Food Service Cold Kitchen Equipment Repairs

Agency:	City School District of Albany
State:	New York
Type of Government:	State & Local
NAICS Category:	811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Jun 17, 2026
Due Date:	Jul 13, 2026
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR BID

RFB 0713B-26

Attention: Purchasing Agent

Address: City School District of Albany

1 Academy Park

Albany, NY 12207

Phone: (518) 475- 6050

Fax:

(518) 475- 6054

RESPONSES DUE BY 3:00PM on July 13th, 2026

In accordance with the provisions of Section 103 of the General Municipal Law, an advertisement has

been published in the local newspaper.

CITY SCHOOL DISTRICT OF ALBANY

Legal Notice

RFB 0113-26: Food Service Hot Kitchen Equipment Repairs

RFB 0713A-26: Pest Control Services

RFB 0713B-26: Food Service Cold Kitchen Equipment Repairs

The City School District of Albany, hereinafter known as the District, will receive proposals at the

Central Administration Offices, Purchasing Department, 1 Academy Park, Albany, New York,

12207 until 1:00 PM for RFB 0113-26, 2:00 PM for RFB 0713A-26 and 3:00 PM for RFB 0713B-

26 on July 13th, 2026. The envelopes containing the proposals must be sealed, and addressed to:

Purchasing Agent

City School District of Albany

1 Academy Park

Albany, NY 12207

Envelopes containing the proposals should be clearly marked “RFB 0113-26: Food Service Hot

Kitchen Equipment Repairs” and/or “RFB 0713A-26: Pest Control Services” and/or “RFB

0713B-26: Food Service Cold Kitchen Equipment Repairs”.

The District has the right to accept or reject any and all proposals or parts thereof as it deems to be

in its best interest.

Please contact the Purchasing Office at (518) 475-6050 or jmonroe@albany.k12.ny.us to obtain the

bid packet(s).

The City School District of Albany is an affirmative Action, Equal Opportunity Enterprise.

GENERAL INFORMATION/CONDITIONS

Statement of Purpose:

The City School District of Albany is seeking responsive and responsible bidders to provide repair

services on the District’s hot kitchen equipment. Proposals must follow the outline set forth in this

document. Please submit one original copy of the completed qualifications and other requirements

of the RFB, by hand delivery, regular mail, or courier to the address listed on the cover page. The

District must receive the proposal by the date indicated in the timeline below.

Minority Business Enterprises (MBE’s) and Women Business Enterprise (WBE’s) are encouraged

to send bid proposal.

General Information:

The City School District of Albany operates twelve elementary schools, three middle school

buildings, and one primary high school facility with extended programs in two additional buildings.

The student population is approximately 8,600 and a total staff of approximately 1,700. In addition

to neighborhood schools, the District includes several magnet schools and programs, as well as other

innovative academic opportunities for students in support of our vision, mission and goals.

SCOPE OF SERVICES

The firm(s) selected will provide repair and maintenance services on District’s Food Service

refrigeration equipment.

Instructions to Bidder:

GENERAL REQUIREMENTS

The submission of a proposal will indicate that the responder (1) has read the instructions, (2) will

abide by the terms and conditions governing this Request for Bid, and (3) understands the

requirements for delivery of the services specified.

General Instructions:

1. Specifications contained in the Request for Bids are for District’s hot kitchen equipment

repairs.

2. Minimum requirements are specified. The responder may choose to exceed those

minimums.

3. Failure to provide sufficient and required information may result in the proposal being

rejected by the District as non-responsive and not being considered.

4. Each proposal must be clearly marked on the outside of the envelope with the title “RFB

0713B-26: Food Service Cold Kitchen Equipment Repairs”. Please ensure your

organization’s name is included on the outside of the package. If you are using a

commercial delivery company that requires the use of their shipping package or envelope,

your proposal must be placed within a second sealed package labeled as detailed above.

This will ensure your proposal is not prematurely opened.

5. Original proposal is to be mailed or delivered to:

City School District of Albany

1 Academy Park

Albany, NY 12207

Attn: Purchasing Agent

to arrive no later than the closing date and time specified in the timeline provided herein.

Any received after that time will not be opened, and will be returned only upon request by,

and at the expense of, the responder(s). The responder(s) will assume total responsibility

for delivery of their proposal on time and at the specified place, whether sent by mail or

delivered in person.

6. Telephone, facsimile, or telegraphic proposals are not acceptable. Unless otherwise

specified, submission by email is not permitted.

7. To assist any and all Contractors in obtaining a clear understanding of the requirements of

this proposal, Contractors may present clarifying questions. Questions regarding this

proposal must be submitted in writing via email to jmonroe@albany.k12.ny.us. Responders

must also provide in writing one working email address of where the District should direct

its response to any questions. The District is not responsible for non-working email

addresses. District responses will also be shared with other potential proposers if they are

known to the District.

TERMS AND CONDITIONS

1. The issuance of this RFB request constitutes only an invitation to submit a response to the

District. If the school District chooses to award the RFB to a selected Contractor, the

Contractor must complete a contract with the District. The form and content of the contract

will be determined by the District.

2. Article 18 of the General Municipal Law prohibits municipal officers and employees from

having interest in contracts with the municipality for which they serve. This law applies to

officers, employees of a municipality, or members of a municipal board. Additionally, a

Vendor that is interested in submitting a proposal to an RFB must fully disclose, in writing

to the Contractor on or before the closing date of the RFB, the circumstances of any

possible conflict of interest or what could be perceived as a possible conflict of interest if

the Vendor were to become a contracting party pursuant to the RFB. The Contractor shall

review any submissions by Vendor(s) under this provision and may reject any Proposals

where, in the opinion of the Contractor, the Vendor could be in a conflict of interest or

could be perceived to be in a possible conflict of interest position if the Vendor were to

become a contracting party pursuant to the RFB.

3. This Proposal request does not commit the District either to award a contract or to pay any

costs incurred in the preparation of a submission. Responders shall bear all costs associated

with submission preparation, submission and attendance at presentation interviews, or any

other activity associated with this Proposal request or otherwise.

4. All proposals and accompanying documentation become the property of the City School

District of Albany. The District shall not divulge any information presented to anyone

outside the District, unless required by law, without the written approval of the individual

or firm. The District reserves the right to use the information and any ideas presented in

any submission in response to this RFB request, whether or not the submission is accepted.

Submitted bids may be reviewed and evaluated by any person or outside consultant retained

by the District, other than one associated with a competing applicant, as designated by the

District. If a bidder believes that any information in its bid constitutes a trade secret and

wishes such information not be disclosed if requested by a member of the public pursuant to

the State Freedom of Information Law, Article 6 of the Public Officers Law, the bidder

shall submit with its bid a letter specifically identifying the page number, line or other

appropriate designation, that information which it deems to constitute a trade secret and

explain in detail why such information is a trade secret. Failure by a bidder to submit such

a letter with its bid identifying trade secrets shall constitute a waiver by the applicant of any

rights it may have under Section 89 (Subdivision 5) of the Public Officers Law relating to

protection of trade secrets.

5. The District neither makes nor assumes any contractual obligation by issuing this RFB

request, receiving and evaluating responses, or making preliminary bidder selections.

Providing a response as provided herein shall neither obligate nor entitle a bidder to enter

into a contract with the District.

6. The District reserves the right to determine in its sole and absolute discretion whether any

aspect of the Contractor’s submission satisfactorily meets the criteria established in this RFB

This page summarizes the opportunity, including an overview and a preview of the attached documents.

BID/RFP	DEADLINE
Food Service Cold Kitchen Equipment Repairs	July 13, 2026 @ 3 p.m.

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