Fleet Fuel Dispensers

Request for Proposals (RFP) Purchasing Department
Fleet - Fuel Dispensers 73 Harlow Street
Proposal No. P27-03 Bangor, ME 04401
207-992-4282
Issue Date: July 6, 2026
I. Introduction
The City of Bangor is requesting proposals from qualified firms for replacement of the
Fuel Dispensers at the Fleet Services Facility at 481 Maine Ave. in Bangor, Maine. The
scope of work will include the removal and disposal of existing equipment.
II. General Information
Available at the following web address: www.bangormaine.gov/proposals on the City's
website. By submitting a response to this solicitation, the Proposer accepts the
responsibility for downloading, reading, and bidding by the terms and conditions set forth
in the City's "General Information for Vendors."
In your proposal, please specify whether you currently have, or are in the process of
developing, a domestic violence policy. If you do not have such a policy, let us know if
you would like to receive a copy of the City of Bangor's policy as a reference.
III. Submission
For consideration, submit the proposal along with page four (4), Scope of Work and page
five (5), Bid Form and other materials as requested in Section IX. Qualifications
electronically or in an envelope via submission methods listed below. The envelope or
subject line must be clearly marked as "Proposal No. P27-03: Fleet - Fuel Dispensers."
Submission must be received by 2:00 P.M. on Wednesday, July 29, 2026.
Submission of documents can be completed by:
A. Emailing to bids@bangormaine.gov; or
B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or
C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor,
ME 04401 (items must be received by the deadline); or
D. All Other Delivery Services to City of Bangor: Purchasing Department, 73
Harlow Street, Bangor, ME 04401 (proposal must be received by the deadlines).
P Page 1 of 5 Fleet - Fuel Dispensers

All submissions should reference "Proposal No. P27-03: Fleet - Fuel Dispensers."
Proposals will be publicly opened at the time stated above in the Paul Bunyan Room, 1st
Floor, 73 Harlow Street, Bangor, Maine.
A tabulation of all received proposals will be posted on the City's website as soon as
possible after the opening. Visit www.bangormaine.gov/bids for results. The "Show
Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.
IV. Questions
Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30
P.M., Friday, July 17, 2026.
The City will provide a response by 4:30 P.M. on Friday, July 24, 2026. This response
will be in the form of an addendum, accessible on the City's website. Notifications will be
sent to those who have signed up to receive notifications at www.bangormaine.gov/bids
through NotifyME. Notifications will be sent when new addenda are released.
V. Late Proposals
It is the responsibility of the Proposer(s) to see that their proposals have sufficient time
to be received by the Purchasing Department before the submittal deadline. Any
proposal, portion of a proposal, or requested proposal revision received at the City
Purchasing Department after the time and date specified will be returned to the Proposer
unopened or, if by electronic submission, deleted without being opened.
VI. Withdrawal of Proposals
No Proposer may withdraw their proposal for a period of ninety (90) days from the date
of opening. All proposals shall be subject to acceptance by the City during this period.
To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal
in writing. All costs associated with the withdrawal (i.e., mailing fees) will be borne by the
Proposer.
VII. Rejection
The City reserves the right to reject any proposals, waive any informalities or defects in
proposals, or accept a higher-cost proposal if it is deemed to be in the best interest of
the City. The City also reserves the right to request clarification of any details from the
successful Proposer.
P Page 2 of 5 Fleet - Fuel Dispensers

VIII. Information for Proposers
A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal
price. Upon request, a tax exemption certificate for the City of Bangor shall be
furnished to the successful Proposer.
B. Bid Forms and Other Requirements: The Bid Form (Page 5) and the Scope of
Work (Page 4) must be completed and returned with the proposal to be
considered responsive.
C. Required Insurance: Proposers are required to maintain the following insurance
policies throughout the life of the project and name the City of Bangor as an
additional insured where applicable and may be required to provide proof:
1. Worker's Compensation Statutory
Insurance
2. Employer's Liability Insurance $500,000 each accident
$500,000 disease - policy unit
$500,000 disease - each employee
3. Comprehensive Automobile $1,000,000 combined, single limit
Liability per accident
4. Commercial & General Liability $2,000,000 combined single limit
$4,000,000 aggregate
IX. Qualifications and Selection Criteria
Each proposal will be evaluated based upon the following criteria:
A. Qualifications of and/or prior history with the Bidder (if no history or experience,
references may be requested of the successful Bidder);
B. Cost of materials.
C. Availability.
X. Pre-Bid Meeting and Site Visit
The City of Bangor will host a mandatory pre-bid meeting at 11:00 AM on Tuesday July
14, 2026, at the Fleet Services Center, 481 Maine Ave, Bangor, Maine. The site visit will
follow the pre-bid meeting.
P Page 3 of 5 Fleet - Fuel Dispensers

XI. Scope of Work
A. Installation of two (2) fuel dispensers with two (2) hoses each for fueling on both
sides of the island.
B. Fuel dispensers must tie into the current Vender Root fueling system.
C. Gas Boy Atlas Electronic dispensers or equivalent
D. The price must include all labor, pumps, piping materials, and electrical work for
a complete turnkey project.
E. Removal and disposal of all equipment being replaced
Does the Bidder comply with the specifications as outlined in the Scope of Work?
If no, please attach a complete list of all exceptions including your proposed
specifications, if applicable.
____ Yes _____ No ____ Initials
P Page 4 of 5 Fleet - Fuel Dispensers

Bid Form
Fleet - Fuel Dispensers Bid Deadline:
Proposal No. P27-03 2:00 P.M., Wednesday,
July 29, 206
Notes: Detailed explanation of ALL exceptions must be included, using a separate page if
necessary. Failure to comply with the above may result in disqualification.
Business Name
Address
Telephone Number
Email Address
Item Description Total Price
1 Removal & Disposal of Existing Fuel Dispensers $
2 Installation of New Fuel Dispensers $
Total Bid Amount:
Earliest start date after receipt of order:
Estimated length of project in work days:
The price must include all miscellaneous charges: fuel, transportation, etc.
No other charges will be accepted.
P Page 5 of 5 Fleet - Fuel Dispensers