Food Service/Contract Meal Services-Laboratory School

Request for Proposal
(RFP)/Fixed-Price
Contract
Food Service
Management Company
Contract
Meal Services
Cade Brumley
State Superintendent of Education
SY 2026-27

LOUISIANA DEPARTMENT OF EDUCATION 1.877.453.2721 https://doe.louisiana.gov/
State Board of Elementary and Secondary Education
Mr. Joseph Cao Mr. Kevin Berken
1st BESE District Vice President
7th BESE District
Dr. Sharon Latten Clark
Secretary/Treasurer
Mr. Preston Castille
2nd BESE District
8th BESE District
Ms. Sandy Holloway
Mr. Conrad Appel
3rd BESE District
Member-at-Large
Ms. Stacey Melerine
Dr. Judy Armstrong
4th BESE District
Member-at-Large
Mr. Lance Harris
Ms. Simone Champagne
5th BESE District
President
Member-at-Large
Mr. Ronnie Morris
6th BESE District
The Louisiana Department of Education (LDOE) does not discriminate on the basis of sex in any of the education
For further information, please contact Office Federal Programs programs or activities that it operates, including employment and admission related to such programs and
activities. The LDOE is required by Title IX of the Education Amendments of 1972 (Title IX) and its implementing
Support, Division of Nutrition Support at (225) 342-9661 or regulations not to engage in such discrimination. LDOE's Title IX Coord. is Chris Fruge, Attorney, Legal
send email to childnutritionprograms@la.gov. Services, LDOE, Exec. Office of the Supt.; P.O. Box 94064, Baton Rouge, LA 70804-9064; 877-453-2721 or
customerservice@la.gov. All inquiries pertaining to LDOE's policy prohibiting discrimination based on sex or to the
requirements of Title IX and its implementing regulations can be directed to Chris Fruge or to the USDE, Asst. Sec.
for Civil Rights.
This public document cost $246.00 to publish. This document was printed by the Louisiana Department of Education, Office of Federal Programs Support,
Division of Nutrition Support; P.O. Box 94064; Baton Rouge, LA 70804-9064. This material was printed in accordance with the standards for printing by
State agencies established pursuant to R. S. 43:31.
In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national
origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity. Program information may be made available in languages other than English.
Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or
local agency that administers the program or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. To file a program
discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online
at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter
addressed to USDA. The letter must contain the complainant's name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant
Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:
1. Mail: 2. Fax:
U.S. Department of Agriculture (833) 2 56-1665 or (202) 690-7442; or
Office of the Assistant Secretary for Civil Rights 3. Email:
1400 Independence Avenue, SW program.intake@usda.gov
Washington, D.C. 20250-9410; or
This institution is an equal opportunity provider.
Louisiana Department of Education
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Table of Contents
Prohibited Items 6
General Information 9
Standards Terms and Conditions 12
I. Scope and Purpose 13
Procurement of recovered materials. 15
Calculation of Lunch Equivalent Rate (to be completed by the SFA) 18
Prices per Meal Equivalents 19
II. Designation of Program Expenses to be Completed by SFA/Sponsor 21
III. Signature Authority 22
IV. Free and Reduced-Price Meals Policy (SFAs Only) 23
V. USDA Donated Foods (SFAs only) 23
VI. Meals 25
VII. Books and Records 26
VIII. Employees 278
IX. Monitoring 299
X. Use of Advisory Group/Menus 30
XI. Use of Facilities, Inventory, Equipment and Storage 31
XII. Purchases 321
XIII. Sanitation 33
XIV. Health Certifications 332
XV. Licenses, Fees, and Taxes 34
XVI. Non-discrimination 34
XVII. Emergency Closing 34
XVIII. Terms and Termination (To be reviewed and approved by the SFA's School Board Attorney) 33
XIX. Certification 34
XX. Miscellaneous 36
XXI. Insurance 376
XXII. Optional Requirements to be included (SFAs Only) 387
XXIII. Trade Secrets and Proprietary Information 408
XXIV. SFSP 409
XXV. CACFP 39
Projected Operations - Revenue 40
ATTACHMENT A: SFA WORK SHEET ON LUNCH AVERAGE DAILY PARTICIPATION (ADP) 43
ATTACHMENT B: SFA WORK SHEET ON BREAKFAST AVERAGE DAILY PARTICIPATION (ADP) 44
ATTACHMENT C: SFA WORK SHEET ON SNACK AVERAGE DAILY PARTICIPATION (ADP) 45
ATTACHMENT D: SFA/SPONSOR WORK SHEET-SFSP AVERAGE DAILY PARTICIPATION 46
ATTACHMENT E: SFA/SPONSOR WORKSHEET-CACFP AVERAGE DAILY PARTICIPATION (ADP) 47
ATTACHMENT F: SFA/SPONSOR SITE/BUILDING LISTING - GENERAL DATA 48
ATTACHMENT G: SFA/SPONSOR SITE/BUILDING LISTING - SERVICES TO BE PROVIDED 49
ATTACHMENT H: MEAL PATTERN REQUIREMENTS AND NUTRITION STANDARDS 50
Attachment H1 -The New School Meal Patterns: What You Need to Know 51
Attachment H2 - New Meal Patterns and Dietary Specifications 55
Attachment H3 - Optional Requirements 56
Attachment H4 - Vegetable Subgroup Guidance 57
Attachment H5: NSLP After School Snack Program Meal Pattern 58
Attachment H6: Summer Food Service Program Meal Patterns 59
Attachment H7: Grains/Bread Requirements 60
Attachment H8: Prohibited Ingredients for Child Nutrition Programs 67
ATTACHMENT I: PROTOTYPE 21- DAY CYCLE LUNCH MENUS 68
Attachment I1 - Prototype Lunch Menus Grades K-5 Week 1 of 21-Day Cycle 69
Louisiana Department of Education
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Attachment I2 - Prototype Lunch Menus Grades K-5 Week 2 of 21-Day Cycle 70
Attachment I3 - Prototype Lunch Menus Grades K-5 Week 3 of 21-Day Cycle 71
Attachment I4 - Prototype Lunch Menus Grades K-5 Week 4 of 21-Day Cycle 72
Attachment I5 - Prototype Lunch Menus Grades K-5 Week 5 of 21-Day Cycle 73
Attachment I6 - Prototype Lunch Menus Grades 6-8 Week 1 of 21-Day Cycle 74
Attachment I7 - Prototype Lunch Menus Grades 6-8 Week 2 of 21-Day Cycle 75
Attachment I8 - Prototype Lunch Menus Grades 6-8 Week 3 of 21-Day Cycle 76
Attachment I9 - Prototype Lunch Menus Grades 6-8 Week 4 of 21-Day Cycle 77
Attachment I10 - Prototype Lunch Menus Grades 6-8 Week 5 of 21-Day Cycle 78
Attachment I11 - Prototype Lunch Menus Grades K-8 Week 1 of 21-Day Cycle 79
Attachment I12 - Prototype Lunch Menus Grades K-8 Week 2 of 21-Day Cycle 80
Attachment I13 - Prototype Lunch Menus Grades K-8 Week 3 of 21-Day Cycle 81
Attachment I14 - Prototype Lunch Menus Grades K-8 Week 4 of 21-Day Cycle 82
Attachment I15 - Prototype Lunch Menus Grades K-8 Week 5 of 21-Day Cycle 83
Attachment I16 - Prototype Lunch Menus Grades 9-12 Week 1 of 21-Day Cycle 84
Attachment I17 - Prototype Lunch Menus Grades 9-12 Week 2 of 21-Day Cycle 85
Attachment I18 - Prototype Lunch Menus Grades 9-12 Week 3 of 21-Day Cycle 86
Attachment I19 - Prototype Lunch Menus Grades 9-12 Week 4 of 21-Day Cycle 87
Attachment I20 - Prototype Lunch Menus Grades 9-12 Week 5 of 21-Day Cycle 88
ATTACHMENT J: PROTOTYPE 21 DAY CYCLE BREAKFAST MENUS 89
Attachment J1 - Prototype Breakfast Menus Grades K-5 Week 1 of 21-Day Cycle 90
Attachment J2 - Prototype Breakfast Menus Grades K-5 Week 2 of 21-Day Cycle 91
Attachment J3 - Prototype Breakfast Menus Grades K-5 Week 3 of 21-Day Cycle 92
Attachment J4 - Prototype Breakfast Menus Grades K-5 Week 4 of 21-Day Cycle 93
Attachment J5 - Prototype Breakfast Menus Grades K-5 Week 5 of 21-Day Cycle 94
Attachment J6 - Prototype Breakfast Menus Grades 6-8 Week 1 of 21-Day Cycle 95
Attachment J7 - Prototype Breakfast Menus Grades 6-8 Week 2 of 21-Day Cycle 96
Attachment J8 - Prototype Breakfast Menus Grades 6-8 Week 3 of 21-Day Cycle 97
Attachment J9 - Prototype Breakfast Menus Grades 6-8 Week 4 of 21-Day Cycle 98
Attachment J10 - Prototype Breakfast Menus Grades 6-8 Week 5 of 21-Day Cycle 99
Attachment J11 - Prototype Breakfast Menus Grades K-12 Week 1 of 21-Day Cycle 100
Attachment J12 - Prototype Breakfast Menus Grades K-12 Week 2 of 21-Day Cycle 101
Attachment J13 - Prototype Breakfast Menus Grades K-12 Week 3 of 21-Day Cycle 102
Attachment J14 - Prototype Breakfast Menus Grades K-12 Week 4 of 21-Day Cycle 103
Attachment J15 - Prototype Breakfast Menus Grades K-12 Week 5 of 21-Day Cycle 104
Attachment J16 - Prototype Breakfast Menus Grades 9-12 Week 1 of 21-Day Cycle 105
Attachment J17 - Prototype Breakfast Menus Grades 9-12 Week 2 of 21-Day Cycle 106
Attachment J18 - Prototype Breakfast Menus Grades 9-12 Week 3 of 21-Day Cycle 107
Attachment J19 - Prototype Breakfast Menus Grades 9-12 Week 4 of 21-Day Cycle 108
Attachment J20 - Prototype Breakfast Menus Grades 9-12 Week 5 of 21-Day Cycle 109
ATTACHMENT K: PROTOTYPE 21- DAY CYCLE SNACK MENU 110
Attachment K1 - 21-Day Cycle Menu - Snack (Ages 3-5) 111
Attachment K2 - 21-Day Cycle Menu - Snack (Ages 6-12) 112
ATTACHMENT L: PROTOYPE 21-DAY CYCLE SFSP MENUS 113
Attachment L1 - 21-Day Cycle Menu - SFSP Lunch 114
Attachment L2 - 21-Day Cycle Menu - SFSP Breakfast 115
ATTACHMENT M-1- MEAL PATTERN-CACFP Breakfast 116
ATTACHMENT M-2- MEAL PATTERN-CACFP Lunch/Supper 117
ATTACHMENT M-3 - MEAL PATTERN-CACFP AFTER SCHOOL SNACK 118
ATTACHMENT N-PROGRAM (CACFP) MENUS 119
Attachment N1 - 21-Day Cycle Menu - CACFP At-Risk Supper 120
Attachment N2 - 21-Day Cycle Menu - CACFP At-Risk Snack 121
ATTACHMENT O: HOLIDAY SCHEDULE 122
Louisiana Department of Education
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ATTACHMENT P: PROPOSAL AWARD CRITERIA 123
PROPOSAL SUMMARY AND AGREEMENT PAGE 125
ATTACHMENT Q: LABOR SHEET - SFA/SPONSOR 126
ATTACHMENT R: LABOR WORK SHEET - FSMC 127
ATTACHMENT S: FRINGE BENEFIT COST WORK SHEET - SFA/SPONSOR 128
ATTACHMENT T: FRINGE BENEFIT COST WORK SHEET - FSMC 129
ATTACHMENT U: BUY AMERICAN PROVISION CERTIFICATION 130
ATTACHMENT V: INDEPENDENT PRICE DETERMINATION CERTIFICATE 134
ATTACHMENT W: SUSPENSION AND DEBARMENT CERTIFICATION 135
INSTRUCTIONS FOR SUSPENSION DEBARMENT CERTIFICATION 136
ATTACHMENT X: LOBBYING CERTIFICATION 137
ATTACHMENT Y: DISCLOSURE OF LOBBYING ACTIVITIES 138
ATTACHMENT Z: COMPLETION OF DISCLOSURE OF LOBBYING ACTIVITIES FORM 139
ATTACHMENT AA: FOOD SERVICE MANAGEMENT COMPANY'S PROPOSAL SUMMARY 141
ATTACHMENT BB: FOOD SERVICE MANAGEMENT COMPANY'S SUMMARY OF ACCOUNTS 144
Louisiana Department of Education
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Prohibited Items
1. No firm, corporation, or individual shall blacklist or require a letter of relinquishment or publish or cause to be
published or blacklisted any employee, mechanic, or laborer, discharged from or voluntarily leaving the service of
such company, corporation, or individual, with intent and for the purpose of preventing such employee, mechanic,
or laborer from engaging in or securing similar or other employment from any other corporation, company, or
individual.
Louisiana Department of Education
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Request for Proposal (RFP)/
Fixed-Price Contract
Food Service Management Company
Meal Services Contract
Southern University Laboratory School
This RFP is intended for use as a Food Service Management Company Contract
Assurance of Civil Rights Compliance (NSLP/SBP)
The program participant hereby agrees that it will comply with:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.);
Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.);
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794);
Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.);
All provisions required by the implementing regulations of the Department of Agriculture;
Department of Justice Enforcement Guidelines, 28 CFR Part SO.3 and 42;
FNS directives and guidelines, to the effect that, no person shall, on the grounds of race, color, national origin, sex,
age, or disability, be excluded from participation in, be denied benefits of, or otherwise be subject to discrimination
under any program or activity for which the program applicant receives Federal financial assistance from FNS; and
hereby gives assurance that it will immediately take measures necessary to effectuate this agreement.
By accepting this assurance, the Program applicant agrees to compile data, maintain records, and submit reports as
required, to permit effective enforcement of nondiscrimination laws and permit authorized USDA personnel during hours
of program operation to review such records, books, and accounts as needed to ascertain compliance with the
nondiscrimination laws. If there are any violations of this assurance, the Department of Agriculture, FNS, shall have
the right to seek judicial enforcement of this assurance. This assurance is binding on the Program applicant, its
successors, transferees, and assignees as long as it receives assistance or retains possession of any assistance from
USDA. The person or persons whose signatures appear below are authorized to sign this assurance on the behalf of
the Program applicant.
Louisiana Department of Education
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Louisiana Department of Education
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Assurance of Civil Rights Compliance (CACFP/SFSP)
The program participant hereby agrees that it will comply with:
Title VI of the Civil Rights Act of 1964 (P.L. 88-352) ) and all requirements imposed
by the regulations of the Department of Agriculture (7 CFR Part 15);
DOJ (28) CFR Parts 42 and 50) and FNS directives or regulations issued pursuant to that Act and the regulations,
to the effect that, no person in the United States shall, on the ground of race, color, national origin, sex, age, or
disability, be excluded from participation in, be denied the benefits of, or be otherwise subject to discrimination
under any program or activity for which the Program applicant received Federal financial assistance from USDA;
and hereby gives assurance that it will immediately take any measures necessary to fulfill this agreement.
This assurance is given in consideration of and for the purpose of obtaining any and all Federal financial assistance,
grants, and loans of Federal funds, reimbursable expenditures, grant, or donation of Federal property and interest
in property, the detail of Federal personnel, the sale and lease of, and the permission to use Federal property or
interest in such property or the furnishing of services without consideration or at a nominal consideration, or at a
consideration that is reduced for the purpose of assisting the recipient, or in recognition of the public interest to be
served by such sale, lease, or furnishing of services to the recipient, or any improvements made with Federal
financial assistance extended to the Program applicant by USDA. This includes any Federal agreement,
arrangement, or other contract that has as one of its purposes the provision of cash assistance for the purchase of
food, and cash assistance for purchase or rental of food service equipment or any other financial assistance
extended in reliance on the representations and agreements made in this assurance.
By accepting this assurance, the Program applicant agrees to compile data, maintain records, and submit reports as
required, to permit effective enforcement of nondiscrimination laws and permit authorized USDA personnel during
hours of program operation to review such records, books, and accounts as needed to ascertain compliance with the
nondiscrimination laws. If there are any violations of this assurance, the Department of Agriculture, FNS, shall have
the right to seek judicial enforcement of this assurance. This assurance is binding on the Program applicant, its
successors, transferees, and assignees as long as it receives assistance or retains possession of any assistance from
USDA. The person or persons whose signatures appear below are authorized to sign this assurance on the behalf of
the Program applicant.
Louisiana Department of Education
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General Information
A. Intent
This Request for Proposal is for the purpose of entering into a contract for the operation of a food service program
for Southern University Laboratory School (Name of SFA/Sponsor), hereinafter referred to as the School
Food Authority (SFA)/Sponsor.
The Food Service Management Company will be referred to as the FSMC, and the contract will be between the
FSMC and the SFA/Sponsor.
B. Procurement Method:
Procurement shall be executed through competitive proposals. Competitive proposals involve the use of a
solicitation document known as a Request for Proposal (RFP).
All procurement transactions shall be conducted in a manner that provides maximum open and free competition
consistent with 2 CFR Part 200.318-327 and Appendix II to Part 200.
C. Pre- Proposal Meeting
A meeting with interested FSMCs to review the specifications, to clarify any questions, and for a walk-through
of the facilities with school officials will be on April 28, 2026 (Date) at Southern University Laboratory School
(Location) at 8:30 (Time) am/ pm (CST)
Attendance is required optional. Vendor presentations will will not be scheduled at this time.
D. Proposal Submission and Award
SFAs/Sponsors must use the prototype FSMC Request for Proposal/Contract. An SFA/Sponsor not completing
the required procurement procedures will not be approved for participation in a reimbursement program. The
SFA/Sponsor must complete all of the required information in the RFP. Failure to do so will prevent the
SFA/Sponsor from awarding the contract.
All FSMCs submitting a proposal must complete all of the information required in the RFP. The completed RFP
must be returned to the SFA/Sponsor from the FSMC as a part of the proposal. Proposals received
without the completed RFP documents will be considered non-responsive and the FSMC's proposal will
be disqualified.
Each prospective FSMC must provide a sealed copy of the entire proposal through the means set forth by the
SFA/Sponsor. The SFA/Sponsor shall provide an electronic copy of each proposal to the State Agency.
Federal and state regulations allow contracts to be a duration no longer than one year, with the option of yearly
renewals not to exceed four additional years (7 CFR Part 210.16(d) and L.R.S. 39:1615.A). If the SFA/Sponsor
chooses to renew the contract, the Attestation/Agreement Amendment document must be submitted to the state
agency. This document can be found on the Louisiana Child Nutrition Program website:
https://cnp.doe.louisiana.gov/.
Louisiana Department of Education
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