKE A PURCHASE FROM TTIE
MACHINE, MUST BE AMN(MI]M OF 48" OF T}IE FINISHED FLOORFOR SOMEONE
UTILIZING EITHE A SIDE OR FRONT REACH.
COMPANYNAME AUTHORZED SIGNATURE

LIST OF BUILDINGS W]TH EXISTING MACHINES:
BI,JRTON BUSI\TESS CENTER
CHOZENI{ALL
COLLETTE IIALL (DORMITORY)
COMPUTER SERVICES.IT BUILDING
DREWHALL
FRASCH HALL
GAYLEHALL
HARDTNERHALL
KAUFMAN TIALL
KIRKMANIIALL
REC CENTER
S}IERMAN FINE ARTS
SMITHHALL
WAREHOUSE/MAINTENANCE FACILITIES )