Fleet John Deere AG and Turf Equipment Services

SCOPE OF SERVICE (SOS) FOR JOHN DEERE AG AND TURF EQUIPMENT REPAIRS
RFQ TITLE: John Deere Agricultural and Turf Equipment Repairs, Maintenance, and Related
Services
SOLICITATION TYPE: Request for Quote (RFQ)
ISSUING DEPARTMENT: City of Columbus, Division of Fleet Management
1.0 OVERVIEW
The City of Columbus, Division of Fleet Management, is solici(cid:415)ng quotes from qualified vendors
for comprehensive repair and maintenance services for its fleet of John Deere Agricultural and
Turf Equipment. The selected vendor must be an authorized John Deere service provider. The
resul(cid:415)ng agreement will be an Indefinite Quan(cid:415)ty Agreement (IQA) under which services will be
requested on an as-needed basis. Individual Purchase Orders (POs) will be issued for each
specific repair job. The total spending under this agreement will not exceed Fi(cid:332)y Thousand
Dollars ($50,000.00).
2.0 SCOPE OF WORK
The selected vendor shall provide all necessary labor, parts, materials, tools, and exper(cid:415)se to
perform high-quality repairs and maintenance on a variety of John Deere equipment. Services
shall include, but are not limited to:
2.1. Agricultural Equipment Services
Shop Repairs: Diagnos(cid:415)c, repair, and maintenance services for agricultural equipment
brought to the vendor's facility.
Roadside/Field Service Repairs: On-site diagnos(cid:415)c and repair services for equipment
that is inoperable in the field or at various City loca(cid:415)ons.
2.2. Turf Equipment Services
Shop Repairs: Diagnos(cid:415)c, repair, and maintenance services for turf equipment brought
to the vendor's facility.
Roadside/Field Service Repairs: On-site diagnos(cid:415)c and repair services for turf
equipment that is inoperable at various City parks, golf courses, or other loca(cid:415)ons.
2.3. General Requirements
Qualified Personnel: All work must be performed by cer(cid:415)fied, experienced, and
qualified technicians familiar with John Deere equipment and specifica(cid:415)ons.

OEM Parts: . Parts installed must meet or exceed OEM quality standards to ensure
equipment integrity and warranty compliance.
Warranty: All work performed, and parts installed shall be warranted against defects in
material and workmanship for a period defined by the vendor's standard warranty policy
(to be specified in the quote).
3.0 MANDATORY QUALIFICATIONS & COMPLIANCE
3.1. Authorized Service Provider Status
The successful vendor must be authorized by John Deere to provide service and
warranty repairs for both agricultural and turf equipment lines. Proof of this
authoriza(cid:415)on must be submi(cid:425)ed with the quote.
3.2. Workers Compensa(cid:415)on Compliance
The Contractor shall comply with all workers' compensa(cid:415)on laws of the State of Ohio
and shall submit proof of coverage with their quote.
3.3. Commercial Liability Insurance
The Contractor shall carry at least the minimum amounts listed below of Commercial
Liability Insurance (Bodily Injury and Property Damage) naming the City of Columbus as
an addi(cid:415)onal insured. The Contractor must a(cid:425)ach a copy of the Cer(cid:415)ficate of Insurance
to the resul(cid:415)ng contract as Exhibit C.
Bodily Injury Liability Property Damage Liability
Each Person: $500,000 Each Accident: $500,000
Each Accident: $1,000,000 All Accidents: $1,000,000
4.0 PRICING AND INVOICING
4.1. Pricing Structure
Quotes must clearly detail the following:
Labor Rate(s): Hourly shop labor rates and hourly field/road service labor rates.
Parts Markup/Discount: A clear breakdown of the proposed markup or discount applied
to John Deere OEM parts based on the Manufacturer's Suggested Retail Price (MSRP).

4.2. Purchase Orders (POs)
Individual Purchase Orders will be issued by the City for each repair request. Work is not
to commence without a valid PO number provided by the City of Columbus Division of
Fleet Management. The vendor must reference the specific PO number on all
corresponding invoices and communica(cid:415)ons.
4.3. Invoicing Instruc(cid:415)ons
All invoices shall be submi(cid:425)ed electronically to the following email address:
FleetInvoices@columbus.gov
Invoices must include:
A unique invoice number and date.
The corresponding City of Columbus Purchase Order (PO) number.
A detailed breakdown of all labor hours, parts used (with part numbers and pricing),
and any miscellaneous charges.
The City equipment unit number (provided at the (cid:415)me-of-service request).
5.0 CONTACT INFORMATION
For all inquiries regarding this RFQ, submission of quotes, or contract administra(cid:415)on, please
contact:
Contact Person Monica Collier
Title Purchasing Coordinator
Organiza(cid:415)on City of Columbus, Division of Fleet Management
Address 4211 Groves Road, Columbus, OH 43232
Phone 614-645-6631
Email MACOLLIER@COLUMBUS.GOV

Vendor account Line number Product name Quantity
Ag-Pro Ohio LLC
028089 10 Service for John Deere Ag and Turf Equipment 50,000.00
028089 20 Agricultural Scheduled Shop Repairs 1.00
028089 30 Agricultural Road Service Repairs 1.00
028089 40 Turf Equipment Scheduled in Shop Repairs 1.00
028089 50 Turf Road Service Repairs 1.00
028089 60 Parts Mark Up/Discount 1.00

Unit Unit price Comment
EA 129.00000 PER HOUR
EA 159.00000 PER HOUR
EA 169.00000 PER HOUR
EA 129.00000 PER HOUR
EA 139.00000 PER HOUR
EA 0.00000 PARTS AT LIST PRICE