Flex Patch Leveling and Sealing with Spray Injection Pre-coated Stone

REQUEST FOR BID (RFB)
FOR
Flex Patch Leveling and
Sealing with Spray
Injection Pre-coated Stone
BID #2026-13PC
Issued by:
Portage County
Purchasing Department
Bids must be submitted
No later than 2:00 PM 03/31/2026 to:
Portage County Purchasing
1462 Strongs Ave
Stevens Point WI 54481
LATE BIDS WILL BE REJECTED
There will be a public opening for this Bid
1462 Strongs Ave
Stevens Point WI 54481
For further information regarding this
RFB contact PaYeng Baldemor
At (715) 346-1333
Email: baldemop@co.portage.wi.gov
Issued: 03/10/2026

PORTAGE COUNTY BID #2026-13PC
WISCONSIN PAGE 2 OF 13
TABLE OF CONTENTS
SECTION SUBJECT PAGE #
1. GENERAL INFORMATION AND SCOPE .......................................................................................... 3
2. CONTRACT TERM ................................................................................................................................... 3
3. QUESTIONS ............................................................................................................................................... 3
4. METHOD OF BID ..................................................................................................................................... 4
5. Bid Submission ........................................................................................................................................ 4
6. BID RESPONSE REQUIREMENTS ..................................................................................................... 4
7. METHOD OF AWARD ............................................................................................................................ 4
8. BIDDER/CONTRACTOR QUALIFICATIONS .................................................................................. 4
9. SPECIFICATIONS..................................................................................................................................... 5
10. SUBCONTRACTING OR THIRD PARTY PAYMENTS .................................................................. 6
11. FIRM PRICES ............................................................................................................................................ 7
12. INVOICING REQUIREMENTS ............................................................................................................. 7
13. CONTRACT CANCELLATION .............................................................................................................. 7
ATTACHMENT A-SIGNATURE AND AUTHORITY AFFIDAVIT FORM
14. APPEALS PROCESS ................................................................................................................................ 7
ATTACHMENT B- REFERENCES SHEET
ATTACHMENT C- BID OFFER FORM
ATTACHMENT D- STANDARD TERMS AND CONDITIONS
ATTACHMENT E- 2026 FLEX PATCH MAP

PORTAGE COUNTY BID #2026-13PC
WISCONSIN PAGE 3 OF 13
1. GENERAL INFORMATION AND SCOPE
The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests
bids to establish a contract to provide minor Flex Patching Leveling and sealing to various county roads in
Portage County.
The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these
bid documents. Conditions of bid that include the word "must" or "shall," describe a mandatory
requirement. All specifications are defined as mandatory minimum requirements unless otherwise
stated. If no bidder is able to comply with a given specification or condition of bid, purchasing reserves
the right to delete that specification or condition of bid. Failure to meet specification requirements shall
disqualify your bid. Vendors may not submit their own contract document as a substitute for these
terms and conditions.
Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents
become your contract terms and conditions.
Definitions:The following definitions are used throughout the RFB documents:
Bidder/Vendor means a company or individual submitting a bid response to this RFB
Contractor means bidder awarded the contract
County means the County of Portage Wisconsin
Purchasing means the County of Portage Purchasing Department
RFB means Request for Bid
State means the State of Wisconsin
VendorNet means the State of Wisconsin's electronic purchasing information system
2. CONTRACT TERM
Date of award through completion of all projects listed on bid offer form Attachment C.
* Project 1 due July 1st, 2026
* Project 2 through 5 due September 1st, 2026
3. QUESTIONS
If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency
in this RFB they shall notify the Procurement Director named below of such error and request a
modification or clarification.
Any communications or questions regarding the specifications, or special conditions of bid should be
written and submitted to Purchasing as soon as possible, but no later than 2PM on 3/19/2026.
Purchasing will respond to questions if necessary by issuing an official addendum, posted on VendorNet
and on the Portage County Website. Bidders are responsible for checking these websites for any
addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.
http://vendornet.state.wi.gov
http://www.co.portage.wi.gov/
Any correspondence or questions submitted must include the bid number
Submit questions in writing via email to:
PaYeng Baldemor, Procurement Specialist, e-mail: baldemop@co.portage.wi.gov
Phone: 715-346-1333

PORTAGE COUNTY BID #2026-13PC
WISCONSIN PAGE 4 OF 13
4. METHOD OF BID
Bidder must submit a price for each location and a total price as designated. All prices must be quoted
in U.S. Dollars. Bidder must bid on the enclosed Bid Offer Form.
5. Bid Submission
Bidders must submit an original and one copy including all required materials for acceptance of their bid
by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be
rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for
purposes of this RFB. Also refer to the Bid Response Requirements.
Faxed and e-mailed bids are not accepted. Bids must be mailed or delivered to:
Portage County Purchasing Department
1462 Strongs Ave
Stevens Point WI 54481
All bids are to be packaged, sealed, and show the following information on the outside of the package:
-Vendor's Name and Address
-Request for Bid Title
-Request for Bid Number
-Bid Due Date
6. BID RESPONSE REQUIREMENTS
In order for your bid to be considered, the following information must be provided by the due date and
time listed on the bid cover page. Include:
6.1 Addendum Cover (Signature) Page(s), if applicable to this bid request
6.2 Signature and Authority Affidavit Form, Attachment A
6.3 References Sheet, Attachment B
6.4 Bid Offer Form, Attachment C
6.5 Bidder's warranty statement
The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in
the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid
or by a person who has been authorized in writing to act as agent for the person responsible for the
decision on prices and services. Failure to provide these forms/information with your bid submittal may
disqualify your bid. The County encourages all bidders to print their submission double-sided to save
paper
7. METHOD OF AWARD
The County intends to Award on the basis of the lowest total price listed on line number 6 of attachment
C from a responsive, responsible bidder who meets specifications. Timeliness of delivery may be
considered when making this award. The County intends to award to one bidder.
8. BIDDER/CONTRACTOR QUALIFICATIONS
To be eligible for a contract award, you must be qualified and able to provide the following:
8.1 Bidder must supply references of three firms to which similar service have been provided during
the past five years to a comparable-sized institution or company. If contacted, all of those
references must verify that a high level of satisfaction was provided. Use Attachment B to list
references.

PORTAGE COUNTY BID #2026-13PC
WISCONSIN PAGE 5 OF 13
8.2 Bidder must be in the business of asphalt maintenance for the past five years.
8.3 Bidder must provide a statement of their Warranty Policy on any service they provide.
8.4 Awarded contractor must provide Purchasing a Certificate of Insurance and maintain the minimum
limits specified for the term of the contract. All policies must be issued with a 30-day cancellation
notice, by an insurance company licensed to do business in the State of Wisconsin, with a
minimum AM Best rating of A1, and signed by an authorized agent.
Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees
engaged in the work.
Maintain commercial liability, bodily injury and property damage insurance against any claim(s)
which might occur in carrying out this agreement/contract. Minimum coverage shall be one
million dollars ($1,000,000) liability for bodily injury and property damage including products
liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and
hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million
dollars ($1,000,000) per occurrence combined single limit for automobile liability and property
damage.
9. SPECIFICATIONS
The following specifications are minimum acceptable requirements. Any attachments, documents, price
lists, etc. to support your bid, must include the bid number.
Bid specifications may not be revised without an official written addendum issued by Purchasing.
9.1 All work and materials must meet or exceed all applicable industry standards, federal regulations,
A.S.T.M. standards, local codes and ordinances, and the State of Wisconsin's Department of
Transportation Standard Specifications for Highway and Structures Construction.
9.2 Prior to any work, the Contractor must conduct a comprehensive examination of the existing
conditions and pavement. We have estimated the amount of these unsound areas and listed totals
for each location in Attachment C.
9.3 Weather- No application may be performed or applied during inclement weather. Weather may
include but is not limited to rain, snow, sleet, hail, thunderstorms, or any conditions that could
compromise safety or product performance.
9.4 The Contractor shall notify the County at least 3 working days prior to starting the work.
9.5 Material to be used shall be a sealant fortified with polyester fibers, applied per manufacture's
specifications. Cover aggregate shall be Fracture Class A stone with 100% passing a 3/8 slieve,95-
100% passing a 14 sieve and be pre-coated with 1% 120-150 asphalt cement. Limestone or pea
stone will not be permitted. Contractors may bid a sealant combo that meets or exceeds these
specifications with approval from the County.
9.6 Send a complete list of all materials you propose to use for this project. If you are using material
that differs from Specification 9.5, you may use the addendum process to determine if that
product meets Portage County Standards. This material list will be included in the addendum for
formal review and approval.

PORTAGE COUNTY BID #2026-13PC
WISCONSIN PAGE 6 OF 13
9.7 Application of surface and cracks to be treated shall be cleaned with approved cleaning
equipment. Areas for repair shall be free of all foreign material, vegetation, and moisture. Routing
may or may not be required.
9.8 Surface and/or cracks shall be sealed with a polyester fiber flex-patch sealant. Upon application of
the sealant through the wand, the sealant must be hand squeegeed to insure proper coverage.
Sealant shall be applied to both fill cracks as needed and provide coverage for surface usage on
cupped cracked depressions (transverse cross cracks) and minor alligator areas. Squeegee range
from 24 inches to 48 inches wide will be required pending severity of depressed area on cupped
crack depressions.
9.9 An asphalt cement pre-coated, heated cover aggregate material shall be pneumatically sprayed
over the surface of the sealant while still hot to insure stone penetration in the rubber. Traffic shall
not be allowed on the material until it is cured, or it has blotted to prevent tracking.
9.10 Crack cleaning equipment shall consist of an air compressor capable of delivering a minimum of
250 cfm and capable of emitting air through the nozzle within the range of 70 to 150 p.s.i. The
compressor's air shall be free of moisture.
9.11 A heat lance shall be used which can dry and clean out the crack. Temperature at discharge shall
be a minimum of 2,200 F and a discharge velocity of 3,000 ft/sec.
9.12 The kettle used for heating the sealant must be an oil jacketed double boiler type melting unit,
which is equipped with both agitating and recirculation systems. It must have separate
temperature thermometers for both the oil bath and melting vat to ensure proper temperature for
the sealant. It must be equipped with a pump to pressure fill cracks with a wand applicator. Pour
pots and mastic melters are not permitted. Squeegee size is to be 24 to 48 inches wide required
for cupped crack depressions.
9.13 Spray Patch Truck: The spray injection equipment must be a self-contained unit and have a heated
hopper capacity of 5 cubic yards minimum.
9.14 Traffic Control - All county road locations will require proper traffic control applications provided
by the contractor, including required signage and flaggers per the WI Manual on Uniform Traffic
Control Devices.
9.15 All work shall be completed by September 1, 2026. CR T from Hwy 10 to Elkins Road is required to
be completed by July 1,2026.
9.16 Individual Location Specifications, if the contractor determines more patches or work is needed in
these locations, please indicate that on the bid offer form.
10. SUBCONTRACTING OR THIRD PARTY PAYMENTS
All subcontracting shall be pre-approved by the County. Subcontractors must abide by all terms and
conditions of the contract. The prime contractor shall be responsible for all subcontractor(s) work and
payment. The County will not pay any subcontractor or third parties directly.

PORTAGE COUNTY BID #2026-13PC
WISCONSIN PAGE 7 OF 13
11. FIRM PRICES
Prices must remain firm for the entirety of the project after bid opening. Prices established may be
lowered due to general market conditions.
12. INVOICING REQUIREMENTS
The County's terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it
also must verify that all invoiced charges are correct as per this contract. Only properly submitted
invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices
be clear and complete in conformity with the instructions below.
All invoices must be itemized showing:
Vendor Name
Date & Location of Pickup
Quantity and Type of Materials Picked up with Contract Pricing
Weight Slip
13. CONTRACT CANCELLATION
This Contract may be terminated by either party under the following conditions:
13.1 The County may terminate the contract at any time at its sole discretion by delivering 10 days
written notice to the Contractor.
13.2 If at any time the Contractor's performance threatens the health and/or safety of the County or
the public, the County has the right to cancel and terminate the Contract without notice.
13.3 If the Contractor fails to maintain and keep in force the insurance as required, the County has the
right to cancel and terminate the Contract without notice.
14. APPEALS PROCESS
Notices of intent to protest and protests must be made in writing. Protestors should make their protests
as specific as possible and should identify Wisconsin Statutes or Portage County Ordinance provisions
that are alleged to have been violated.
The written notice of intent to protest the intent to award a contract must be filed with Chris Schultz,
Procurement Director, Portage County Wisconsin, 1462 Strongs Ave, Stevens Point, WI 54481, and
received in his office no later than five (5) working days after the notice of intent to award is issued.
The written protest must be received in his office no later than ten (10) working days after the notice of
intent to award is issued.
The decision of the Procurement Director may be appealed to the Corporation Counsel Office within (5)
working days of issuance. The appeal must allege a violation of a Wisconsin Statute or a Portage County
Ordinance provision.

PORTAGE COUNTY BID #2026-13PC
WISCONSIN PAGE 8 OF 13
ATTACHMENT A
SIGNATURE AND AUTHORITY AFFIDAVIT FORM
BIDDING COMPANY NAME: _________________________________________________________
FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)
_________________________________ ___________________________________
Address: __________________________________________________________________________
City ____________________________ State ________ Zip + 4 _______________________
Number of years in Business _______
Name the person to contact for questions concerning this bid.
Name __________________________ Title ______________________________
Phone ( ) ______________________ Toll Free Phone ( ) __________________________
Fax ( ) ______________________ Email Address ______________________________
In signing this bid, we also certify that we have not, either directly or indirectly, entered into any agreement or
participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt
has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been
independently arrived at without collusion with any other bidder, competitor or potential competitor; that this
bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the
above statement is accurate under penalty of perjury.
The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having
read completely the specifications, hereby proposes to perform everything required and to provide and furnish
labor, materials, equipment, tools and all other services and supplies necessary to produce in a complete and
workmanlike manner all of the materials or products described in the specifications relating to this Bid.
I further certify that I have carefully examined the bid documents and all terms herein, and site where the
work is to be done and have no agreement to prevent the completion of said work.
______________________________________________ ___________________________
Signature Title
_______________________________________________ ___________________________
Name (type or print) Date
This firm herby acknowledges receipt / review of the following addendum(s) (If any)
Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

PORTAGE COUNTY BID #2026-13PC
WISCONSIN PAGE 9 OF 13
ATTACHMENT B
REFERENCES
Vendor: _______________________________________________________________________
Provide company name, address, contact person, telephone number, and appropriate information on the
product(s) and/or service(s) provided to customers similar to those requested in this solicitation document.
Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this
work shall be listed on a separate page.
Company Name: _________________________________________________________________________
Address (include Zip + 4) ____________________________________________________________________
Contact Person: ____________________________________ Phone No. __________________________
E-Mail Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name: _________________________________________________________________________
Address (include Zip + 4) ____________________________________________________________________
Contact Person: ____________________________________ Phone No. __________________________
E-Mail Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name: _________________________________________________________________________
Address (include Zip + 4) ____________________________________________________________________
Contact Person: ____________________________________ Phone No. __________________________
E-Mail Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name: _________________________________________________________________________
Address (include Zip + 4) ____________________________________________________________________
Contact Person: ____________________________________ Phone No. __________________________
E-Mail Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________

PORTAGE COUNTY BID #2026-13PC
WISCONSIN PAGE 10 OF 13
ATTACHMENT C BID OFFER FORM
Vendor:______________________________________________________________
Line Total Location Cost for Work Estimate cost for
# Location Description Listed additional cracks found
CR T from Hwy 10 to Elkins Road
**1 estimate of 95 cracks at 22 feet long
to seal
CR O from Wood County line to CR P
***2 estimate of 105 cracks at 22 feet long
to seal
CR Z from CR A to Waupaca County
***3 line estimate of 60 cracks at 22 feet
long to seal
CR WW from CR F to 86th St. estimate
***4
of 225 cracks at 22 feet long to seal
CR E from CR HH to CR C estimate of
***5
32 cracks at 22 feet long to seal
Total Costs for All
6
Locations and Work
** This specific road would need to be finished by July 1st, 2026 for chipseal application.
***These specific roads will need to be finished by September 1st, 2026.
All county road locations will need proper traffic control applications provided by the contractor, including
required signage and flaggers.
Product literature is included? Yes_____ No______
Warranty information is included? Yes_____ No______
An original and one copy of all required forms are included in the submittal? Yes_____ No______
Portage County is exempt Federal Excise and Wisconsin Sales Taxes, 77.54(9a). WI Stats.
Portage County's CES number is ES 43251.