FLOODPLAIN AND INSPECTION SERVICES SOFTWARE
| Agency: | City of Fort Pierce |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 6, 2025 |
| Due Date: | Nov 26, 2025 |
| Solicitation No: | 2026-007 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
2026-007
|
| Bid Title: |
FLOODPLAIN AND INSPECTION SERVICES SOFTWARE
|
| Category: | Bid |
| Status: | Open |
|
Attachment Preview
DELIVER TO:
City of Fort Pierce, Purchasing Division
Room 101
100 North U.S. #1
Fort Pierce, FL 34950
MAIL TO:
City of Fort Pierce Purchasing Division,
Room 101
P.O. Box 1480
Fort Pierce, FL 34954-1480
Bid Writer: Gelencia Carter, 772-467- 3102
Pre-Qualification Conference Time & Date:
N/A
Pre-Qualification Conference Location:
N/A
Bid Due Date & Time:
10:00 AM, WEDNESDAY,
NOVEMBER 26, 2025
Bidder Name:
--------------------------------------------------------------
Mailing Address:
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---------------------------------------------------------------
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City, State, Zip Code:
CITY OF FORT PIERCE
REQUEST FOR PROPOSALS
and
PROPOSER ACKNOWLEDGMENT
RFP NO: 2026-007
RFP Title: FLOODPLAIN AND INSPECTION
SERVICES SOFTWARE
RFP Opening Location:
City of Ft. Pierce Purchasing Division
Room 101
100 North U.S. #1, 1st Floor
Ft. Pierce, Florida 34950
If you need any reasonable accommodation for any type of
disability in order to participate in this procurement, please
contact this division as soon as possible.
I hereby certify that this bid is made without prior
understanding, agreement, or connection with any
corporation, firm, or person submitting a bid for the same
materials, supplies or equipment, and is in all respects fair
and without collusion or fraud. I agree to abide by all
conditions of this bid and certify that I am authorized to
sign this bid for the bidder.
X
______
_____
Authorized Signature (Manual)
Typed or Printed Name:
Type of Entity (Select one):
Corporation
Partnership
Proprietorship
________
________
________
Title:
Incorporated in the State of:
Year:
Delivery in
days, ARO
Phone Number:
Payment Terms: Net 30 Days
Fax Number:
FEIN or SS Number:
E-Mail Address:
Local Business: ___Y ___N MWBE: ___Y ___N
Bid Security is attached, when required, in the amount If returning as a "No Bid" state reason:
of $ _________________________________________
F.O.B. DESTINATION
THIS PAGE MUST BE COMPLETED AND RETURNED WITH YOUR BID
RFP No. 2026-007
Table of Contents
SECTION I – GENERAL CONDITIONS, INSTRUCTIONS, AND INFORMATION FOR BIDDERS 1
1
GENERAL INFORMATION
1
2
DELAYS
1
3
EXECUTION OF BIDS
1
4
NO BIDS
1
5
BID OPENING
1
6
TAXES
2
7
DISCOUNTS
2
8
MISTAKES
2
9
INVOICING AND PAYMENT
2
10
DELIVERY
2
11
NO ADDITIONAL TERMS AND CONDITIONS
3
12
INTERPRETATION
3
13
ADDENDUMS
3
14
DISPUTES
3
15
CONFLICT OF INTEREST
4
16
LEGAL REQUIREMENTS
4
17
DRUG FREE WORKPLACE (DFW)
4
18
MINORITY/WOMEN OWNED BUSINESS ENTERPISES (MWBE)
4
19
PUBLIC ENTITY CRIMES
4
20
AWARD
4
21
EEO STATEMENT
4
22
TIE BREAKERS
5
23
CONTRACTUAL AGREEMENT AND / OR PURCHASE ORDER
5
24
GOVERNMENTAL RESTRICTION
4
25
PATENTS AND ROYALTIES
6
26
ADVERTISING
6
27
ASSIGNMENT
6
28
COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH
6
29
FACILITIES
6
30
REPRESENTATION
6
31
DISQUALIFICATION OF BIDDER
6
32
ADJUSTMENTS / CHANGES / DEVIATIONS
6
33
INSURANCE
7
34
PUBLIC RECORDS
7
35
BID PREPARATION COSTS
7
36
COOPERATIVE PURCHASING
7
37
CANCELLATION / REJECTION OF BIDS
7
38
REGISTRATION WITH FLORIDA DEPARTMENT OF STATE
7
39
RESERVED RIGHTS
7
40
APPLICABLE LAWS
8
41
PROFESSIONAL STANDARDS
9
42
PROHIBITION AGAINST CONTINGENT FEES
9
43
REQUEST FOR ADDITIONAL INFORMATION
9
44
ACCURACY OF BIDS
9
SECTION II – REQUIRED LIMITS OF INSURANCE
10
SECTION III – INSTRUCTIONS TO PROPOSERS
15
1
PROPOSAL OPENING
11
Table of Contents
i
RFP No. 2026-007
2
SUBMISSION OF PROPOSALS
11
3
PROPOSAL TIMELINE
12
4
INQUIRIES / QUESTIONS
15
5
SUBMITTAL REQUIREMENTS
15
6
BID PRICING AND SCHEDULE
16
7
TERMS OF CONTRACT
16
8
LICENSING
16
9
ADMINISTRATIVE REVIEW (PASS / FAIL) AND EVALUATION CRITERIA
16
10
REJECTION CRITERIA
17
11
TIME EXTENSION AND CONTINUATION OF WORK
17
12
CERTIFICATE OF USE
17
13
BUSINESS TAX RECEIPT
18
14
PROOF OF INSURANCE
18
15
W-9 TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION FORM
18
16
ADDENDUM
18
17
REFERENCE CHECK FORM
18
18
ADDITIONAL RESERVED RIGHTS
19
19
CONTRACTOR’S AUTHORIZED SIGNATURE
20
SECTION IV – STATEMENT OF WORK
21
1
INTRODUCTION AND PURPOSE
21
2
SCOPE OF SERVICES
22
3
ONBOARDING, TRAINING, AND SUPPORT
22
4
DATE OWNERSHIP AND POST-TERMINATION ACCESS
23
5
LICENSING, REGISTRATION AND LEGA, L, COMPLIANCE (FLORIDA)
23
6
EVALUATION METHOD
23
7
EVALUATION CRITERIA
24
8
REJECTION CRITERIA
24
SECTION V – INSTRUCTIONS FOR PREPARING PROPOSALS
25
1
GENERAL INFORMATION
25
2
RULES FOR PROPOSAL
25
3
SUBMISSION REQUIREMENTS/FORMAT
25
SECTION V – REQUIRED FORMS
28
SUMMARY OF REQUIRED FORMS
29
CERTIFICATION REGARDING DEBAREMENT, SUSPENSION INELIGIBILITY
30
DRUG-FREE WORKPLACE
31
PUBLIC CRIMES ENTITY
32
E-VERIFY
36
AFFIDAVIT FOR LARBOR SERVICES
37
W-9
38
CHECKLIST
39
Table of Contents
ii
RFP No. 2026-007
SECTION I
GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR BIDDERS
1. GENERAL INFORMATION
These documents constitute the complete set of specification requirements and bid forms. All
bid sheets and attachments must be executed and submitted in a sealed envelope. DO NOT
INCLUDE MORE THAN ONE BID PER ENVELOPE (CLEARLY MARK BID AS “ORIGINAL”
AND REQUESTED NUMBER OF COPIES AS “COPY” ON EACH SET ENCLOSED). The
face to the envelope shall contain Bidder’s name, return address, the date and time of bid
opening, the bid number and title. Bids not submitted on the enclosed Bid Form shall be
rejected. By submitting a bid, the Bidder agrees to be subject to all terms and conditions
specified herein. No exceptions to the terms and conditions shall be allowed. Bidders shall
submit two (2) complete sets (one [1] original and one [1] electronic copy (PDF) on a Flash
Drive) of their bid complete with all supporting documentation. SUBMITTAL OF A BID IN
RESPONSE TO THIS INVITATION TO BID CONSTITUTES AN OFFER BY THE BIDDER.
Bids/Proposals, which do not comply with the requirements, may be rejected at the option of
the City.
2. DELAYS
The City, at its sole discretion, may delay the scheduled due dates indicated above if it is to the
advantage of the City to do so. The City will notify bidders of all changes in scheduled due
dates by written addendum.
3. EXECUTION OF BIDS
Bid must contain a manual signature, in ink, of an authorized representative who has the
legal ability to bind the Bidder in contractual obligations in the space provided on Page
1 of Bidder/Proposer Acknowledgment and on the Bid Response Form. FAILURE TO
PROPERLY SIGN THE BID SHALL INVALIDATE SAME, AND IT SHALL NOT BE
CONSIDERED FOR AN AWARD. Bids must be typed or legibly printed in ink. All corrections
made by Bidder to any part of the bid document must be initialed in ink. The original bid
conditions and specifications cannot be changed or altered in any way. Altered bids will not be
considered. Clarification of bids submitted shall be in letter form, signed by bidders and attached
to the bid.
4. NO BIDS
If not submitting a bid, respond by returning only the Bidder acknowledgment form, marking it
“No Bid,” and give the reason in the space provided.
5. BID OPENING
Shall be public, at the address, date, and time specified on the bidder Acknowledgment form.
The bid time must be and shall be scrupulously observed. Under no circumstances shall bids
delivered after the time specified be considered; such bids will be returned unopened. The City
will not be responsible for late deliveries or delayed mail. The time/date stamp clock located in
the Purchasing Division shall serve as the official authority to determine lateness of any bid. It
is the Bidders’ sole responsibility to assure that his/her bid is complete and delivered at the
proper time and place of the bid opening. Bids, which for any reason are not so delivered, will
not be considered. Offers by facsimile, telegram, or telephone are not acceptable. A bid may
General Conditions
1
RFP No. 2026-007
NOT be altered by the Bidder after opening of the bids. Bid tabulations will be furnished on the
web site: https://www.cityoffortpierce.com/957/Bid-Tabulations
6. TAXES
The City is exempt from Federal Excise and State Sales Taxes on direct purchases of tangible
personal property. The City exemption number is on the face of the Purchase Order. If
requested, the Purchasing Director will provide an exemption certificate to the awarded Bidder.
Vendors or contractors doing business with the City shall not be exempt from paying sales tax
to their suppliers for materials to fulfill contractual obligations with the City Tax Exemption
Number in securing such materials. This exemption does not apply to purchases of tangible
personal property in the performance of contracts for the City.
7. DISCOUNTS
Cash discounts for prompt payment shall not be considered in determining the lowest net cost
for bid evaluation purposes.
8. MISTAKES
a. Bidders are expected to examine the specifications, delivery schedule, bid prices,
extensions and all instructions pertaining to supplies and services. FAILURE TO DO SO
WILL BE AT BIDDER’S RISK. In the event of extension error(s), the unit price will prevail,
and the Bidder’s total offer will be corrected accordingly.
b. Written amounts shall take precedence over numerical amounts. In the event of addition
error(s), the unit price and extension thereof will prevail, and Bidder’s total offer will be
corrected accordingly. Bids having erasures or corrections must be initialed in ink by the
Bidder.
9. INVOICING AND PAYMENT
Payment for any and all invoice(s) that may arise as a result of a contract or purchase order
issued pursuant to this bid specification shall minimally meet the following conditions to be
considered as a valid payment request:
a. A timely submission of a properly certified invoice(s), in strict accordance with the price(s)
and delivery elements as stipulated in the contract or purchase order document, and to be
submitted to the Finance Department at the address as stipulated on the Purchase Order.
b. All invoices submitted shall consist of an original and one (1) copy; clearly reference the
subject contract or purchase order number; provide a sufficient salient description to identify
goods or service for which payment is requested; contain date of delivery; bid number,
original or legible copy of signed delivery receipt including both a manual signature and
printed name of a designated City employee or authorized agent; be clearly marked as
“partial”, “complete”, or “final” invoice. The City will accept partial deliveries unless otherwise
specified into contract or purchase order document.
c. The invoice shall contain the Bidder’s Federal Employer Identification Number (F.E.I.N.).
10. DELIVERY
Unless actual date is specified (or if specified delivery cannot be met), show number of days
required to make delivery after receipt of purchase order or contract in space provided. Delivery
time may be a basis for making of award. Delivery shall be during the normal working hours of
General Conditions
2
RFP No. 2026-007
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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