Fleet- Scag Equipment Diagnostic and Repair Services

Agency:	City of Columbus
State:	Ohio
Type of Government:	State & Local
NAICS Category:	811111 - General Automotive Repair 811219 - Other Electronic and Precision Equipment Repair and Maintenance 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Aug 5, 2026
Due Date:	Aug 13, 2026
Solicitation No:	RFQ033334
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Basic Information
Solicitation #	RFQ033334
Solicitation Type	IFB
Document Title	Fleet- Scag Equipment Diagnostic and Repair Services
Requesting Department	Fleet Management
Expiry Date Time (ET)	8/13/2026, 1:00:00 PM
Delivery Date	8/31/2026
Delivery Name	Fleet Management
Delivery Address	4211 Groves RdColumbus, OH 43232 USA
Attachment	Yes

Bidding Guidance
Item	Description	Required
Workers compensation	Workers compensation	No
General liability insurance	General liability insurance	No
Electronic Q&A	Electronic Q&A	No

RFQ Lines
Line Number	Line Type	Procurement Category	Item Number	Product Name	Quantity	Purch Unit	Currency
1	Category	Mower parts or accessories		Scag Repairs	50000	EA	USD
2	Category	Mower parts or accessories		Labor	1	EA	USD
3	Category	Mower parts or accessories		Parts Discount/Markup	1	EA	USD
4	Category	Mower parts or accessories		Miscellaneous Charges	1	EA	USD

Attachment Preview

CITY OF COLUMBUS

DIVISION OF FLEET MANAGEMENT

SPECIFICATIONS

SCAG EQUIPMENT DIAGNOSTIC AND REPAIR SERVICES

INDEFINITE QUANTITY AGREEMENT (IQA)

1.0 PURPOSE

The City of Columbus, Division of Fleet Management, is soliciting bids from quali ied contractors to

provide diagnostic, maintenance, and repair services for Scag equipment on an as-needed basis

under an Inde inite Quantity Agreement (IQA).

The intent of this agreement is to establish a source of supply for repairs necessary to maintain Scag

equipment utilized by various City departments.

The estimated aggregate expenditure under this agreement shall not exceed Fifty Thousand

Dollars ($50,000.00) during the term of the contract. The City does not guarantee any minimum

quantity of work.

2.0 SCOPE OF WORK

The Contractor shall furnish all labor, supervision, equipment, tools, diagnostic equipment,

transportation, and incidental materials necessary to inspect, diagnose, repair, and test Scag

equipment.

Services may include, but are not limited to:

 Engine diagnostics and repair

 Gasoline engine repair

 Propane (LP) fuel system diagnostics and repair

 Electrical system diagnostics and repair

 Fuel system diagnostics and repair

 Cooling system repair (where applicable)

 Hydrostatic drive and transmission diagnostics and repair

 Hydraulic system diagnostics and repair

 Steering and brake system repair

 Deck, spindle, blade drive, and PTO repairs

 Preventive maintenance

 Replacement of worn or failed components

 General mechanical repairs

 Operational testing following completion of repairs

The City reserves the right to request additional repair services related to Scag equipment that are

within the Contractor’s capabilities.

3.0 CONTRACTOR QUALIFICATIONS

The Contractor shall:

 Have demonstrated experience servicing Scag commercial mowing equipment.

 Employ technicians quali ied to diagnose and repair Scag equipment.

 Be fully equipped to diagnose and repair both gasoline-powered and propane-powered

(LP) Scag mowers.

 Maintain access to current Scag Original Equipment Manufacturer (OEM) service

information.

 Possess OEM-speci ic diagnostic software, specialty tools, and equipment required to

accurately diagnose and repair Scag equipment and its associated engines and fuel systems.

 Perform repairs in accordance with manufacturer speci ications.

4.0 PARTS

Unless otherwise authorized by the Division of Fleet Management, all replacement parts shall be

new Original Equipment Manufacturer (OEM) parts or OEM-approved replacement parts.

The Contractor shall not install used, rebuilt, remanufactured, or aftermarket components without

prior written approval from the City.

5.0 ESTIMATES AND AUTHORIZATION

Prior to beginning any repair, the Contractor shall provide the Division of Fleet Management with a

written estimate identifying:

 Equipment identi ication

 Cause of failure

 Recommended repairs

 Estimated labor hours

 Parts required

 Total estimated cost

No repair work shall commence until the Contractor has received authorization from the Division of

Fleet Management.

A valid City of Columbus Purchase Order (PO) number must be issued prior to the

performance of any work.

Repairs performed without an authorized Purchase Order are performed at the Contractor’s risk

and may not be eligible for payment.

6.0 INVOICING

Invoices shall include, at a minimum:

 Purchase Order number

 Invoice number

 Equipment identi ication

 Description of work performed

 Labor hours

 Itemized parts

 Total charges

Invoices shall be submitted electronically to:

leetinvoices@columbus.gov

7.0 PAYMENT

Payment shall be made in accordance with the City’s standard payment terms of Net Thirty (30)

Days following receipt and approval of a properly submitted invoice.

8.0 PERFORMANCE REQUIREMENTS

The Contractor shall:

 Perform all work in a professional and workmanlike manner.

 Notify the City immediately upon discovery of any additional repairs not included in the

approved estimate.

 Obtain written approval before performing any additional work.

 Maintain a clean and safe work environment.

 Comply with all applicable federal, state, and local laws, regulations, and safety

requirements.

The City reserves the right to inspect all completed repairs and reject any work not meeting

manufacturer speci ications or accepted industry standards.

9.0 TERM OF AGREEMENT

This agreement shall be an Inde inite Quantity Agreement for Scag equipment repair services. Work

shall be performed only as requested by the Division of Fleet Management through the issuance of

authorized Purchase Orders.

The City makes no guarantee regarding the amount of work to be assigned under this agreement.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Fleet- Scag Equipment Diagnostic and Repair Services

Description

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