Food Supply and Distribution Services
| Agency: | Polk County Public Schools Facilities and Operations |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 31, 2026 |
| Due Date: | Apr 15, 2026 |
| Solicitation No: | 27-0009-KD |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Main
Agency
Manatee County School District
Manatee County School District
Status
Active
Active
Fiscal Year
2027
2027
Type
Request for Proposal
Request for Proposal
Department
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The purpose and intent of this request for proposal is to select one (1) main-line food service
distributor to warehouse and deliver all types of food products, including, but not limited to, main
entrée, beverages, grocery/staple items, produce, and paper products for delivery to approximately
52 District facilities with additions, as needed, and to secure firm fixed fee, for the specified contract
period per the United States Department of Agriculture (USDA) requirements. Proposers must
commit to maintaining and enforcing the highest levels of service quality and standards for the entire
term of this contract and any subsequent renewal periods. The awarded supplier will be required to
competitively bid the products that the School District of Manatee County requests. The contract
will also include the storage and delivery of USDA Commodity processed products. The enrollment
of School District, Charter, and contracted schools served by the School District of Manatee County
Food and Nutrition Services (SDMC FNS) 2024-2025 school year is approximately 52,000 students.
Student enrollment may fluctuate throughout the contract period and respective renewals.
The awarded distributor will be responsible for:
1. Frozen, Refrigerated, Grocery, and Dry Foods
a. The storage and delivery of specified products (approximately 600 items) at a
fixed fee.
b. Ability to competitively bid new menu items or non-food items that are requested
by the District at least twice during the school year.
2. USDA Commodity Foods
Administration, warehousing, delivery, reporting, and tracking of USDA
processed food items. USDA processed food items are invoiced at a “Net-off
Invoice” or “Modified Fee for Service Invoicing” where pricing has been directly
negotiated between the manufacturer and SDMC FNS. The awarded vendor
must have a separate reporting for USDA processed commodity items.
3. Deliver supplies and “emergency” products, as required.
Specifications and the quality standards of service set forth in this bid.
Category 1 (Commercial Products): Includes frozen, refrigerated, grocery and dry items. The
awarded vendor will be required to competitively bid and purchase items in this group. The fixed fee
per case for commercial products will be added to the invoiced price.
Category 2 (Market Items and Produce): Items that the product cost fluctuates, and the distributor
is unable to secure long term pricing based on supply and demand. No pricing required at this time.
Pricing will be determined after award.
Category 3 (USDA Commodity Processed Foods): These are foods purchased by USDA for donation
in food assistance programs, or for donation to entities assisting eligible persons, in accordance with
legislation authorizing such purchase and donation. USDA Foods processing allows state distributing agencies and eligible recipient agencies, such as school districts, to contract with commercial food
processors to convert raw bulk USDA Foods into more convenient, ready-to-use end products.
USDA Foods processing is governed by regulations contained in the Code of Federal Regulations at
Title 7, Part 250, Subpart C. The awarded vendor will be responsible for purchasing, receiving,
storing, distributing, reporting and tracking these items. The awarded vendor will honor the price
negotiated by District and add the fixed fee per case for commodity processed products to the
invoiced price. Fixed fee for administration, warehousing and distribution of processed, USDA
Commodities and opportunity buys.
Currently the School District of Manatee County is not purchasing “brown box” USDA commodity
foods. If the need arises in the future, the District would negotiate with the awarded vendor and a
mutually agreed upon addendum would be added to this contract.
Category 4 (Direct Purchase from Manufacturers): Occasionally, the District may choose to
purchase these products through their distribution contract. These are products that the districts
shall have the option to purchase and receive in high volume directly from manufacturers at the
same fixed fee.
This proposal shall be awarded on an ALL OR NONE basis to the responsible proposer with the
highest evaluation score. Proposals recommending utilization of joint, consortium, or other
bids/contracts will be considered non-responsive.
The purpose and intent of this request for proposal is to select one (1) main-line food service
distributor to warehouse and deliver all types of food products, including, but not limited to, main
entrée, beverages, grocery/staple items, produce, and paper products for delivery to approximately
52 District facilities with additions, as needed, and to secure firm fixed fee, for the specified contract
period per the United States Department of Agriculture (USDA) requirements. Proposers must
commit to maintaining and enforcing the highest levels of service quality and standards for the entire
term of this contract and any subsequent renewal periods. The awarded supplier will be required to
competitively bid the products that the School District of Manatee County requests. The contract
will also include the storage and delivery of USDA Commodity processed products. The enrollment
of School District, Charter, and contracted schools served by the School District of Manatee County
Food and Nutrition Services (SDMC FNS) 2024-2025 school year is approximately 52,000 students.
Student enrollment may fluctuate throughout the contract period and respective renewals.
The awarded distributor will be responsible for:
1. Frozen, Refrigerated, Grocery, and Dry Foods
a. The storage and delivery of specified products (approximately 600 items) at a
fixed fee.
b. Ability to competitively bid new menu items or non-food items that are requested
by the District at least twice during the school year.
2. USDA Commodity Foods
Administration, warehousing, delivery, reporting, and tracking of USDA
processed food items. USDA processed food items are invoiced at a “Net-off
Invoice” or “Modified Fee for Service Invoicing” where pricing has been directly
negotiated between the manufacturer and SDMC FNS. The awarded vendor
must have a separate reporting for USDA processed commodity items.
3. Deliver supplies and “emergency” products, as required.
Specifications and the quality standards of service set forth in this bid.
Category 1 (Commercial Products): Includes frozen, refrigerated, grocery and dry items. The
awarded vendor will be required to competitively bid and purchase items in this group. The fixed fee
per case for commercial products will be added to the invoiced price.
Category 2 (Market Items and Produce): Items that the product cost fluctuates, and the distributor
is unable to secure long term pricing based on supply and demand. No pricing required at this time.
Pricing will be determined after award.
Category 3 (USDA Commodity Processed Foods): These are foods purchased by USDA for donation
in food assistance programs, or for donation to entities assisting eligible persons, in accordance with
legislation authorizing such purchase and donation. USDA Foods processing allows state distributing agencies and eligible recipient agencies, such as school districts, to contract with commercial food
processors to convert raw bulk USDA Foods into more convenient, ready-to-use end products.
USDA Foods processing is governed by regulations contained in the Code of Federal Regulations at
Title 7, Part 250, Subpart C. The awarded vendor will be responsible for purchasing, receiving,
storing, distributing, reporting and tracking these items. The awarded vendor will honor the price
negotiated by District and add the fixed fee per case for commodity processed products to the
invoiced price. Fixed fee for administration, warehousing and distribution of processed, USDA
Commodities and opportunity buys.
Currently the School District of Manatee County is not purchasing “brown box” USDA commodity
foods. If the need arises in the future, the District would negotiate with the awarded vendor and a
mutually agreed upon addendum would be added to this contract.
Category 4 (Direct Purchase from Manufacturers): Occasionally, the District may choose to
purchase these products through their distribution contract. These are products that the districts
shall have the option to purchase and receive in high volume directly from manufacturers at the
same fixed fee.
This proposal shall be awarded on an ALL OR NONE basis to the responsible proposer with the
highest evaluation score. Proposals recommending utilization of joint, consortium, or other
bids/contracts will be considered non-responsive.
Dates(All times are listed as
EST
)
Broadcast Date
3/31/2026 8:00 AM EST
3/31/2026 8:00 AM EST
Question End Date
4/6/2026 11:30 PM EST
4/6/2026 11:30 PM EST
Sample Due Date
Due Date
4/15/2026 3:00 PM EST
4/15/2026 3:00 PM EST
Bid Opening Date
Question End Date Reminder Notification
5 Day(s)
5 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
0 Day(s)
Due Date Reminder Notification
5 Day(s)
5 Day(s)
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 3
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
RFP Response
RFP Response
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 139
| Code | Description |
| [385-6] | Bread |
| [385-12] | Cakes, Cookies, Dough, Pastries, etc. |
| [385-14] | Coffee |
| [385-17] | Dairy Products, Frozen (Not Otherwise Classified) |
| [385-18] | Desserts (Except Cake and Pastry) |
| [385-30] | Eggs |
| [385-31] | Eggs and Egg Mixes, Freeze Dried |
| [385-41] | Entrees, Freeze Dried: Meat, Poultry and Seafood |
| [385-42] | Entrees, Meat (Includes Beef and Pork) |
| [385-44] | Entrees, Poultry |
| [385-46] | Entrees, Seafood |
| [385-47] | Entrees, Specialty (Including Corn Dogs, Lasagna, Mexican Food, etc.) |
| [385-48] | Fruits |
| [385-49] | Fruits, Frozen, Organic |
| [385-54] | Juices |
| [385-56] | Pancakes and Waffles |
| [385-57] | Pizzas |
| [385-58] | Pretzels, Soft Frozen |
| [385-64] | Salad Mixes, Frozen |
| [385-65] | Sandwiches, Ready-Made |
| [385-66] | Seafood, Freeze Dried (Not Entrees) |
| [385-67] | Seafood, Frozen (Not Entrees) |
| [385-84] | Soups and Sauces, Frozen |
| [385-95] | Vegetables, Freeze Dried |
| [385-96] | Vegetables, Frozen |
| [385-97] | Vegetables, Frozen, Organic |
| [375-15] | Bread, Rolls, etc. (Including Brown and Serve Items) |
| [375-30] | Cakes, Cookies, and Pastries |
| [375-45] | Doughnuts, Fried Pies, Bagels, etc. |
| [375-50] | Pastry Shells |
| [375-52] | Pies |
| [375-54] | Pizzas |
| [375-60] | Taco Shells and Tortillas |
| [380-10] | Butter (See 390-56 for Margarine) |
| [380-15] | Cottage Cheese |
| [380-30] | Cream, All Types (Including Sour Cream) |
| [380-33] | Desserts, Milk Based (Not Otherwise Classified) |
| [380-35] | Eggnog and Mix |
| [380-45] | Ice Cream |
| [380-50] | Ice Milk |
| [380-60] | Mellorine |
| [380-75] | Milk, All Types |
| [380-80] | Sherbet |
| [380-85] | Toppings, Whipped, Refrigerated |
| [380-90] | Yogurt |
| [390-2] | Aquatic Invertebrates (Octopus, Squid, Anemones, Sea Cucumbers) |
| [390-3] | Bread, Refrigerated Dough |
| [390-5] | Casings, Meat, All Types |
| [390-7] | Cheese |
| [390-15] | Dips, Food |
| [390-21] | Eggs, Fresh |
| [390-28] | Fruits, Fresh |
| [390-29] | Fruits, Fresh, Organic |
| [390-33] | Hors djoeuvres, meat trays, vegetable trays, dessert trays, etc. for meetings and parties |
| [390-35] | Ice |
| [390-42] | Ice, Dry |
| [390-56] | Margarine (See 380-10 for Butter) |
| [390-49] | Meat: Cured, Fresh, and Frozen |
| [390-63] | Poultry, Dressed |
| [390-68] | Salad Mix, Fresh |
| [390-69] | Salted or Smoked Foods (Fruit, Meat, Seafood, Nuts, etc.) |
| [390-71] | Sandwiches, Ready Made, Deli, Fresh |
| [390-70] | Seafood, Fresh |
| [390-72] | Shellfish, Fresh |
| [390-75] | Shortening (Except Vegetable) and Lard |
| [390-77] | Tamales, Fresh |
| [390-84] | Vegetables, Fresh |
| [390-85] | Vegetables, Fresh, Organic |
| [390-91] | Water, Drinking (Incl. Distilled, Mineral, Sparkling and Spring) |
| [393-31] | Baby Foods, Canned |
| [393-32] | Baking Powder |
| [393-33] | Beverage Base (Not Fountain) |
| [393-30] | Beverages, Thirst Quenching, w/Electrolyte |
| [393-4] | Bread Mixes, All Types |
| [393-3] | Breading |
| [393-34] | Candy, Confectionery and Marshmallows (Including After Dinner Mints or Savories) |
| [393-35] | Cereals, Ready-to-Eat |
| [393-36] | Cereals, Uncooked |
| [393-10] | Chips, All Types |
| [393-37] | Cocoa and Chocolate |
| [393-38] | Coconut |
| [393-39] | Coffee Extender |
| [393-40] | Coffee, Instant (Regular and Decaffeinated) |
| [393-41] | Coffee, Whole Bean and Ground |
| [393-6] | Combination Meals, Shelf Staple (To Include Ready to Eat Prepared Meals) MRE |
| [393-5] | Cones, Ice Cream |
| [393-42] | Cornstarch, Cooking |
| [393-43] | Crackers and Cookies, Packaged |
| [393-44] | Cream Substitute and Other Non-Dairy Items |
| [393-45] | Curing Compounds, Meat |
| [393-46] | Desserts: Packaged, Canned, and Mixes (Includes Cake Mixes, Gelatins, Icings, Pie Fillings, etc.) |
| [393-47] | Diet Foods, All Types (Also See Class 271-28) |
| [393-48] | Dressings, Condiments, Sauces, and Gravies |
| [393-49] | Eggs and Meringue, Powdered |
| [393-50] | Extracts, Flavoring, and Food Coloring |
| [393-51] | Flour |
| [393-52] | Flour, Binder |
| [393-97] | Food Products, Scrap or Waste |
| [393-54] | Fruits, Canned, Processed and Preserved (Incl. Fruit Sauces and Puree) |
| [393-55] | Fruits, Dried |
| [393-53] | Fruits, Vegetables, and Full Meal Entrees, Dehydrated |
| [393-56] | Grocers' Miscellaneous Items: Cake Decorations, Candles, Canned Fuel, Food Preservatives, Matches, Meal Kits, Toothpicks, etc. |
| [393-57] | Honey |
| [393-58] | Ice Cream Mix, Emulsifiers, Stabilizers, and Toppings |
| [393-59] | Jams, Jellies, and Preserves |
| [393-60] | Juices, Fruit and Vegetable (Not Frozen) |
| [393-62] | Meal, Corn |
| [393-63] | Meat and Meat Products, Canned (Incl. Meat Substitutes) |
| [393-64] | Milk, Evaporated and Condensed |
| [393-65] | Milk, Powdered |
| [393-66] | Mincemeat |
| [393-67] | Nuts, Edible (Incl. Sunflower Seeds) |
| [393-61] | Pasta (Including Macaroni, Noodles, and Spaghetti) |
| [393-68] | Peanut Butter |
| [393-69] | Pickles, Relishes, and Olives (Including Pickled Foods) |
| [393-71] | Popcorn |
| [393-70] | Protein Food Supplement |
| [393-95] | Recycled Grocer's Miscellaneous Products |
| [393-72] | Rice |
| [393-73] | Salt, Table |
| [393-93] | Sanitizer, Liquid (For elimination of Bacteria, Viruses and Fungi caused by contact with Food) |
| [393-74] | Seafood, Canned |
| [393-75] | Shortening and Oil, Vegetable (Cooking Oil) (To include Shortening Filter Powder) |
| [393-76] | Soda, Baking |
| [393-77] | Soft Drinks |
| [393-78] | Soup, Soup Base, and Entree Mixes, Canned and Dehydrated (Incl. Bouillon) |
| [393-79] | Soy Products: Extender, Flour, Grits, Meatless Products, etc. |
| [393-80] | Spices, Seasonings, Starches (To Include Seasoned Salt and Pepper) |
| [393-81] | Sugar and Sweeteners |
| [393-82] | Syrups and Molasses (Except Fountain) |
| [393-83] | Syrups, Fountain |
| [393-84] | Tea (Not Instant) |
| [393-85] | Tea, Instant |
| [393-86] | Vegetables, Canned (Incl. Canned Salads) |
| [393-87] | Vegetables, Dried, Beans, Peas, etc. |
| [393-88] | Vinegar |
| [393-89] | Wheat Germ |
| [393-90] | Yeast |
| [962-40] | Food Distribution Services |
Publications
Total: 0
| Publication | Date |
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Advertisement Detail Department of Transportation Agency Decisions BURNS BUILDING FOOD SERVICES Advertisement Number:
State Government of Florida
Bid Due: 11/12/2090
Invitation to Bid FDVA-Bennett Kitchen Dish Machine Replacement Department of Veterans' Affairs (FDVA)
State Government of Florida
Bid Due: 9/12/2026
Description: CURRENCY COUNTER SCANNER/COIN SORTER, FURNISH/INSTALL,RE-QUO Department: Purchasing Buyer: Robert Chiego Solicitation Number:
Palm Beach County
Bid Due: 10/31/2030
Due Date & Time Status Bid Title Bid Number Addendum 009/02/2020 @ 3:00
Pinellas County Schools
Bid Due: