Fleet- Scag Equipment Diagnostic and Repair Services

CITY OF COLUMBUS
DIVISION OF FLEET MANAGEMENT
SPECIFICATIONS
TORO EQUIPMENT DIAGNOSTIC AND REPAIR SERVICES
INDEFINITE QUANTITY AGREEMENT (IQA)
1.0 PURPOSE
The City of Columbus, Division of Fleet Management, is soliciting bids from quali(cid:976)ied contractors to
provide diagnostic, maintenance, and repair services for Toro equipment on an as-needed basis
under an Inde(cid:976)inite Quantity Agreement (IQA).
The intent of this agreement is to establish a source of supply for repairs necessary to maintain Toro
equipment utilized by various City departments.
The estimated aggregate expenditures under this agreement shall not exceed Fifty Thousand
Dollars ($50,000.00) during the term of the contract. The City does not guarantee any minimum
quantity of work.
2.0 SCOPE OF WORK
The Contractor shall furnish all labor, supervision, equipment, tools, diagnostic equipment,
transportation, and incidental materials necessary to inspect, diagnose, repair, and test Toro
equipment.
Services may include, but are not limited to:
Engine diagnostics and repair
Hydraulic system diagnostics and repair
Electrical system diagnostics and repair
Fuel system diagnostics and repair
Cooling system repair
Steering and suspension repair
Brake system repair
Drive train and transmission repair
Preventive maintenance
Replacement of failed or worn components
General mechanical repairs
Operational testing following completion of repairs

The City reserves the right to request additional repair services related to Toro equipment that are
within the Contractor's capabilities.
3.0 CONTRACTOR QUALIFICATIONS
The Contractor shall:
Have demonstrated experience servicing Toro commercial equipment.
Employ technicians quali(cid:976)ied to diagnose and repair Toro equipment.
Maintain access to current Toro Original Equipment Manufacturer (OEM) service
information.
Possess OEM-speci(cid:976)ic diagnostic software, electronic diagnostic equipment, specialty tools,
and programming equipment necessary to accurately diagnose and repair Toro equipment.
Perform repairs in accordance with Toro manufacturer speci(cid:976)ications.
4.0 PARTS
Unless otherwise authorized by the Division of Fleet Management, all replacement parts shall be
new Original Equipment Manufacturer (OEM) parts or OEM-approved replacement parts.
The Contractor shall not install used, rebuilt, remanufactured, or aftermarket components without
prior written approval from the City.
5.0 ESTIMATES AND AUTHORIZATION
Prior to beginning any repair, the Contractor shall provide the Division of Fleet Management with a
written estimate identifying:
Equipment identi(cid:976)ication
Cause of failure
Recommended repairs
Estimated labor hours
Parts required
Total estimated cost
No repair work shall commence until the Contractor has received authorization from the Division of
Fleet Management.
A valid City of Columbus Purchase Order (PO) number must be issued prior to the
performance of any work.
Repairs performed without an authorized Purchase Order are performed at the Contractor's risk
and may not be eligible for payment.

6.0 INVOICING
Invoices shall include, at a minimum:
Purchase Order number
Invoice number
Equipment identi(cid:976)ication
Description of work performed
Labor hours
Itemized parts
Total charges
Invoices shall be submitted electronically to:
(cid:976)leetinvoices@columbus.gov
7.0 PAYMENT
Payment shall be made in accordance with the City's standard payment terms of Net Thirty (30)
Days following receipt and approval of a properly submitted invoice.
8.0 PERFORMANCE REQUIREMENTS
The Contractor shall:
Perform all work in a professional and workmanlike manner.
Notify the City immediately upon discovery of any additional repairs not included in the
approved estimate.
Obtain written approval before performing any additional work.
Maintain a clean and safe work environment.
Comply with all applicable federal, state, and local laws, regulations, and safety
requirements.
The City reserves the right to inspect all completed repairs and reject any work not meeting
manufacturer speci(cid:976)ications or accepted industry standards.
9.0 TERM OF AGREEMENT
This agreement shall be an Inde(cid:976)inite Quantity Agreement for Toro equipment repair services. Work
shall be performed only as requested by the Division of Fleet Management through the issuance of
authorized Purchase Orders.
The City makes no guarantee regarding the amount of work to be assigned under this agreement.