Fleet Vehicle Replacement and Acquisition RFP

Agency:	New Britain Housing Authority
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 811111 - General Automotive Repair
Posted Date:	Mar 11, 2026
Due Date:	Apr 6, 2026
Solicitation No:	Request for Proposal - Solicitation No. 2026-03-VEH
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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HOUSING AUTHORITY OF THE CITY OF NEW BRITAIN

Request for Proposals

Fleet Vehicle Replacement and Acquisition

Solicitation Number:

Issue Date:

Submission Due Date:

Time:

Submission Place:

Questions Submissions due Date:

Time:

2026-03-VEH

March 10, 2026

April 06, 2026

3:30 p.m., Local Time

New Britain Housing Authority

16 Armistice St.

New Britain, CT 06053

March 20, 2026

3:00 PM

Direct General Inquiries To:

John Hamilton, Executive Director

jhamilton@nbhact.org

March 20, 2026, NO LATER THAN 3:00 PM

All Answers and Addendums to the Solicitation will be

posted on NBHA’s website: www.nbhact.org

NBHA must receive sealed submittals of the RFP and a fee proposal. Submit one (1) unbound original, two

(2) bound copies. Deliver to the address above. No electronic submittals will be accepted. Use this page as

your Cover Page for your submission.

Date Submitted: _______________________

Company Name

Address

City, State, Zip Code

Contact Person / Email

Phone/Fax Number

Housing Authority of the City of New Britain - John T. Hamilton, Executive Director

I. INTRODUCTION AND AGENCY OVERVIEW

The New Britain Housing Authority (NBHA) is a public housing agency established under the

laws of the State of Connecticut to provide safe, decent, and affordable housing to low- and

moderate-income families, seniors, and persons with disabilities.

NBHA owns and manages public housing developments and administers rental assistance

programs funded by the U.S. Department of Housing and Urban Development (HUD). NBHA

operates maintenance, inspection, and administrative services requiring reliable transportation.

To ensure operational efficiency, safety, and cost effectiveness, NBHA is seeking proposals from

qualified vehicle dealerships and authorized vendors to furnish and deliver new replacement

vehicles.

II. SOLICITATION PURPOSE

NBHA is issuing this Request for Proposals (RFP) to procure up to ten (10) new/late model

vehicles to replace aging fleet vehicles and expand operational capacity.

Vehicles must be new, unused, current or used recent model vehicles, comparable to the

Authority’s existing fleet and suitable for maintenance, inspection, and administrative functions.

NBHA may award:

 One contract for all vehicles; or

 Multiple contracts by vehicle category, if determined to be in the best interest of the

Authority.

III. VEHICLES TO BE PROCURED

NBHA intends to procure vehicles comparable to the following replacement fleet:

Existing fleet vehicles identified for replacement include:

 Chevrolet Astro (Service or cargo Van Equivalent)

 Ford Econoline (Full-Size Van Equivalent)

 Chevrolet Silverado 2500 (Heavy Duty Pickup Equivalent)

 Ford F-250 Pickup Trucks (Multiple Units)

 Ford F-350 Pickup Truck

In addition, NBHA intends to purchase:

 Two (2) small SUVs

 One (1) standard passenger car

Total anticipated purchase: Up to 10 vehicles

NBHA reserves the right to adjust quantities based on pricing and operational needs.

IV. VEHICLE SPECIFICATION REQUIREMENTS

Vehicles proposed must meet or exceed the following general specifications:

A. General Requirements

All vehicles must be:

 New and unused

 Current model year or previous model year if new inventory

 Designed for commercial or fleet use

 Fully assembled and ready for service

 Delivered with no more than 3000 miles

Vehicles shall include:

 Automatic transmission

 Power steering and brakes

 Air conditioning

 Backup camera

 Safety equipment compliant with federal standards

 Standard manufacturer warranty

B. Heavy Duty Pickup Trucks (Approx. 5–7 Units)

Examples of acceptable vehicles:

 Ford F-250 or F-350

 Chevrolet Silverado 2500 or 3500

 GMC Sierra 2500 or equivalent

Preferred requirements:

 V8 or equivalent heavy-duty engine

 Automatic transmission

 4x2 or 4x4 acceptable

 Crew or extended cab

 Long or standard bed

 Tow package preferred

 Lift gate Preferred

 Blue or White preferred

 Aluminum Bed

 Bed cover

C. Service/Cargo Van (Approx. 1 Unit)

Examples:

 Ford Transit

 Chevrolet Express

 GMC Savana

Minimum requirements:

 Full-size cargo configuration

 Rear cargo access

 Automatic transmission

D. Small SUVs (2 Units)

Examples:

 Jeep Laredo

 Toyota RAV4

 Honda CR-V

Minimum requirements:

 Four-door configuration

 Automatic transmission

 Seating for five

 Fuel efficient

E. Passenger Sedan (1 Unit)

Examples:

 Toyota Camry

 Honda Accord

 Chevrolet Malibu

 Ford Fusion or equivalent

Minimum requirements:

 Four doors

 Automatic transmission

 Standard trim level

V. DELIVERY REQUIREMENTS

Vehicles shall be delivered to:

New Britain Housing Authority

16 Armistice Street

New Britain, CT

Delivery timeframe:

 Preferred delivery within 90 days

 Vendor must provide estimated delivery schedule

Vehicles must be delivered:

 Fully serviced

 Registered and titled (if included)

 With manuals and warranty documentation

If vehicles are picked up by NBHA same requirements apply.

VI. WARRANTY AND SERVICE

Vendor shall provide:

 Manufacturer’s standard warranty

 Description of warranty coverage

 Service facility within reasonable distance of New Britain, CT

Vendor shall identify:

 Service location

 Warranty procedures

VII. TRADE-IN OR DISPOSAL (OPTIONAL)

NBHA may elect to:

 Trade-in existing vehicles; or

 Dispose of vehicles separately

Vendors may submit optional trade-in values.

NBHA makes no guarantee that trade-ins will be utilized.

VIII. PROPOSAL SUBMISSION REQUIREMENTS

Proposals must include:

A. Company Information

 Company name and address

 Authorized dealer certification

 Contact person

B. Vehicle Proposal

For each vehicle category include:

 Make

 Model

 Year

 Specifications

 Warranty

Include manufacturer literature if available.

C. Pricing

Provide:

Price per vehicle

Total cost

Prices must include:

 Delivery

 Preparation

 Fees

 Equipment

D. Delivery Timeline

Estimated delivery timeframe.

E. References

Provide at least two fleet or commercial references if applicable.

IX. EVALUATION CRITERIA

Proposals will be evaluated based on:

Criteria

Weight

Vehicle specifications and suitability 30%

Cost

40%

Delivery timeframe

15%

Warranty and service availability 10%

Vendor experience

NBHA reserves the right to negotiate pricing.

X. PROCUREMENT REQUIREMENTS

This procurement is conducted in accordance with:

 NBHA Procurement Policy

 HUD Procurement Regulations

 Federal and State requirements

Vendors must not be debarred from federal contracting.

XI. TERMS AND CONDITIONS

NBHA reserves the right to:

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Fleet Vehicle Replacement and Acquisition RFP

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