Flooring Replacement – Multiple Branches

ST. LOUIS COUNTY LIBRARY DISTRICT
REQUEST FOR PROPOSALS
FLOORING REPLACEMENT - MULTIPLE BRANCHES
DATE ISSUED: July 10, 2026
The Board of Trustees of the St. Louis County Library District ("Library
District") is accepting proposals ("Proposal" or "Proposals") pursuant to this Request
for Proposals from qualified Proposers for Flooring Replacement Services (the
"Project") in select areas in the following branches: Grant's View, Jamestown Bluffs,
Lewis & Clark, Natural Bridge, Parkview, and Thornhill (collectively the "Library
District Locations").
Please visit each Library District Location to take measurements and
examine field conditions. Proposers are responsible for examination of all drawings,
specifications, schedules and instructions for the Project. Addresses and operating
hours of the various branches may be found on the Library's website at:
https://www.slcl.org/branches.
All Proposals are due no later than 2:00 P.M. C.D.T., on July 24, 2026.
Proposers shall complete the Proposal as required in this Request for Proposals
and deliver the completed Proposal by email only to Kelli Reeves, Manager, Facilities
at kreeves@slcl.org with a copy to Spring Gayley, Facilities Specialist at
sgaley@slcl.org. The email subject line should be "Request for Proposals - Flooring
Replacement Services for Multiple Branches".
To protect the integrity of the Proposal selection process, any questions
concerning this Request for Proposals, the Proposal process or Proposal specifications
shall be emailed only to Kelli Reeves, Manager, Facilities at kreeves@slcl.org with a
copy to Spring Galey, Facilities Specialist at sgaley@slcl.org in accordance with this
Request for Proposals.
It is anticipated that the Proposals will be considered by the Library District's
Board of Trustees at the August 17, 2026 meeting after consideration by the Selection
Committee and recommendation to the Director.
The Library District reserves the right to reject any and all Proposals and to
waive formalities in the best interests of the Library District.
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BACKGROUND
The Library District is a political subdivision of the State of Missouri. The
Board of Trustees ("Board of Trustees") of the Library District is a body corporate with
all the powers and rights of like or similar corporations serving more than 863,000
Library District residents. All management and control of the Library District is vested
in a Board of Trustees consisting of five Trustees appointed by the County Executive
of St. Louis County, Missouri. The Trustees serve staggered four-year terms.
The Board of Trustees appoints a qualified librarian who holds that office at the
Board of Trustees' pleasure as the chief executive and administrative officer
("Director") of the Library District.
The Board of Trustees has the power to purchase grounds, erect appropriate
buildings and improve existing buildings for the use of the Library District and its
branches out of funds available or through the issuance of bonds or otherwise.
This Request for Proposals is for the provision of new flooring and installation
services for the Project.
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GENERAL REQUIREMENTS
The Project is subject to all applicable laws of the State of Missouri governing
the Library District including but not limited to the following:
Missouri law prohibits all employers from employing aliens unlawfully present
in the United States to perform work within the State of Missouri, including the Project
and Proposers must comply with the provisions relating thereto in Section 285.530
RSMo, as amended.
All Proposers on Library District contracts for services in excess of $5,000 must
provide the Library District with documentation and a sworn affidavit, with respect to
employees working in connection with the contracted services, affirming enrollment in
a Federal Work Authorization Program ("FWAP"). The affidavit shall also provide
that the Proposer does not knowingly employ any person in connection with the
contracted services who is an unauthorized alien. Such affidavits must be provided
with the Proposal.
In the event that the contract for the services described in this Request for
Proposals is for $100,000 or more, and the successful Proposer employs ten (10) or
more employees, the contract shall include a written certification that the Proposer is
not currently engaged in and shall not, for the duration of the contract, engage in a
boycott of goods or services from the State of Israel; companies doing business in or
with Israel or authorized by, licensed by, or organized under the laws of the State of
Israel; or persons or entities doing business in the State of Israel.
State law also requires all employees working on the site of public works
projects to have received safety training, including the Project, pursuant to Section
292.675 RSMo, as amended.
Every transient employer must comply with Sections 285.230 through 285.234
RSMo, as amended, when applicable.
Pursuant to Sections 34.070 and 34.073 RSMo, the Library District prefers to
purchase those materials, products and supplies which are produced, manufactured,
compounded, made or grown, within the State of Missouri when they are found in
marketable quantities and are a quality suited to the purpose intended, and can be
secured without additional cost over out-of-state products. Quality and fitness of
articles will be considered in making purchases or letting contracts. Similarly, in letting
contracts for the performance of any job or services, the Library District prefers
Missouri firms, corporations or individuals, or firms, corporations or individuals which
maintain Missouri offices, when the quality of performance promised is equal and the
price quoted is the same or less.
The Project is subject to the requirements of the Missouri prevailing wage law,
Sections 290.210 through 290.340 RSMo. The applicable Annual Wage Order No. 33
for St. Louis County, Missouri is attached to this Request for Proposals as Attachment
"B". If the project is estimated at $75,000 or more, the successful Proposer shall pay
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not less than the prevailing hourly rate of wages, as set out in Attachment B, and shall
comply with all other prevailing wage law requirements.
In the event the project is estimated over $50,000, the successful Proposer shall
provide performance and labor and material payment bonds in the total amount of the
Project cost. The bonds shall be acceptable to the Library District. The surety shall be
authorized to do business and provide bonds in the State of Missouri and shall be
acceptable to the Library District.
In addition to the general requirements listed above, the successful Proposer
shall comply with all laws, ordinances, regulations, applicable zoning and building
requirements, and orders of federal, state, county, and local governing authorities
pertaining and applicable to each Library District Location, the successful Proposer
and/or the Library District.
Applicable insurance coverage must be provided by the successful Proposer
before any work can be started on the Project.
These general requirements, this Request for Proposals, the Proposal and the
specifications, drawings, schedules and instructions of the Project shall be incorporated
in the contract and/or purchase order signed by the parties should the Proposer be
awarded a contract under this Request for Proposals.
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SCOPE OF WORK
The following Scope of Work provides an overview of the terms and conditions
being sought by the Library District for the Project:
1. Provide all materials, labor, tools, and equipment to replace
carpet or LVT in select areas at multiple branches in accordance with the
attached document titled:
a. ATTACHMENT A
St. Louis County Library Flooring Updates
Lewis & Clark Branch
Natural Bridge Branch
Jamestown Bluffs Branch
Parkview Branch
Thornhill Branch
Grant's View Branch
2. Proposer is responsible for all field measurements and the
quality of the final fit of the install.
3. Selected proposer will be responsible for all permits and
coordination of inspections for the project.
4. Work shall be performed with standard care and in a
professional, workmanlike manner.
5. Library will remain open during construction. Proposer is
responsible for temporary barricades, etc. to secure area from staff and
patrons and to keep dust and debris from other library areas.
6. Library staff will be responsible for moving all furniture
required for the work. In some larger areas the bookshelves may be
removed in sections.
7. Proposer is responsible for providing labor to remove
existing flooring and base as noted in the drawings.
8. Proposer is responsible for hauling off and disposing of old
flooring.
9. Proposer is responsible for providing attic stock, as noted on
the drawings, at the end of installation.
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10. All work shall be coordinated with the Library's Manager of
Building Systems.
11. For purposes of the Proposal, assume normal Monday-Friday
work days. Work may begin as early as 6:00 a.m.
12. Library Branches are St. Louis County election sites. Special
considerations may apply on election days (August 4, 2026 and November
3, 2026). Coordinate with Manager of Building Systems.
(End Scope of Work)
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PROPOSAL FORM (1/2)
Company name and address
Representative Phone Number
Email
Signature Date
Commercial references including phone number
1.
2.
3.
Questions
1. How many years has your organization been in the commercial remodeling / floor
covering business under your present business name?
2. List projects managed within the last two years for libraries or similar facilities.
Include references for each.
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PROPOSAL FORM (2/2)
Total Cost per
Branch Location
Branch
Lewis and Clark $
Natural Bridge $
Jamestown Bluffs $
Parkview $
Thornhill $
Grant's View $
Project Total $
Required proposal information:
- References
- Management structure for this project
- Description of firm's quality management program
- Description of firm's safety program
- All-inclusive price for the project
- Proposed Schedule of Values
- Labor premium for any approved off-hours work
End of Proposal Form
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PROPOSAL REQUIREMENTS
1. The Proposal must be delivered and received not later than 2:00 P.M.
C.D.T. on July 24, 2026. No Proposal will be accepted after this time and any Proposal
arriving after this time will be returned unopened.
2. The Proposal must be emailed to:
Kelli Reeves, kreeves@slcl.org with a copy to Spring Galey sgaley@slcl.org
The email subject line shall read as follows:
"Request for Proposals - Flooring Replacement Services for Multiple
Branches".
3. Each Proposer shall submit their Proposal as an electronic PDF. Blank
pages and/or electronic PDF tabs may be used to delineate discrete sections. Each
Proposer shall submit one (1) complete copy of the Proposal and one (1) "public/press"
copy of the Proposal in which the individual or firm should redact any information
which it deems confidential or proprietary.
Notwithstanding the foregoing, the Library District must comply with the Missouri
Sunshine Law; therefore, all Proposals and other documentation submitted to the
Library District in response to this Request for Proposals (including fees) may be
subject to disclosure pursuant to Missouri law and/or Library District policy.
4. Any Proposer desiring an explanation or interpretation of this Request
for Proposals must request it in writing no later than 1:00 P.M. C.D.T. on July 15, 2026,
and such request shall be emailed only to Kelli Reeves, kreeves@slcl.org with a copy
to Spring Gayley, sgaley@slcl.org . Oral explanations or instructions given before the
award of the contract will not be binding. Any information given to a Proposer
concerning a solicitation will be furnished promptly to all other Proposers as an
amendment of this Request for Proposals, if that information is necessary in submitting
Proposals or if the lack of it would be prejudicial to any other prospective Proposers.
5. If this Request for Proposals is amended, then all terms and conditions,
which are not modified, remain unchanged. Proposers shall acknowledge receipt of
any amendments to this Request for Proposals by: (i) signing and returning the
amendment; and (ii) identifying the amendment number and date in the space provided
for this purpose. The Library District must receive the acknowledgement by the time
specified for receipt of the Proposal.
6. No Proposal shall be withdrawn for a period of 90 days subsequent to
the opening of the Proposal without prior written consent of the Library District.
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7. Each Proposal must include a COVER LETTER which must indicate
that the signer is authorized to bind the Proposer contractually and must identify the
title or position of the signer. The COVER LETTER shall also contain the following:
(i) The name of the Proposer, address, telephone number and email address;
(ii) A statement that (a) the Proposer is willing and able to provide the goods
and services required for a successful engagement; (b) the Proposer has read
and understands the Request for Proposals; (c) the Proposer has visited and
examined each Library District Location; and (d) the Proposal is made in
accordance with the Request for Proposals and is based upon the materials,
products, systems and equipment required by the Request for Proposals.
(iii) The name of the individual within the Proposer, who will be the primary
contact concerning this engagement;
(iv) Copies of all license(s) from applicable governing authority to do
business at each Library District Location and certificate of good standing for
the State of Missouri, as applicable;
(v) Documentation and sworn affidavit with respect to employees working
in connection with the Proposal, affirming enrollment in a Federal Work
Authorization Program.
(vi) The Proposer's qualifications to provide and implement the Project, and
its experience in the provision and installation of similar projects, including
such projects for public or governmental entities, within the last five years.
10. An unsigned submission shall be rejected.
11. The Library District is not liable for any cost incurred by the Proposer
prior to issuance of a legally executed contract by the Library District and/or purchase
order authorized by the Library District.
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