26-046 Foam Densification System Purchase and Installation

INVITATION TO BID
26-046
Foam Densification System Purchase and Installation
BID DUE DATE & OPENING May 15th, 2026, 2:00 PM EST
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NON-MANDATORY PRE-BID CONFERENCE ATTENDANCE
Time: April 22nd, 2026, 10:00 AM Eastern Time (US and Canada)
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QUESTIONS DUE
April 29th, 2026, 5:00 P.M.
Bids shall only be accepted online through the Bonfire Portal at:
https://sandysprings.bonfirehub.com/projects/231304/details
Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for
any reason.
GENERAL INFORMATION:
1. All communications regarding this solicitation must be with the assigned Procurement Agent,
Daniel Ramos, DRamos@sandyspringsga.gov.
2. All questions or requests for clarification must be sent via Bonfire under Message Vendor
Discussions: https://sandysprings.bonfirehub.com/projects/231304/details Questions are due no
later than April 29th, 2026, 5:00 p.m. Questions received after this date and time may not be
answered. There is a pre-bid meeting associated with this solicitation.
3. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule
changes and other important information regarding the solicitation related to this solicitation will
be posted on Bonfire website at https://sandysprings.bonfirehub.com/projects/231304/details. It
is the Offeror's responsibility to check the Bonfire portal for any addendum or other
communications related to this solicitation.
4. The form of contract ("Contract") the City intends to execute with the successful Offeror is included
in this ITB. Offerors are urged to read this Contract, including exhibits carefully prior to submitting
a bid. In general, the City is unable to negotiate or revise contract provisions. If an Offeror believes
certain contract provisions are out of date, not applicable or place an undue burden or cost on the
Offeror or the City, the Offeror must address these concerns in writing during the question-and-
answer period. The Procurement Manager will review and determine the appropriate response. If
the City determines a change is warranted, an addendum will be posted to this ITB. If a firm is
unwilling to execute the Contract, whether modified by addendum or not, a bid should not be
submitted.

5. The City of Sandy Springs reserves the right to reject all bids and to waive technicalities and
informalities, and to make award in the best interest of the City of Sandy Springs.
6. The City of Sandy Springs is not responsible for any technical difficulties. It is highly
recommended that all potential contractors submit their quotes prior to the due date of this
solicitation.
TERMS & CONDITIONS
1. All applicable Federal and State of Georgia laws and City of Sandy Springs ordinances, licenses and
regulations of all agencies having jurisdiction shall apply to Offerors throughout and are
incorporated herein.
2. Professionals requiring special licenses shall be licensed in the State of Georgia, and shall be
responsible for those portions of the work as may be required by law.
3. No bid shall be accepted from, and no contract will be awarded to, any person, firm, or
corporation that (i) is in arrears to the City with respect to any debt, (ii) is in default with respect
to any obligation to the City, or (iii) is deemed irresponsible or unreliable by the City.
4. The City shall be able to request of Offeror satisfactory evidence that it has the necessary financial
resources to accomplish the requirements of the contract.
5. From the date this ITB is issued until a firm is selected, Offerors are not allowed to communicate
with any staff or elected officials of the City regarding this solicitation, except at the direction of
Daniel Ramos, Procurement Agent in charge of this solicitation. Any unauthorized contact may
disqualify the Offeror from further consideration. Contact information for the single point of
contact is as follows:
Daniel Ramos, Procurement Agent
City of Sandy Springs
1 Galambos Way
Sandy Springs, Georgia 30328
Email: DRamos@sandyspringsga.gov
6. All Offerors are hereby notified that any digital content, applications, websites, or technology
services provided under this solicitation must comply with the accessibility standards established
under the Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG)
2.1 Level AA. Offerors must demonstrate their ability to deliver products and/or services that are
accessible to individuals with disabilities, including compatibility with assistive technologies such
as screen readers, keyboard navigation, and voice recognition tools.
7. While the City has every intention to make an award as a result of this solicitation, issuance of the
ITB in no way constitutes a commitment by the City to award and execute a contract. Upon a
determination such actions would be in its best interest, the City, in its sole discretion, reserves
the right to:
a. Cancel or terminate this ITB at any time. A notice of cancellation will be issued. If the
ITB is cancelled, the City will not reimburse any Offeror for preparation of its Proposal.
Proposals may be returned upon request if unopened;

b. Reject any or all Bids received, make a contract award based directly on the Proposals
received in the best interest of the City, in its sole discretion, or enter into further
discussions with one (1) or more Offerors;
c. Waive and/or amend any undesirable, inconsequential, or inconsistent
provisions/specifications of this ITB which would not have significant impact on any
Proposal;
d. Make partial award or no award if it is in the best interest of the City to do so; and
e. Terminate any contract if the City determines adequate funds are not available.
DEFINITIONS
CONTRACT DOCUMENTS: Contract Agreement. General Conditions, Appendices, Special
Provisions, Technical Specifications, Drawings and Plans, Bidding Documents, Exhibits
CITY/OWNER: City of Sandy Springs, Georgia.
Bidder: The individual, firm, or entity submitting a bid in response to this Invitation to Bid.
CONTRACTOR: The successful Bidder awarded the Contract for furnishing, delivering, and installing
the equipment described herein.
LS - LUMP SUM: A single fixed price including all labor, materials, equipment, delivery, installation,
freight, tariffs, fees, and all other costs necessary to fully complete the Work.
APPROVED EQUAL: A product or system that meets or exceeds all minimum specifications listed in
this ITB, as determined by the City in its sole discretion.
WORK: All labor, materials, equipment, delivery, installation, commissioning, training, and
documentation required under this ITB.

SCOPE OF SERVICES
1. Purpose
The City of Sandy Springs is soliciting sealed bids for the purchase, delivery, installation, and
commissioning of one (1) foam densification system capable of compacting expanded polystyrene
(EPS).
This solicitation is issued as:
Runi SK370 Screw Compactor for Degassed EPS or Approved Equal
Award shall be made to the lowest responsive and responsible bidder meeting all minimum technical
requirements.
2. Minimum Technical Specifications
The proposed system shall meet or exceed the following minimum specifications:
Processing Capacity
Minimum throughput capacity of 440 pounds per hour
Final material density approximately 21 lbs/ft3
Electrical Requirements
Power Supply: 3-phase, 480V, 60 Hz
Main motor: minimum 9 HP
Hydraulic pump: minimum 0.9 HP
Integrated pre-crusher motor: minimum 5.6 HP
Mixer motor: minimum 0.4 HP
Machine Components
System shall include:
Screw compactor with approximately 600mm screw housing
Integrated heavy-duty pre-crusher (minimum 1000mm wide, 45 degrees feed angle)
Hydraulic pressure chamber with stabilization chamber for EPS
Temperature sensor package (cold start + anti-melt functionality)
Meltdown sensor with speed control
Block divider with minimum 2000mm discharge tray
Control panel with minimum 5.7-inch display screen
Remote access capability with secure LAN/SIM integration
UL/CSA approved electrical components within control panel
*If proposing an "approved equal," bidder must provide complete technical documentation
demonstrating compliance with each listed specification.
Failure to provide adequate documentation may result in determination of non-responsiveness.
3. Delivery Requirements
Bid price shall include:
Freight to Sandy Springs, Georgia
Offloading at designated City facility
Placement at installation location
Coordination with City personnel
Delivery shall occur within 14-21 calendar days of Notice to Proceed.

All freight, handling, import duties, tariffs, and related costs shall be included in the bid price.
4. Installation and Commissioning
The Contractor shall provide complete installation services including:
On-site setup (estimated 3 days, inclusive of travel)
Mechanical assembly
Operational startup
System testing
Demonstration of full functionality
The Contractor shall coordinate with the City regarding:
Required lifting equipment (minimum 4,000 lb forklift with 6' forks)
Electrical readiness prior to installation
Electrical connection to the disconnect switch and final termination shall be performed by a licensed
electrician. Contractor shall clearly identify required electrical specifications in advance.
Installation shall not be considered complete until the system is fully operational and accepted by the
City.
5. Warranty
Equipment shall include a minimum:
Two (2) year warranty or 6,000 operational hours, whichever occurs first
Warranty shall begin upon final City acceptance.
Bidder shall clearly identify any excluded wear components.
6. Training
Contractor shall provide on-site training for City personnel including:
Operation procedures
Maintenance requirements
Lubrication schedules
Safety procedures
Troubleshooting guidance
Training shall be included in the lump sum bid price.
7. Pricing Requirements
Bidders shall submit a single lump sum price that includes:
Equipment
Freight
Installation
Startup
Training
All tariffs, duties, and surcharges
All materials necessary for complete operation
Pricing shall be firm and fixed.
The City will not accept:
Open-ended tariff adjustments
Escalation clauses tied to shipment date

Progress payments may be permitted in accordance with equipment vendor terms, subject to City
approval, provided payment milestones are tied to documented project milestones (e.g., order
confirmation, delivery, and final acceptance) and the understanding that deposits are refundable if
vendor does not deliver and fulfill the contract
8. Site Conditions
The equipment must:
Be installed under roof
Operate in frost-free conditions
The Contractor shall coordinate with the City regarding site readiness prior to delivery.
Sandy Springs Recycling Center
470 Morgan Falls Rd, Sandy Springs, GA 30350
Figure 1 indicates the placement of the new densifier.
City of Sandy Springs, GA

Figure 2 illustrates the location of the Recycling Center in Sandy Springs, GA.
Figure 3 depicts the future location of the building.

SCHEDULE OF EVENTS
EVENT DATE
ITB Release Date April 15, 2026
Pre-Bid Meeting April 22, 2026 10:00AM
Deadline for Inquiries April 29, 2026 5:00 PM
ITB Due Date May 15, 2026 2:00 PM
Evaluation and Selection TBD
BIDDING INSTRUCTIONS
Failure to submit the following bid documents may result in the bid being deemed non-
responsive and the bid shall be rejected:
City Bid Form
City Qualification Signature and Certification Form
Completed Vendor Responsibility Questionnaire
Bid Fee Schedule
Bid Price Certification
E-verify Affidavit under O.C.G.A. 13-10-91(b)(1)
Signed Addenda Acknowledgment
Certification of Sponsor Drug Free Workplace
Georgia Security Immigration Compliance Act Affidavit
Affidavit verifying Status for City Public Benefit Application
Corporate Certificate
Signed Contract
Business License
Upon award of contract the following items shall also be submitted:
Certificate of Insurance

BID FORM
(Bidder to sign and return)
TO: PURCHASING MANAGER
CITY OF SANDY SPRINGS
SANDY SPRINGS, GEORGIA 30350
Ladies and Gentlemen:
In compliance with Invitation to Bid No. 26-046, the undersigned, hereinafter referred to as the "Bidder,"
hereby proposes to furnish, deliver, install, commission, and provide training for one (1) Foam
Densification System in accordance with the requirements of the Contract Documents for:
ITB 26-046 Foam Densification System Purchase and Installation
The Bidder certifies that it has carefully reviewed this ITB, including all specifications, exhibits, and
addenda, and understands the requirements of the Work.
The Bidder agrees that if awarded the Contract, it shall provide all labor, materials, equipment, freight,
delivery, installation, startup, training, and any other incidental items necessary to fully complete the Work
as specified in the ITB for the Total Lump Sum Bid Amount stated in the Bid Fee Schedule.
The Bidder further agrees:
* Pricing is firm and fixed.
* No advance deposits are required.
* Payment shall be made in accordance with the terms of the ITB.
* Delivery shall occur within the timeline proposed in the Bid and accepted by the City.
* The Bid shall remain valid for one hundred twenty (120) days from the date of bid opening.
If awarded, the Bidder agrees to execute the Contract in the form provided in the ITB and furnish required
insurance prior to issuance of Notice to Proceed.
Bidder acknowledges receipt of the following addenda:
Addendum No. Date Received
9

Bidder further declares that the full name and resident address of Bidder's Principal is as follows:
Signed, sealed, and dated this day of
Bidder
Company Name
Seal
Bidder Mailing Address:
By:
Title: _
By:
Title:
10