Fleet Vehicle Maintenance & Repair Services RFP
| Agency: | New Britain Housing Authority |
|---|---|
| State: | Connecticut |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 12, 2026 |
| Due Date: | Mar 26, 2026 |
| Solicitation No: | Request for Proposal - Solicitation No. 2026-03-VEH-FR |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Request for Proposal - Solicitation No. 2026-03-VEH-FR
Proposal Due: March 26, 2026, at 3:30 p.m. est.
Fleet Vehicle Maintenance & Repair Services RFP
Attachment Preview
HOUSING AUTHORITY OF THE CITY OF NEW BRITAIN
Request for Proposals
Fleet Vehicle Maintenance and Repair Services
Solicitation Number:
Issue Date:
Submission Due Date:
Time:
Submission Place:
Questions Submissions due Date:
Time:
2026-03-VEH
March 10, 2026
March 26, 2026
3:30 p.m., Local Time
New Britain Housing Authority
16 Armistice St.
New Britain, CT 06053
March 20, 2026
3:00 PM
Direct General Inquiries To:
John Hamilton, Executive Director
jhamilton@nbhact.org
March 20, 2026, NO LATER THAN 3:00 PM
All Answers and Addendums to the Solicitation will
be posted on NBHA’s website: www.nbhact.org
NBHA must receive sealed submittals of the RFP and a fee proposal. Submit one (2) unbound
original,. No electronic submittals will be accepted. Use this page as your Cover Page for your
submission.
Date Submitted: _______________________
Company Name
Address
City, State, Zip Code
Contact Person / Email
Phone/Fax Number
Housing Authority of the City of New Britain - John T. Hamilton, Executive Director
NEW BRITAIN HOUSING AUTHORITY
REQUEST FOR PROPOSALS (RFP)
Vehicle Fleet Maintenance and Repair Services
RFP No.: -2026-03-FR
Issue Date: March 10, 2026
New Britain Housing Authority
16 Armistice Street
New Britain, CT 06053
SECTION 1
INTRODUCTION
The New Britain Housing Authority (NBHA) is seeking proposals from qualified automotive
service providers to perform vehicle fleet maintenance, repair, and related services for the
Authority’s fleet vehicles.
The NBHA fleet consists primarily of:
• Heavy duty pickup trucks (Ford F-250 / F-350 class)
• Cargo/service vans
• SUVs Small/large
• Passenger sedans
Vehicles are used for maintenance operations, inspections, administrative functions, and property
management activities across NBHA developments.
NBHA intends to establish a service contract with one or more qualified repair vendors to
provide routine maintenance and repair services.
SECTION 2
PROCUREMENT SCHEDULE
Event
Date
RFP Issued
March 10, 2026
Questions Due
March 20, 2026
Proposal Submission Deadline March 26, 2026
Evaluation of Proposals
March 30, 2026
Contract Award (anticipated) TBD
Questions must be submitted in writing to:
Executive Office
New Britain Housing Authority
Email: jhamilton@nbhact.org or ygadson@nbhact.org
Responses to questions may be issued through written addenda posted to the RFP notice.
SECTION 3
PROPOSAL SUBMISSION
Sealed proposals must be submitted to:
New Britain Housing Authority
Attn: Executive Office
16 Armistice Street
New Britain, CT 06053
Proposals must be received no later than:
March 26, 2026, at 3 pm
Late submissions may not be accepted.
SECTION 4
SCOPE OF SERVICES
The selected contractor(s) shall provide routine maintenance and mechanical repair services for
NBHA fleet vehicles.
Services may include, but are not limited to:
Preventative Maintenance
• Oil changes (standard and synthetic)
• Tire rotation
• Tire balancing
• Tire replacement
• Wheel alignment
• Brake inspection and repair
• Filter replacement
Mechanical Repairs
• Engine diagnostics and repair
• Transmission service and repair
• Cooling system repairs
• Power steering repairs
• Fuel system service
• Exhaust system repair
• Suspension and steering repair
Electrical and System Repairs
• Battery replacement
• Starter and alternator repair
• Electrical diagnostics
• Lighting systems
• Air conditioning system repair
Additional Fleet Services
• Cooling system flush
• Transmission flush
• Fuel injector cleaning
• Preventative maintenance inspections
• Seasonal preparation services
SECTION 5
SERVICE REQUIREMENTS
Contractors must:
• Notify NBHA and receive approval prior to performing major repairs
• Provide written estimates when requested
• Use quality parts meeting manufacturer specifications
• Maintain service records for each vehicle serviced
Emergency repair services may occasionally be required.
SECTION 6
CONTRACT TERM
The contract shall be for:
One (1) year
with the option for NBHA to renew for:
Two (2) additional one-year terms at the Authority’s discretion.
NBHA may award contracts to multiple vendors if determined to be in the best interest of the
Authority.
SECTION 7
MINIMUM QUALIFICATIONS
Proposing vendors must:
• Be properly licensed to perform automotive repair services
• Maintain a commercial repair facility
• Have certified automotive technicians (ASE or equivalent preferred)
• Have experience servicing fleet vehicles
• Maintain adequate insurance coverage
SECTION 8
PROPOSAL CONTENT
Proposals must include:
Company Information
• Company name
• Business address
• Contact person
• Years in business
Experience
Provide information on experience performing fleet maintenance services.
Include references from at least three clients.
Facility Information
Provide the location of the repair facility and distance from NBHA offices.
Pricing
Provide pricing for the services listed in the Fleet Repair Pricing Sheet (Attachment A).
Include:
• Hourly labor rate
• Diagnostic fee (if applicable)
• Standard service pricing
SECTION 9
BID PROTEST
Disagreements over the award of an NBHA contract may occasionally arise between the
Authority and an offeror.
Bid protests must be submitted in writing to the NBHA Executive Director within ten (10) days
of contract award.
The protest must include:
• Name and contact information of the protestor
• Solicitation number and project title
• Detailed statement of the basis for the protest
• Supporting documentation
NBHA will review the protest and issue a written determination.
SECTION 10
EVALUATION AND AWARD
Proposals will be evaluated based on:
Criteria
Weight
Price
40%
Vendor experience
25%
Service location and response time 20%
Technical capability
15%
NBHA reserves the right to:
• Reject any or all proposals
• Waive minor informalities
• Award contracts to one or multiple vendors
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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