FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement

REQUEST FOR PROPOSAL (RFP)
for FMC734-26-01 Sobrante Water
Treatment Plant Clarifiers
Replacement
ADDENDA
Prospective bidders are responsible for reviewing any
published addenda regarding this bid at
ebmud.com/business-center
CONTACT
Tracy Barrow, Construction & Maintenance Scheduler
(510) 287-0627
tracy.barrow@ebmud.com
RESPONSE DUE
May 21, 2026
2:00 p.m. PST
SUBMIT ELECTRONICALLY TO*
Tracy Barrow, EBMUD
tracy.barrow@ebmud.com
*Hardcopy proposals will not be accepted
375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

EAST BAY MUNICIPAL UTILITY DISTRICT
RFP for FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
TABLE OF CONTENTS
I. STATEMENT OF WORK
A. SCOPE
B. PROPOSER QUALIFICATIONS
C. SPECIFIC REQUIREMENTS
D. DELIVERABLES / REPORTS
II. CALENDAR OF EVENTS
A. MANDATORY SITE WALK ***
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFP ACCEPTANCE AND AWARD
B. EVALUATION CRITERIA/SELECTION COMMITTEE
C. PRICING
D. NOTICE OF INTENT TO AWARD AND PROTESTS
E. WARRANTY
F. INVOICING
G. LIQUIDATED DAMAGES
H. BONDS
IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
B. SUBMITTAL OF RFP RESPONSE
C. RESPONSE FORMAT
ATTACHMENTS
APPENDIX A - CLARIFIER SPECIFICATIONS/SECTIONS
APPENDIX B - REFERENCE DRAWINGS
EXHIBIT A - RFP RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - GENERAL REQUIREMENTS
EXHIBIT D - IRAN CONTRACTING ACT CERTIFICATION
EXHIBIT E - BOND FORMS
EXHIBIT F - PUBLIC WORKS FORMS
EXHIBIT G - CONTRACT EQUITY PROGRAM
EXHIBIT H - PAYMENT TERMS AND INVOICING
EXHIBIT I - SECURITY PROCEDURES
REV 3/26/25

FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
I. STATEMENT OF WORK
A. SCOPE
It is the intent of these specifications, terms, and conditions to describe design,
engineering, manufacturing, and installation of two (2) clarifier drive systems to replace
existing clarifiers at Maloney Pumping Plant for Sobrante Water Treatment Plant.
The District strongly prefers a single responsible Manufacturer who will both furnish and
install (or directly subcontract installation) and provide full system responsibility for
performance, installation, and warranty. Proposals involving multiple parties must
clearly define a single point of responsibility.
East Bay Municipal Utility District (District) intends to award a contract to the
Proposer(s) who best meets the District's requirements.
B. PROPOSER QUALIFICATIONS
1. Proposer Minimum Qualifications
* Proposer, Proposer's principal, or Proposer's staff shall have been regularly
engaged in the business of providing design and manufacturing of drive
head/turntable assemblies of comparable size, type, and rating for at least ten
(10) years and a minimum of ten (10) installations at equivalent applications.
The Proposer's experience shall include a minimum of five (5) installations
retrofitting their devices to other manufacturer's clarifier/thickener
equipment. The Proposer shall provide a list of installations for verification by
the Engineer. The list shall include:
1) Location and owner
2) Installation date
3) Contract and phone number
4) Application
5) Model number
6) Horsepower
* Proposer shall be an authorized manufacturer, dealer, or provider.
* Proposer shall possess all permits, licenses, and professional credentials
necessary to perform services as specified under this RFP.
RFP NO. FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
Page 3

FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
C. SPECIFIC REQUIREMENTS
See Sections 01 14 00, 01 79 00, 01 35 24, 01 35 53, and 46 43 21 for more details under
Appendix A. The Contractor shall provide a complete, fully integrated and operational
clarifier drive system replacement package, including all engineering, fabrication,
delivery, installation and startup services. Reference drawings, including the original
manufacturer's clarifiers are under Appendix B.
Work shall include, but is not limited to:
* Removal and disposal of existing clarifier drive and turntable assemblies
* Design and furnishing of direct replacement drive compatible with existing 45-
foot clarifiers.
* Structural, mechanical, and electrical modifications required for integration.
* Installation, alignment, and commissioning of new systems.
* Coordination with existing clarifier structures and interfaces, district staff, plant
operations, Contra Costa county as needed for arranging, planning, performing
the work.
* Restoration of any disturbed structures and/or components (platforms, rails,
roofing, conduits, lighting, instrumentation, junction boxes, communication
cables, sludge discharge piping, vault integrity, etc.)
1. Single-Source Responsibility (Preferred)
The system shall be provided as a complete package from one Manufacturer who is
responsible for:
* System design and engineering
* Equipment fabrication and supply
* Installation (self-performed or managed subcontractor)
* Integration with existing equipment
* Testing, commissioning, and performance
* Warranty and post-installation support
2. Equipment Scope
Each Clarifier system shall include:
RFP NO. FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
Page 4

FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
* Drive motor and coupling
* Primary and secondary gear reducers
* Turntable assembly
* Overload protection system (alarm and shutdown)
* Chain and sprockets
* Structural adapters (column and cage interface)
* Lubrication systems, piping, and valves
* Coatings suitable for corrosive outdoor environments
* Operating platforms, i.e. structural beams and grating, (excluding
bridges)
3. Installation and Construction
* Remove existing equipment and prepare mounting surfaces
* Modify existing structures as required for fit and function
* Install, level, align, and secure new drive assemblies
* Reinstall and restore any structural components removed
* Perform all electrical and controls reconnection, testing, and integration
* Provide all consumables (lubricants, fasteners, spare parts, etc.)
4. Manufacturer Field Services
Manufacturer shall provide factory trained representatives to:
* Supervise installation and alignment
* Support inspection and commissioning
* Conduct startup and functional testing
* Provide operator and stakeholder training (classroom and field), as well as
include operation and maintenance manuals (see section 01 79 00)
* Coordinate date/time of training with advanced notice
* Assist during warranty period (including troubleshooting)
RFP NO. FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
Page 5

FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
5. Testing and commissioning (see section 46 43 21)
Contractor shall perform:
* Factory testing (FAT)
* Field functional testing (see section 46 43 21)
* Performance testing (including torque, speed, and noise)
* Continuous operation testing (minimum 3 day run)
* Operational startup test (7-day integrated system run)
6. Performance Requirements
Systems shall:
* Meet specified torque, speed, and overload criteria
* Operate reliably within space constraints of existing structures
* Withstand corrosive outdoor conditions
* Provide safe, maintainable access
* Meet specified noise limits
7. Other Project Requirements
* See Section 01 35 24 for more detail.
* All work shall comply with applicable provisions of Title 8, California Code of
Regulations (Cal/OSHA), including, but not limited to requirements for Injury
and Illness Prevention programs (1509/3203), fall protection (1540-
1541), confined space entry (1637), lockout/tagout (3314), crane and
rigging operations (5006-5022), electrical safety (2320-2989), and
hazard communication (5194).
* Proposers shall incorporate these requirements into a site-specific safety plan
addressing, at a minimum, fall protection, lifting operations, electrical work,
confined space entry, and coordination with ongoing plant operations.
Proposers must coordinate with Water Treatment Plant staff and Security and
comply with all site access and security requirements (see specifications in
Appendix A for Section 01 35 53 - Security Procedures). Must provide
RFP NO. FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
Page 6

FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
advanced notice of planned work or activities that may impact operations,
See 01 14 00 for more detail.
* At all times maintain areas covered by the Contract and public properties free
from accumulations of waste, debris, and rubbish caused by construction
operations.
* Conduct cleaning and disposal operations to comply with local ordinances and
anti pollution laws. Do not burn or bury rubbish and waste materials on
project site. Do not dispose of volatile wastes such as mineral spirits, oil, or
paint thinner in storm or sanitary drains. Do not dispose of wastes into
streams or waterways.
* Protect storm drains and surface waters from impacts of project activity.
* Store materials and wastes such as demolition material, soil, sand, asphalt,
rubbish, paint, cement, concrete or washings thereof, oil or petroleum
products, or earthen materials in a manner to prevent it from being washed
by rainfall or runoff outside the construction limits.
* Reuse or dispose of excess material consistent with all applicable legal
requirements and disposal facility permits.
* Clean up all spills and immediately notify the Engineer in the event of a spill.
* Equip stationary equipment such as motors, pumps, and generators with drip
pans.
* Divert or otherwise control surface water and waters flowing from existing
projects, structures, or surrounding areas from coming onto the work and
staging areas. The method of diversions or control shall be adequate to
ensure the safety of stored materials and of personnel using these areas.
* Following completion of Work, remove ditches, dikes, or other ground
alterations made by the Contractor. The ground surfaces shall be returned to
their former condition, or as near as practicable, in the Engineer's opinion.
* Prevent visible dust emissions from leaving the work areas.
* Maintain construction equipment in good operating condition to reduce
emissions.
* Handle, store, apply, and dispose of any chemical or hazardous material used
in the performance of the Work in a manner consistent with all applicable
federal, state, and local laws and regulations.
RFP NO. FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
Page 7

FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
D. DELIVERABLES / REPORTS
1. See Sections in Appendix A for additional deliverables/reports
2. Construction & Installation Phase (see specification 01 14 00)
* Installation plan and schedule including a lead demolition plan
* Confined space permit
* Fall protection plan
* Manufacturer's installation instructions
* Inspection reports and field notes from manufacturer's representative
* Landfill receipts and weight tickets
II. CALENDAR OF EVENTS
EVENT DATE/LOCATION
RFP Issued April 29, 2026
MANDATORY Site Monday, May 11, 2026 @ at: Sobrante Water
Walk*** 9:30 am Treatment Plant
5500 Amend Rd,
El Sobrante, CA 94803*
* we will meet at Sobrante
Water Treatment Plant first
and then proceed to
Maloney Pumping Plant
located at 5211 La Honda
Rd, El Sobrante, CA 94803
Addendum to Announce
Pre-Approved Equivalents
(if necessary)
Response Due May 21, 2026 by 2:00pm
Anticipated Contract Start
Date
Note: All dates are subject to change by District.
RFP NO. FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
Page 8

FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
Proposers are responsible for reviewing https://www.ebmud.com/business-
center/requests-proposal-rfps/ for any published addenda. Hard copies of addenda
will not be mailed out.
A. MANDATORY SITE WALK
Mandatory site walk will be held to:
1. Allow the District to discuss the scope of the project.
2. Provide Proposers an opportunity to view a site, receive documents, etc. necessary
to respond to this RFP.
3. Provide an opportunity for Proposers to ask specific questions about the project and
request RFP clarifications.
4. Provide the District with an opportunity to receive feedback regarding the project
and RFP.
All questions deemed to be pertinent by the District will be addressed in Addenda
following the site walk/Proposal conference.
***In order to be eligible to Proposal on this RFP, a representative from the Proposer's
company MUST attend the May 11, 2026, site walk or have attended those previously
held on the following dates: January 13, 2026, January 21, 2026, or March 9, 2026.
Proposer's representative shall sign in to confirm their attendance. If an RFP response is
submitted by a company that was not in attendance at the May 11, 2026, meeting or
those previously held, its RFP response WILL be rejected***
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFP ACCEPTANCE AND AWARD
1. RFP responses will be evaluated by the Selection Committee and will be scored and
ranked in accordance with the RFP section entitled "Evaluation Criteria/Selection
Committee."
2. The Selection Committee will recommend award to the Proposer who, in its opinion,
has submitted the RFP response that best serves the overall interests of the District.
Award may not necessarily be made to the Proposer with the lowest overall cost.
3. The District reserves the right to award to a single or to multiple General or
Professional Service Providers, dependent upon what is in the best interest of the
District.
RFP NO. FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
Page 9

FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
4. The District has the right to decline to award this contract or any part of it for any
reason.
5. Any specifications, terms, or conditions issued by the District, or those included in
the Proposer's submission, in relation to this RFP, may be incorporated into any
purchase order or contract that may be awarded as a result of this RFP.
6. Award of contract. The District reserves the right to reject any or all proposals, to
accept one part of a proposal and reject the other, unless the proposer stipulates to
the contrary, and to waive minor technical defects and administrative errors, as the
interest of the District may require. Award will be made, or proposals rejected by the
District as soon as possible after proposals have been opened.
B. EVALUATION CRITERIA/SELECTION COMMITTEE
All proposals will be evaluated by a Selection Committee. The Selection Committee may
be composed of District staff and other parties that have expertise or experience in this
type of procurement. The Selection Committee will select a Proposer in accordance with
the evaluation criteria set forth in this RFP. The evaluation of the RFP responses shall be
within the sole judgment and discretion of the Selection Committee.
The Selection Committee will evaluate each RFP response meeting the qualification
requirements set forth in this RFP. Proposer should bear in mind that any RFP response
that is unrealistic in terms of the technical or schedule commitments, or unrealistically
high or low in cost, will be deemed reflective of an inherent lack of technical
competence or indicative of a failure to comprehend the complexity and risk of the
District's requirements as set forth in this RFP.
RFP responses will be evaluated and scored according to the Evaluation Criteria below
and scored according to a zero to five-point scale. The scores for all Evaluation Criteria
will then be added to arrive at a weighted score for each RFP response. An RFP response
with a high weighted total will be ranked higher than one with a lesser-weighted total.
The Evaluation Criteria are as follows:
Evaluation Criteria
A. Technical Criteria:
In each area described below, an evaluation will be made of the probability
of success of, and risks associated with, the RFP response:
1. System Design - A comparison will be made of the proposed clarifier
drive systems. Additional credit will be given for features of the
proposed design that offer enhanced compatibility with the existing
clarifier center column and minimal modification to any component of
the clarifier.
RFP NO. FMC734-26-01 Sobrante Water Treatment Plant Clarifiers Replacement
Page 10