10108 FM812 Leachate Connections

Bidding Requirements, Contract Forms and Conditions of the Contract
INVITATION FOR BIDS
Section 00020
1. OVERVIEW AND PROJECT INFORMATION
Following is a summary of information for this Project. Bidder is cautioned to refer to other
sections of the Project Manual, Drawings and Addenda (Bid Documents) for further details.
The City of Austin, hereafter called OWNER, is requesting Bids for furnishing all labor,
materials, equipment, supervision, and incidentals, and for performing all Work required for
the following:
Project: FM 812 Landfill Leachate Tank Connection
Located at: 10108 FM 812, Austin Texas 78719
CIP ID No.: 5698.017
Solicitation No.: CLMC1077
The Work of this Contract comprises the connection of two leachate storage tanks to the
City's sanitary sewer manhole located on the Owner's property. The existing City manhole is
near the intersection of FM 973 and Moore's Crossing roads in southeast Austin. Work also
includes the installation of a dual-contained high-density polyethylene (HDPE) above-ground
and below ground pipeline, pipe restraints and supports, below ground PVC pipe with a
connection to the city manhole, fittings, valves, sensors, meters, pumps, control
panels/cellular telemetry, connection and improvements to existing storage tanks,
underground road crossings and other appurtenances.
2. BID DOCUMENTS
Bid Documents are obtained through the City's Vendor Connection website, log on
https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitations.cfm. A
complete set of Bid Documents, including all sections of the Project Manual and Drawings,
are included in the attachments section of each solicitation.
All addenda and answers to Bidders' questions will also be posted in the attachments
section for each solicitation on the City's Vendor Connection website.
3. SUBMISSION OF BIDS
Bids must be submitted electronically via Austin Finance Online eResponse (see eResponse
Instructions).
Disclaimer: The result of the bid opening does not become final until all bids are verified,
and the bid tab is certified. The pencil bid tab and certified bid tab will be posted in Austin
Finance Online at the following link:
https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitations.cfm
ALL BIDS AND COMPLIANCE PLANS ARE DUE PRIOR TO (Austin time) 2:00 PM ON
October 22,2025.
BIDS WILL BE OPENED AT (Austin time) 3:00 PM ON October 22,2025.
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Bidding Requirements, Contract Forms and Conditions of the Contract
INVITATION FOR BIDS
Section 00020
ALL BIDS AND COMPLIANCE PLANS NOT RECEIVED PRIOR TO THE DATE AND TIME
SET FORTH ABOVE WILL NOT BE ACCEPTED FOR CONSIDERATION. The time of
record is the time received in Austin Finance Online.
4. VENDOR REGISTRATION AND NON-DISCRIMINATION
To create, edit, or submit an eResponse Bid, you must be logged in to your vendor account
as the primary contact. You are eligible to submit an eResponse Bid after creating a user
account and providing the business information of your organization. All CONTRACTORS
must be registered to do business with OWNER prior to the Contract Award. All
Subcontractors must be registered with the OWNER prior to execution of a contract. Prime
Contractors are responsible for ensuring that their Subcontractors are registered as vendors
with the City of Austin. Registration can be done through the OWNER's on-line Vendor
Registration system. Log onto and follow directions:
https://financeonline.austintexas.gov/afo/afo_content.cfm?s=17.
The City of Austin, in accordance with the provisions of Title VI of the Civil Rights Act of
1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies
all bidders that it will affirmatively ensure that any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded full and fair opportunity
to submit bids in response to this invitation and will not be discriminated against on the
grounds of race, color, or national origin in consideration for an award.
5. MBE/WBE PROCUREMENT PROGRAM
All City procurements are subject to the City's Minority-Owned and Women-Owned Business
Enterprise Procurement Program found at Chapter 2-9-A of the City Code, as amended. The
Program provides Minority-Owned and Women-Owned Business Enterprises (MBEs/WBEs) or
Disadvantaged Business Enterprises (DBEs) full opportunity to participate in all City
contracts. Goals for MBE/WBE or DBE participation are stated for each solicitation.
Information on achieving the goals or documenting good faith efforts to achieve the goals
are contained in the MBE/WBE Procurement Program Package or DBE Procurement Program
Package attached to the solicitation. When goals are established, Bidders are required to
complete and return the MBE/WBE or DBE Compliance Plan with their Bid. If a Compliance
Plan is not submitted prior to the date and time set forth in the solicitation, the Bid will not
be accepted for consideration. (See Section 00820 for MBE/WBE requirements on "no goal"
solicitations.)
6. BID GUARANTY
All Bids shall be accompanied by an acceptable Bid guaranty in an amount of not less than
five percent (5%) of the total Bid, as specified in Section 00100, Instructions to Bidders.
7. BONDS AND INSURANCE
Performance and payment bonds when required shall be executed on forms furnished by
OWNER. Each bond shall be issued in an amount of one hundred percent (100%) of the
Contract Amount by a solvent corporate surety company authorized to do business in the
State of Texas and shall meet any other requirements established by law or by OWNER
pursuant to applicable law.
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Bidding Requirements, Contract Forms and Conditions of the Contract
INVITATION FOR BIDS
Section 00020
Minimum insurance requirements are specified in Section 00810, Supplemental General
Conditions.
8. WAGE COMPLIANCE
Minimum wage rates have been established and are specified in Section 00830, Wage Rates
and Payroll Reporting.
9. CONTRACT TIME
Contract Time is of the essence and all Work shall be substantially completed within one
hundred and fifty (150) Calendar Days after date specified in the Notice to Proceed, in
accordance with the Bid Form, Section 00300.
Final completion shall be achieved within thirty (30) Calendar Days after substantial
completion.
Liquidated damages are eight hundred and fifty dollars ($850.00) per Calendar Day
for failure to substantially complete the work and five hundred dollars ($500.00) per
Calendar Day for failure to achieve final completion within thirty Calendar Days after
substantial completion, in accordance with the Bid Form, Section 00300.
10. OWNER'S RIGHTS
OWNER reserves the right to reject any or all Bids and to waive any minor informality in any
Bid or solicitation procedure (a minor informality is one that does not affect the
competitiveness of the Bid).
11. PRE-BID CONFERENCE
A mandatory Pre-Bid Conference will be held on October 8, 2025, at 9:00 am (Austin
time), at the Project Site with address at 10108 FM 812, Austin, Texas 78719.
Attendance is mandatory unless otherwise stated. Bidders must attend any mandatory
Pre-Bid Conference and are encouraged to attend any non-mandatory Pre-Bid Conference
to ensure their understanding of OWNER's bidding and contracting requirements,
particularly MBE/WBE or DBE Procurement Program requirements. If the Pre-Bid Conference
is mandatory the Bidder must arrive and sign-in within fifteen (15) minutes of the
scheduled start time of the meeting, otherwise the Bidder will not be allowed to submit a
Bid for the project.
11. SITE MEETING
A mandatory Site Meeting will take place on October 8, 2025, at 9:30 am (Austin
time) at the Project Site with address at 10108 FM 812, Austin, Texas 78719.
Attendance is mandatory unless otherwise stated. Bidders must attend any mandatory
Site Meeting and are encouraged to attend any non-mandatory site meetings to ensure
their understanding of OWNER's contracting requirements, particularly MBE/WBE or DBE
Procurement Program requirements. If the Site Meeting is mandatory the Bidder must
arrive and sign-in within fifteen (15) minutes of the scheduled start time of the meeting,
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Bidding Requirements, Contract Forms and Conditions of the Contract
INVITATION FOR BIDS
Section 00020
otherwise the Bidder will not be allowed to submit a Bid for the project.
13. ANTI-LOBBYING AND PROCUREMENT
On June 14, 2018, the Austin City Council adopted Ordinance No. 20180614-056 replacing
Chapter 2.7, Article 6 of the City Code relating to Anti-Lobbying and Procurement. The
policy defined in this Code applies to Solicitations for goods and/or services requiring City
Council approval under City Charter Article VII, Section 15 (Purchase Procedures). The City
requires Offerors submitting Offers on this Solicitation to certify that the Offeror has not in
any way directly or indirectly had communication restricted in the ordinance section 2-7-104
during the No-Lobbying Period as defined in the Ordinance. The text of the City Ordinance is
posted on the Internet at:
https://assets.austintexas.gov/purchase/downloads/New_ALO_Ordinance_No_20180614-
056.pdf
14. AUTHORIZED CONTACT PERSONS
The persons listed below may be contacted for information regarding the Invitation for Bid.
PROJECT MANAGER:
Christine Whitney, 512-974-6085,
email - christine.whitney@austintexas.gov
CAPITAL CONTRACTING CONTACT:
Ivan Quinones, phone 512-974-7207,
email - ivan.quinones@austintexas.gov.
SMALL & MINORITY BUSINESS RESOURCES:
Lisa Barney, 512-974-8046,
email - lisa.barney@austintexas.gov.
END
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Bidding Requirements, Contract Forms and Conditions of the Contract
INSTRUCTIONS TO BIDDERS
Section 00100
1. PREPARATION OF BID
1.1 Bid Documents. Each Bidder must prepare its Bid on forms furnished by OWNER or
as otherwise specified or permitted. Blank spaces for each item in Bid form must be filled.
Bidder must submit a price for each item in Bid. In case of conflict between unit prices and
extensions, unit prices shall govern. The Bid must be executed in the complete and correct
legal name of individual, partnership, firm, corporation or other legal entity constituting the
Bidder.
1.2 Vendor Registration. To create, edit, or submit an eResponse Bid, you must be
logged in to your vendor account as the primary contact. You are eligible to submit an
eResponse Bid after creating a user account and providing the business information of your
organization. All CONTRACTORS must be registered to do business with OWNER prior to
Contract Award. All Subcontractors must be registered with the OWNER prior to execution
of a contract. Prime Contractors are responsible for ensuring that their Subcontractors
are registered as vendors with the City of Austin. Registration can be done through the
OWNER's on-line Vendor Registration system. Log onto
https://financeonline.austintexas.gov/afo/afo_content.cfm?s=17 and follow the directions.
1.3 Pre-Bid Conference. Unless otherwise notified, Bidders must attend the Pre-Bid
Conference to ensure their understanding of OWNER's bidding and contracting
requirements, particularly MBE/WBE Procurement Program requirements.
1.4 Sales Tax Exemption. The Owner is a tax-exempt organization as defined by Chapter
11 of the Property Tax Code of Texas. Bid prices shall not include sales tax on materials,
supplies, or equipment that are incorporated into the real property interest of the OWNER
or are otherwise completely used and consumed in the performance of the Contract. OWNER
will furnish CONTRACTOR with a Sales Tax Exemption Certificate to be issued to Suppliers in
lieu of the tax.
1.5 Minimum Wages. Workers on Project shall be paid not less than wage rates, including
fringe benefits, as published by the Department of Labor (DOL) for Building Construction and
Heavy and Highway Trades "AS APPLICABLE" and/or the minimum wage required by City of
Austin Ordinance No. 20160324-015, whichever is higher. The Total Minimum Wage required
can be met using any combination of cash and non-cash qualified fringe benefits provided the
cash component meets or exceeds the minimum wage required.
1.6 Addenda. Bidder shall be knowledgeable of all Addenda issued and shall
acknowledge all Addenda in spaces provided on Bid form. Further information regarding the
Bid documents and the Project may be obtained from the Project Manager listed at the end
of Section 00020, Invitation for Bids.
1.7 Required Items. Bids must include all specified items in this section and be
submitted in accordance with paragraph No. 7 below. Any additional requirement to the bid
submittal is specified in Section 00820. Any corrections to a Bid shall be initialed by the
person signing the Bid.
1.8 Professional Services. Bidders must secure any required professional services
that are defined as professional services under the Professional Services Procurement Act,
Chapter 2254 of the Texas Government Code (for example: registered professional land
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Bidding Requirements, Contract Forms and Conditions of the Contract
surveyors and professional engineers) using the qualifications based selection process
prescribed by that chapter. (Note: It is a violation of State Law to solicit Bids for professional
services.)
1.9 Further Information. Prospective Bidders desiring further information or
interpretation of Project Manual or Drawings must make a written request for such information
to OWNER addressed to the Authorized Contact Person listed in Section 00020 no later than
seven (7) Working Days before Bid opening. Interpretation of Project Manual or Drawings
will be made by Addendum only and obtained through the City's Vendor Connection website.
Log on to:
https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitations.cfm.
Any verbal communications will not be binding on the OWNER.
1.10 Anti-Lobbying and Procurement. Article 6, Chapter 2-7, City Code, repealed and
replaced effective on June 25, 2018, prohibits lobbying activities or representations by Offerors
during the No Lobbying Period as defined in the Ordinance.
1.10.1. FINDINGS; PURPOSE.
(A) The council finds that persons who enter a competitive process for a city
contract voluntarily agree to abide by the terms of the competitive process,
including the provisions of this article.
(B) The council finds that it is in the City's interest:
(i) to provide the most fair, equitable, and competitive process
possible for selection among potential vendors in order to acquire the
best and most competitive goods and services; and
(ii) to further compliance with State law procurement requirements.
(C) The council intends that:
(i) each response is considered on the same basis as all others; and
(ii) respondents have equal access to information regarding a
solicitation, and the same opportunity to present information regarding
the solicitation for consideration by the City.
1.10.2. APPLICABILITY.
(A) This article applies to all solicitations except:
(i) City social service funding;
(ii) City cultural arts funding;
(iii) federal, state or City block grant funding;
(iv) the sale or rental of real property;
(v) interlocal contracts or agreements; and
(vi) solicitations specifically exempted from this article by council.
(B) Absent an affirmative determination by the council, the purchasing officer
has the discretion to apply this article to any other competitive process.
(C) City Code Section 1-1-99 (Offenses; General Penalty) does not apply to
this article.
1.10.3. DEFINITIONS.
In this article:
(A) AGENT means a person authorized by a respondent to act for or in place
of the respondent in order to communicate on behalf of that respondent.
Each of the following is presumed to be an agent:
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