Food Service Provider Mandatory Pre-Proposal Meeting: January 29, 2018 @ 10:00 a.m.

Agency: Marshall University
State: West Virginia
Type of Government: State & Local
Caegory:
  • Q - Medical Services
Posted Date: Mar 8, 2018
Due Date: Mar 16, 2018
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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solicitation # description opening time & date
MU20DINING

Bonfire Link

Food Service Provider

Mandatory Pre-Proposal Meeting: January 29, 2018 @ 10:00 a.m.

3:00 pm on March 16, 2018

Attachment Preview

RFP MU20DINING Page |1
Request
for Proposal
Proposer:
Marshall University
Proposal#
Office of Purchasing
One John Marshall Drive
MU20DINING
Huntington, WV 257554100
Direct all inquiries regarding this order to: (304) 6963157
For information contact:
Phone:
Buyer: Tracey BrownDolinski
Phone: 3046963157
Email:
Email: browndolinsk@marshall.edu
FEIN/SSN:
Fax:
Sealed requests for proposals furnishing services described below will be received by the Institution. TO RECEIVE CONSIDERATION FOR AWARD, UNLESS
OTHERWISE NOTED, THE PROPOSAL WILL BE SUBMITTED ON THIS FORM IN ORIGINAL, SIGNED IN FULL IN INK, AND NUMBER OF COPIES REQUESTED IN
THE PROPOSAL, RECEIVED HAVE A DATE/TIME STAMP AFFIXED AND SUBMITTED IN BONFIRE BY BID OPENING TIME AND DATE. The Institution reserves the
right to accept or reject proposals separately or as a whole, to reject any or all proposals, to waive informalities or irregularities and to contract as the best
interests of the Institution may require. PROPOSALS ARE SUBJECT TO THE GENERAL TERMS AND CONDITIONS AS SET FORTH HEREIN.
DATE
DELIVERY REQUIREMENTS
DEPARTMENT
PROPOSALS OPEN:
PROPOSER MUST ENTER
12/6/2017
Mandatory PreProposal
REQUISITION NO.
3:00 p.m. on 2/19/2018
DELIVERY
Conference 1/29/2018
n/a
DATE FOR
EACH ITEM BID
Item #
Quantity Description
Unit Price Extended Price
REQUEST FOR PROPOSALS
Marshall University will accept proposals for the following services until
3:00 p.m. on February 19, 2018. At that time, proposals will be opened
and recorded in Old Main, Room 125, Huntington, WV.
Food Service Provider
To the Purchasing Department,
In compliance with the above, the undersigned offers and agrees, if this offer is accepted within
calendar days (30 calendar days
unless a different period is inserted by the purchaser) from the bid open date, specified above, to furnish any or all items upon which
prices are offered, at the price set opposite each item, delivered at the designated point(s), within the time specified.
Proposer guarantees shipment
from
Proposer’s name Proposer
within
days Signed By
FOB
After receipt of order at address
Typed Name
shown
Terms
Title
Street Address
City/State/Zip
Date
Phone
BOG 43
Fein
Email
RFP MU20DINING page 2
INTRODUCTION 5
BACKGROUND & GENERAL INTRODUCTION ............................................................................................................. 5
INSTRUCTIONS FOR SUBMITTING A PROPOSAL ........................................................................................................ 5
SCOPE OF REQUEST OF WORK .................................................................................................................................. 8
Current Dining Program Summary ........................................................................................................................ 8
Program and Service Expectations........................................................................................................................ 8
Programmatic Expectations .................................................................................................................................. 9
Expectations of the Management Team............................................................................................................. 10
Human Resources Expectations .......................................................................................................................... 11
Wellness and Nutritional Expectations ............................................................................................................... 11
Marketing and Business Development Expectations.......................................................................................... 11
Sustainability Expectations ................................................................................................................................. 12
IT Expectations .................................................................................................................................................... 12
Dining Program Requirements............................................................................................................................ 14
SCOPE OF PROPOSALS............................................................................................................................................. 17
Value Propositions: ............................................................................................................................................. 18
Submitted Proposal:............................................................................................................................................ 18
Executive Summary............................................................................................................................................. 19
Conceptual Proposal ........................................................................................................................................... 19
Operational Proposal .......................................................................................................................................... 23
Financial Proposal ............................................................................................................................................... 25
Commission ................................................................................................................................................. 26
Athletics Concessions Sales Commission .................................................................................................... 27
Revenue Projections.................................................................................................................................... 27
Transition Expenses ..................................................................................................................................... 28
Equipment Fund .......................................................................................................................................... 28
Capital Improvement/Renovation and FurnishingPlan............................................................................... 28
Additional Funding .............................................................................................................................................. 29
PROPOSAL EVALUATION CRITERIA .......................................................................................................................... 29
Evaluation Criteria............................................................................................................................................... 29
Technical Evaluation Criteria............................................................................................................................... 31
Financial/Cost...................................................................................................................................................... 31
APPENDICES / FORMS INDEX .................................................................................................................................. 32
RFP MU20DINING pg. 3
LIFE OF CONTRACT PAGE......................................................................................................................................... 33
BONFIRE SUBMISSION INSTRUCTIONS FOR SUPPLIERS .......................................................................................... 34
BONFIRE BID TABLE EXAMPLE................................................................................................................................. 36
REQUEST FOR PROPOSAL SUPPLEMENTAL PACKAGE ............................................................................................... 1
Best and Final Offers ............................................................................................................................................. 2
Exceptions or Restrictions..................................................................................................................................... 2
Incurring Costs ...................................................................................................................................................... 2
Independent Price Determination ........................................................................................................................ 2
Best Price Guarantee............................................................................................................................................. 2
Inquiries................................................................................................................................................................. 2
Oral Statements and Commitments ..................................................................................................................... 2
PreBid Conference ............................................................................................................................................... 3
Cost/Fee/Financial Price Quotations .................................................................................................................... 3
Rejection of Bids.................................................................................................................................................... 3
Waiver of Minor Irregularities .............................................................................................................................. 3
Assignment of Points............................................................................................................................................. 3
Committee ............................................................................................................................................................ 3
Resident Proposer Preference: ............................................................................................................................. 3
Disqualification of Proposers ................................................................................................................................ 3
Mandatory Requirements..................................................................................................................................... 3
Public Record......................................................................................................................................................... 4
Written Release of Information ............................................................................................................................ 4
Risk of Disclosure .................................................................................................................................................. 4
Conflict of Interest ................................................................................................................................................ 4
Prohibition against Gratuities ............................................................................................................................... 4
Certifications Related to Lobbying ........................................................................................................................ 4
Contract Provisions ............................................................................................................................................... 5
Contract Termination............................................................................................................................................ 5
Changes ................................................................................................................................................................. 5
Emergency Purchases ........................................................................................................................................... 5
Subsequent Forms ................................................................................................................................................ 6
Antitrust ................................................................................................................................................................ 6
Assignment............................................................................................................................................................ 6
RFP MU20DINING pg. 4
Bankruptcy ............................................................................................................................................................ 6
Bureau of Employment Programs Regulations ..................................................................................................... 6
Compliance with Laws and Regulations................................................................................................................ 6
Debarment and Suspension .................................................................................................................................. 6
Governing Law ...................................................................................................................................................... 6
Indemnification ..................................................................................................................................................... 6
Policy Advisements ............................................................................................................................................... 7
Record Retention (Access & Confidentiality) ........................................................................................................ 7
Subcontracts/Joint Ventures................................................................................................................................. 7
Proposer Relationship ........................................................................................................................................... 7
ORDERING AND PAYMENT INFORMATION ............................................................................................................... 8
Purchase Order ..................................................................................................................................................... 8
Funding.................................................................................................................................................................. 8
Invoices ................................................................................................................................................................. 8
Interest .................................................................................................................................................................. 8
Payment Methods................................................................................................................................................. 8
Progress Payments................................................................................................................................................ 8
DOCUMENTS 9
Addenda (RFB/RFP) ............................................................................................................................................... 9
Addenda Acknowledgement................................................................................................................................. 9
Agreement Addendum.......................................................................................................................................... 9
Drug Free Workplace ............................................................................................................................................ 9
HIPAA Business Associate Addendum................................................................................................................... 9
Insurance Requirements ....................................................................................................................................... 9
License Requirements ........................................................................................................................................... 9
Life of Contract.................................................................................................................................................... 10
Proof of Good Standing and Authorization to Do Business ................................................................................ 10
Purchasing Affidavit ............................................................................................................................................ 10
Taxpayer ID Number and Certification (W9)....................................................................................................... 10
Proposer Preference: .......................................................................................................................................... 10
Proposer Registration: ........................................................................................................................................ 10
RFP MU20DINING Page 5
INTRODUCTION
Marshall University, hereafter referred to as the University or Marshall, seeks to receive proposals from
food service contractors who have demonstrated successful experience in providing contract board, retail
food service programs, catering and concession operations that maintain high standards of service, quality
food products and financially viable operations at institutions of higher education. Proposers are
encouraged to be as creative as possible in proposing a program that focuses on quality, affordability; as
well as, brand and/or conceptual options that will provide a high level of customer satisfaction and contain
expenses. Proposals should be thorough and as detailed as possible so the University may properly evaluate
each contractor’s ability to provide the specified/proposed services. The goal of the contract is to provide
the University with an innovative food service program that aligns with the current and future trends to
ensure student and faculty/staff satisfaction.
BACKGROUND & GENERAL INTRODUCTION
Founded in 1837, Marshall University is one of West Virginia’s oldest public institutions of higher education.
The university was named in honor of John Marshall, the fourth Chief Justice of the United States (18011835).
Marshall offers more than 100 undergraduate, graduate and professional degree programs in a broad range
of fields. Enrollment for the 2016 fall semester was 13,654.
While Marshall’s 100acre main campus is located in the heart of Huntington, the university also has campuses
in South Charleston and Point Pleasant, and offers courses at educational centers across the state. Marshall
University is accredited by the Higher Learning Commission, and its Thundering Herd athletic teams compete
in 16 NCAA Division I intercollegiate sports.
INSTRUCTIONS FOR SUBMITTING A PROPOSAL
All inquiries, requests for information, notices, and correspondence concerning this RFP shall be submitted
in writing. Any interpretation, correction, or change in an RFP will be made by a formal addendum issued by
the University. Interpretations, corrections, or changes to an RFP made in any other manner is not binding,
and no proposer may rely upon any such interpretation, correction or change.
All inquiries, notice, correspondence, and/or official formal addendums may be obtained by addressing:
Tracey BrownDolinski, Interim Assistant Director
Marshall University Office of Purchasing
Old Main 125 One John Marshall Drive
Huntington, WV 25755
Telephone: 3046963157 / Fax: 3046963333 / browndolinsk@marshall.edu
Initial questions must be sent on or before January 5, 2018.
Proposers should make written requests for additional information or clarification to the Office of
Purchasing, as indicated above. No member of the evaluation team, any advisory committee, and University
staff, or consultants shall be contacted regarding this RFP or any matter concerning this process. If a

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