Flooring Projects for Fayette County Public Schools (RFQ 26-033-075)

Flooring Projects for Fayette County Public Schools
Request for Quotes No. 26-033-075
Georgia Procurement Registry Event No. PE-65615-NONST-2026-000000108
NOTICE TO VENDORS
Brief Description of NEED: Fayette County Public Schools is seeking firm pricing for
providing, delivering, and installing carpet squares and luxury vinyl tile at multiple locations
within the school district.
Service Location(s): Robert J Burch Elementary School, McIntosh High School, Peachtree
City Elementary School, and Sandy Creek High School.
Complete solicitation documents may be obtained at www.fcboe.org. FCPS is not
responsible for respondents and/or subcontractors not obtaining the information provided
through the full set of contract documents.
Responses must be submitted via email, mail/parcel delivery, or hand delivery to the Fayette
County Public Schools offices located at Facilities Services and directed to Jamie Marrero,
Purchasing Associate. Envelopes should be sealed and marked conspicuously on the front
with the solicitation name and number above.
SUBMISSION - BY HAND, MAIL OR COMMON COURIER
Fayette County Public Schools
ATTN: Jamie Marrero, Purchasing Department
Facilities Services
939 Goza Road, Fayetteville, Georgia 30215
SUBMISSION - BY EMAIL to: marrero.jamie@fcboe.org

Flooring Projects for Fayette County Public Schools (RFQ 26-033-075)
Objective
The Fayette County Public Schools Purchasing Department (hereinafter FCPS) invites you to
participate in a request for quote (RFQ). This RFQ will consist of providing, delivering, and
installing flooring (as specified within this solicitation) for multiple locations within the
school district. The most responsive and responsible respondent will provide installation
upon delivery of materials to each facility.
Responses Due
Responses to this request for quote are due no later than the date and time specified in the
timeline of events either physically or electronically to the FCPS Purchasing Department
located at Facilities Services, 939 Goza Road, Fayetteville, Georgia 30215. Quotes received
after the specified date and time will not be considered.
Vendors are instructed to carefully read all items, conditions, terms, specifications, and
attachments herein and referenced before completing their quote. Failure to comply with
any requirements of the RFQ may be a cause for rejection.
Section A: Instructions to Respondents
1. Solicitation Schedule
1.1.
RFQ Issued Friday, May 29, 2026
Mandatory Pre-bid Meeting 9:00AM (EST), Thursday, June 4, 2026
Questions Due Before 9:00 AM (ET), Monday, June 8, 2026
Responses Due Before 9:00 AM (ET), Wednesday, June 10, 2026
2. Respondent Registration
2.1. Respondents are encouraged to register with the issuing agent, Jamie
Marrero, by sending an email to marrero.jamie@fcboe.org after reviewing this
solicitation. Respondents who register will automatically receive an email
update with additional documents such as addenda and be notified of award
issuance, even if they choose not to submit a response.
3. Project Documents and Forms
3.1. Documents and forms required for submission as part of this RFQ can be
found on the FCPS Purchasing Department website. Failure to include
required submissions listed herein may result in a rejection of the response. A
list of required forms is contained herein and additional submissions may be
required per the specifications contained herein.
4. Response Delivery
4.1. Responses may be submitted electronically, by mail, or hand-delivered to
Facilities Services, 939 Goza Road, Fayetteville, Georgia 30215, Attention:
Purchasing Department.
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Flooring Projects for Fayette County Public Schools (RFQ 26-033-075)
4.2. Quote openings will occur at the date and time specified at the address
above.
4.2.1. No faxed or telephone responses will be accepted or considered.
4.3. Responses may be emailed to the issuing agent if meeting the following
guidelines:
4.3.1. Emailed responses must be in a consistent, clear, and readable format
and complete. (Adobe PDF format is preferred)
4.3.2. All response documents should be bound in one document. Multiple
separate documents may result in evaluation score reductions.
5. Attachments
5.1. Any specification listed with "Must Include Attachment" should include a
document within the response conforming to standards set forth.
5.2. All attachments must be marked and labeled using the following format:
Attachment #, Solicitation Reference, Respondent Name, Solicitation Title,
and Number.
6. Response Format Requirements
6.1. The solicitation document has been carefully organized. All sections,
specifications, requirements, and appendices are numbered; therefore
responses should be organized in the same manner referencing the
solicitation document when necessary.
6.2. All pages should be numbered and contain page headings or footers with the
respondent's name and the solicitation title and number.
6.3. Multiple Response from the Same Respondent
6.3.1. Respondents may submit more than one response when offering
multiple alternatives.
6.3.2. Responses must be separate and each should conform to all terms
and conditions within the solicitation.
6.3.3. Responses must be labeled separately to easily identify differing
responses from the same respondent.
Section B: Scope of Work and Specifications
7. Scope of Work
7.1. The purpose and intent of this Request for Quotation is to secure firm pricing
to provide, deliver, and install new flooring (carpet squares and luxury vinyl
tile) for multiple locations. Respondent will be responsible for demolition,
preparatory work, materials, labor, and installation of the new flooring and
rubber base cover. All tools, equipment, and personnel will be provided to
complete these projects listed within this solicitation. Respondent will be
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Flooring Projects for Fayette County Public Schools (RFQ 26-033-075)
responsible for the removal and disposal of all job related debris. School
system dumpsters and waste containers will NOT be used to dispose of such
debris. All projects must be completed to the satisfaction of Fayette County
Public Schools.
8. MANDATORY Pre-Bid Meeting
8.1. The mandatory pre-bid meeting will be held at Robert J Burch Elementary
School (330 Jenkins Road, Tyrone, Georgia 30290) on Thursday, June 10,
2026 at 9:00AM (EST). The meeting location, at the school, will be outside the
front entrance. Any contractor planning to bid on this project is required to
attend this meeting (and sign in) to qualify to submit a bid. The contact for
this project and site visit is Mike Satterfield, Director of Facilities Services.
9. Project Locations and Descriptions
9.1. Robert J Burch Elementary School (330 Jenkins Road, Tyrone, Georgia 30290)
9.1.1. Remove existing flooring and wall base from the front office admin
area and install new luxury vinyl tile with wall base.
9.1.2. Leave admin offices with existing carpet squares providing a transition
piece between the existing carpet and newly installed flooring.
9.2. Sandy Creek High School (360 Jenkins Road, Tyrone, Georgia 30290)
9.2.1. Remove existing flooring and wall base from the designated coaches
office and install new carpet squares and wall base.
9.3. Peachtree City Elementary School (201 Wisdom Road, Peachtree City, Georgia
30269)
9.3.1. Remove existing flooring and wall base from the schools bookkeepers
office and install new carpet squares and wall base.
9.4. McIntosh High School (201 Walt Banks Road, Peachtree City, Georgia 30269)
9.4.1. Remove existing flooring and wall base from the schools auditorium
and install new carpet squares and wall base.
10. Technical & Service Specifications
10.1. Carpet Tile (Product/Installation Specifications)
10.1.1. Mohawk Group BT592, Mohawk Group BT593 or Shaw Contract Tile
5T516
10.1.2. Color: As selected by the owner from the manufacturer's full range
(School administrator will make the final decisions on color selection).
10.1.3. Rubber Base: Base shall be set on 1/8" rubber base (minimum rubber
content 50%) 4 inches high as manufactured by Roppe Rubber
Company. Corners shall be pre-molded. Products by Burke Floor
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Flooring Projects for Fayette County Public Schools (RFQ 26-033-075)
Company, Johnson Rubber Co., and All-Steel meeting the
requirements of these specifications are acceptable.
10.1.4. Required Submittals
10.1.4.1. Product Data: Include manufacturer's written data on physical
characteristics, durability, and fade resistance.
10.1.4.2. Include installation recommendations
10.1.4.3. Shop Drawings are not available
10.1.5. Informational Submittals
10.1.5.1. Required Certificates: The carpet manufacturer shall submit a
letter on company letterhead and signed by an officer of the
company, outlining the following guarantees:
10.1.5.2. The carpet manufacturer shall unconditionally guarantee that
the carpet he proposes to furnish shall meet or exceed these
specifications.
10.1.5.3. Carpet manufacturer must certify by register and roll numbers
that carpet shipped for this project complies with all
requirements of the Specifications subject to normal
manufacturing tolerances.
10.1.5.4. All carpeting shall meet or exceed the requirements of ASTM
E-84 and flame and smoke requirements as specified
10.1.6. Maintenance Material Submittals
10.1.6.1. Furnish extra materials, from the same product run, that match
product installed and that are packaged with protective
covering for storage and identified with labels describing
contents.
10.1.6.2. Carpet Tile: Full-size units equal to 5% of the amount installed
for each type indicated, but not less than 10 square yards.
10.1.7. Installation: Must be performed per the manufacturer's specifications
and must be provided with bid submission.
10.1.8. General Preparation: Comply with CRI 104, Section 6.2, "Site
Conditions; Floor Preparation," and with carpet tile manufacturer's
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Flooring Projects for Fayette County Public Schools (RFQ 26-033-075)
written installation instructions for preparing substrates indicated to
receive carpet tile installation.
10.1.8.1. Broom and vacuum clean substrates to be covered
immediately before installing carpet tile.
10.1.8.2. Cleaning: The Contractor shall be responsible for the
preparation of all sub-floors.
10.1.8.3. Proceed with installation only after unsatisfactory conditions
have been corrected.
10.1.9. Examination: Examine substrates, areas, and conditions, with the
installer present, for compliance with requirements for maximum
moisture content, alkalinity range, installation tolerances, and other
conditions affecting carpet tile performance. Examine all carpet tiles
for type, color, pattern, and potential defects.
10.1.9.1. Concrete Subfloors: Verify that concrete slabs comply with
ASTM F 710 and the following:
10.1.9.1.1. Slab substrates are dry and free of curing compounds,
sealers, hardeners, and other materials that may
interfere with adhesive bonds. Determine adhesion and
dryness characteristics by performing bond and
moisture tests.
10.1.9.1.2. Subfloor finishes comply with requirements specified in
Division 3 Section "Cast-in-Place Concrete" for slabs
receiving carpet tile.
10.1.9.1.3. Subfloors are free of cracks, ridges, depressions, scale,
and foreign deposits.
10.1.9.2. Cleaning and Testing:
10.1.9.2.1. All surfaces shall receive a thorough sweeping with a
wire brush to remove all dusty, chalky, or flaky concrete.
Follow sweeping with thorough vacuum cleaning. All
subfloor surfaces shall be thoroughly cleaned of all
foreign matter which could impair the adhesion of the
flooring material.
10.1.9.2.2. Alkalinity: The subfloor shall be tested for alkalinity in
accordance with ASTM F 710-05. Subfloors with a Ph
reading of 9 or greater shall be neutralized with either an
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Flooring Projects for Fayette County Public Schools (RFQ 26-033-075)
acetic or muriatic acid solution followed by thorough
rinsing with water.
10.1.9.2.3. Relative Humidity (RH) Testing: Testing for an internal
relative humidity of concrete slabs must be conducted
in accordance with the latest edition of ASTM F-2170,
not to exceed 75% relative humidity.
10.1.9.2.4. Moisture Vapor Emission Rate (MVER) Testing: The floor
shall be completely dry prior to adhesive and carpet
installation. Surface moisture shall not exceed the
adhesive manufacturer's recommendations. As a
minimum, moisture shall not exceed 3 lbs. / 1000 s.f. / 24
hours as measured by means of a calcium chloride test
in accordance with the latest edition of ASTM F 1869.
10.1.9.3. Proceed with installation only after unsatisfactory conditions
have been corrected.
10.1.10. Installation
10.1.10.1. General: Comply with CRI 104, Section 14, "Carpet Modules," and
with carpet tile manufacturer's written installation instructions.
10.1.10.2. Installation Method: Glue down; install every tile with
full-spread, releasable, pressure-sensitive adhesive.
10.1.10.3. Maintain dye lot integrity. Do not mix dye lots in the same area.
10.1.10.4. Cut and fit carpet tile to butt tightly to vertical surfaces,
permanent fixtures, and built-in furniture including cabinets,
pipes, outlets, edgings, thresholds, and nosings. Bind or seal cut
edges as recommended by the carpet tile manufacturer.
10.1.10.5. Extend carpet tile into toe spaces, door reveals, closets,
open-bottomed obstructions, removable flanges, alcoves, and
similar openings.
10.1.10.6. Maintain reference markers, holes, and openings that are in
place or marked for future cutting by repeating on finish
flooring as marked on the subfloor. Use a non-permanent,
non-staining marking device.
10.1.10.7. Install patterns parallel to walls and borders.
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Flooring Projects for Fayette County Public Schools (RFQ 26-033-075)
10.1.10.8. Stagger joints of carpet tiles so carpet tile grid is offset from
access flooring panel grid. Do not fill seams of access flooring
panels with carpet adhesive; keep seams free of adhesive.
10.1.10.9. Installation of Rubber Products:
10.1.10.9.1. Install rubber and vinyl products in all areas indicated.
10.1.10.9.2. Center base work between walls. Except as required in
irregularly shaped spaces, no base segment shall be less
than 12 the standard length. Install pre-molded corners
at all outside corners. A wrapped base shall not be
acceptable.
10.1.10.9.3. Transition strips shall be full length for opening under 12'
in width. If the length of the edge to receive the strip
exceeds 12', strips shall be spaced to provide equal
lengths.
10.1.10.9.4. Base and strips shall be embedded in adhesives in
quantity and in such a manner as to prevent movement.
Epoxy adhesives shall be used at first 3 feet inside and 2
feet on each side of exterior door openings, water
coolers, and any other areas that are susceptible to
water ponding.
10.1.10.10. Cleaning and Protection (After Install)
10.1.10.10.1. Perform the following operations immediately after
installing carpet tile:
10.1.10.10.1.1. Remove excess adhesive, seam sealer, and other
surface blemishes using a cleaner recommended
by the carpet tile manufacturer.
10.1.10.10.1.2. Remove yarns that protrude from the carpet tile
surface.
10.1.10.10.1.3. Vacuum carpet tile using a commercial machine
with a face-beater element.
10.1.10.10.1.4. Protect installed carpet tile to comply with CRI
104, Section 16, "Protecting Indoor Installations."
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Flooring Projects for Fayette County Public Schools (RFQ 26-033-075)
10.1.10.10.1.5. Use protection methods indicated or
recommended in writing by the carpet tile
manufacturer.
10.1.10.11. Quality Assurance
10.1.10.11.1. Fire-Test-Response Ratings: Where indicated, provide
carpet tile identical to those of assemblies tested for
fire response according to NFPA 253 by a qualified
testing agency.
10.1.10.12. Delivery, Storage, and Handling
10.1.10.12.1. Comply with CRI 104.
10.1.10.13. Warranty
10.1.10.13.1. Special Warranty for Carpet Tiles: Manufacturer agrees
to repair or replace components of carpet tile
installation that fail in materials or workmanship within
the specified warranty period.
10.1.10.13.2. Warranty does not include deterioration or failure of
carpet tile due to unusual traffic, failure of substrate,
vandalism, or abuse.
10.1.10.13.3. Warranty Period:
10.1.10.13.3.1. Carpet Manufacturer's Standard Warranty for
Wear: Lifetime Limited Warranty from date of
Substantial Completion.
10.1.10.13.3.2. Yarn Manufacturer's Color Fastness Warranty:
10.1.10.13.4. Light: Lifetime Limited Warranty from date of
Substantial Completion.
10.1.10.13.5. Atmospheric: 10 years from the date of Substantial
Completion.
10.1.10.13.6. Edge Ravel and Delamination: 10 years from the date of
Substantial Completion.
10.1.10.13.7. Stain Warranty: 10 years from the date of Substantial
Completion.
10.1.10.13.8. Static: Lifetime of Carpet.
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Flooring Projects for Fayette County Public Schools (RFQ 26-033-075)
10.2. Luxury Vinyl Tile (Product/Installation Specifications)
10.2.1. Reference Document(s)/Product Information
10.2.1.1. patcraft Timber Grove II Juniper- V2 00559
10.2.2. Rubber Base
10.2.2.1. The base shall be set on 1/8" rubber base (minimum rubber
content 50%) 4" high as manufactured by Roppe Rubber
Company. Corners shall be pre-molded. Products by Burke
Floor Company, Johnson Rubber Co., and All-Steel meeting the
requirements of these specifications are acceptable.
10.2.3. Vinyl Transitions
10.2.3.1. Products shall be manufactured by Burke Flooring Company,
Johnson Rubber Company, Mercer Products Company, or
Roppe Rubber Company. Specifications are based on Mercer.
10.2.3.2. Adhesives for rubber base and luxury vinyl tile shall be
furnished by the manufacturer for use with the specific
product.
10.2.3.3. Field Conditions
10.2.4. A temperature of not less than 70 degrees Fahrenheit and not more
than 90 degrees Fahrenheit shall be maintained in the building day
and night while the tiles are being installed and for a period of at least
twenty-four (24) hours before installation and forty-eight (48) hours
after installation. Thereafter, maintain a minimum temperature of 55
degrees Fahrenheit. Materials shall be stored under installation
conditions at least 24 hours prior to installation.
10.2.5. Preparation
10.2.5.1. Cleaning and Testing
10.2.5.2. The Contractor shall be responsible for the preparation of all
sub-floors.
10.2.5.3. All surfaces shall receive a thorough sweeping with a wire brush
to remove all dusty, chalky, or flaky concrete. Follow sweeping
with thorough vacuum cleaning. All sub-floor surfaces shall be
thoroughly cleaned of all foreign matter which could impair the
adhesion of the flooring material.
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