26-225 Fleet Asset Maintenance and Repair Services

RFP #26-225
April 23, 2026
Fleet Asset Maintenance and
Repair Services
For
Augusta-Richmond County (herein "Augusta")
On behalf of the Central Services Department
Fleet Management Division
Located at 1568 Broad Street; Bldg. B
Augusta, GA 30904
RFP Due: Wednesday, June 3, 2026 @ 11:00 a.m.
One Original and One Electronic Version of RFP
on a USB Drive shall be submitted
Andy Penick
Procurement Director
535 Telfair Street, Suite 605
Augusta, Georgia 30901
RFP Item #26-225 Fleet Asset Maintenance and Repair Services
RFP Due: Wednesday, June 3, 2026 @ 11:00 a.m.
Page 1 of 146

Request for Proposal
Request for proposals will be received at this office until Wednesday, June 3, 2026 @ 11:00 a.m. RFP
openings are open to the public in the Procurement Department located at 535 Telfair Steet, Suite 605,
Augusta, GA 30901 and additionally via Teams: Meeting ID: 221 798 206 590 389; Passcode: 4ek2Wb7A.
RFP #26-225 Fleet Asset Maintenance and Repair Services for Augusta-Richmond County (herein
"Augusta") Central Services Department - Fleet Management Division
No proposals will be accepted by email. All submittals must be received during our normal office hours
from 8:30 a.m. to 5:00 p.m., Monday through Friday. No proposals may be withdrawn for a period of
ninety (90) days after proposals have been opened.
RFP documents, and all Addenda, may be viewed on the Augusta, Georgia website under the
Procurement Department ARCbid menu (https://www.augustaga.gov/681/ARCBid), Euna OpenBids
(https://network.demandstar.com) and Georgia Procurement Registry
(https://ssl.doas.state.ga.us/gpr/index). Bidders must mark the ITB number on the outside of the
submittal envelope.
Pre-qualification/proposal conference will be held on Monday, May 18, 2026 @ 11:00 a.m. via Teams;
Meeting ID: 283 610 739 187 594; Passcode: aa7xg9nG.
Questions, request for clarifications or interpretations regarding this proposal must be submitted to the
Procurement Department:
Augusta Procurement Department
Attn: Ms. Tywanna Scott
535 Telfair Street - Room 605
Augusta, Georgia 30901
Phone: 706-821-2422
Email: procbidandcontract@augustaga.gov
All request for clarifications or interpretations must for this proposal must be submitted in writing by
electronic email to procbidandcontract@augustaga.gov to the Procurement Department on or
before the close of business Wednesday, May 20, 2026 @ 5:00 P.M.
Bidders are cautioned that acquisition of the proposal documents through any source other than the
office of the Procurement Department is not advisable. Acquisition of proposal documents from
unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
No proposals will be accepted by email; all proposals must be received by mail or hand delivered.
Publish:
Augusta Chronicle April 23, 30, 2026 and May 7, 14, 2026
RFP Item #26-225 Fleet Asset Maintenance and Repair Services
RFP Due: Wednesday, June 3, 2026 @ 11:00 a.m.
Page 2 of 146

PROCUREMENT DEPARTMENT
ELECTRONIC TEAMS INFORMATION
The Augusta, Georgia Procurement Department conducts Public RFP Pre-Proposal
Conferences and Openings to award quality contracts for Augusta. Proposers may
participate in our Public RFP Pre-Proposal Conferences and Openings via webcast or
teleconference by following the instructions outlined below:
ELECTRONIC RFP INSTRUCTIONS
RFP # 26-225 Pre-Qualification Conference
Fleet Asset Maintenance and Repair Services for
Augusta-Richmond County (herein "Augusta")
Central Services Department - Fleet Management Division
Monday, May 18, 2026 @ 11:00 a.m.
TEAMS RFP Pre-Qualification Conference:
1. Go to https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
and enter meeting ID: 283 610 739 187 594
2. Passcode: aa7xg9nG
RFP # 26-225 Opening
Fleet Asset Maintenance and Repair Services for
Augusta-Richmond County (herein "Augusta")
Central Services Department - Fleet Management Division
Bid openings are open to the public in the Procurement Department located
at 535 Telfair Steet, Suite 605, Augusta, GA 30901
Wednesday, June 3, 2026 @ 11:00 a.m.
TEAMS RFP Opening:
3. Go to https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
and enter meeting ID: 221 798 206 590 389
4. Passcode: 4ek2Wb7A
For Assistance: Please Contact the Bid and Contract Team at (706) 821-2422
RFP Item #26-225 Fleet Asset Maintenance and Repair Services
RFP Due: Wednesday, June 3, 2026 @ 11:00 a.m.
Page 3 of 146

INSTRUCTIONS TO SUBMIT
INSTRUCTIONS TO SUBMIT
1.1 Purpose: The purpose of this document is to provide general and specific information for use by vendors in
submitting a proposal to supply Augusta, Georgia with equipment, supplies, and or services as listed above.
All proposals are governed by the Augusta, Georgia Code.
1.2 Viewing the Augusta Code: All proposals are governed and awarded in accordance with the applicable
federal and state regulations and the Augusta, Georgia Code. To view the Code visit Augusta's website at
www.augustaga.gov or http://www.augustaga.gov/index.aspx?NID=685 Guidelines & Procedures.
1.3 Compliance with laws: The Bidder shall obtain and maintain all licenses, permits, liability insurance, workman's
compensation insurance and comply with any and all other standards or regulations required by federal,
state or Augusta, Georgia statute, ordinances and rules during the performance of any contract between
the Bidder and Augusta, Georgia. Any such requirement specifically set forth in any contract document
between the Bidder and Augusta, Georgia shall be supplementary to this section and not in substitution
thereof.
1.4 Bids For All Or Part: Unless otherwise specified, County reserves The Right To make an award(s) for all Items, or
categories, or specific line items, to one or more bidders. Bidder may restrict their bid to consideration in the
aggregate by so stating but must name a unit price on each item submitted upon.
1.5 All protests shall be made in writing to:
Attn: Andy Penick,
Procurement Director
535 Telfair Street, Suite 605
Augusta, GA 30901
Email:procbidandcontract@augustaga.gov
1.6 Augusta, Georgia License Requirement: For further information contact the License and Inspection
Department @ 706 312-5050.
General Contractors' License Number: If applicable, in accordance with O.C.G.A. 43-41, or be subjected to
penalties as may be required by law.
Utility Contractor License Number: If applicable, in accordance with O.C.G.A. 43-14, or be subjected to
penalties as may be required by law.
1.7 Terms of Contract: (Check where applicable)
[ ] (A) Annual Contract
[ ] (B) One time Purchase
[X] (C) Other
RFP Item #26-225 Fleet Asset Maintenance and Repair Services
RFP Due: Wednesday, June 3, 2026 @ 11:00 a.m.
Page 4 of 146

NOTICE TO ALL VENDORS
ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS
PLEASE READ CAREFULLY:
Exhibit A is a consolidated document consisting of:
1. Business License Number Requirement (must be provided)
2. Acknowledgement of Addenda (must be acknowledged, if any)
3. Statement of Non-Discrimination
4. Non-Collusion Affidavit of Prime Bidder/Offeror
5. Conflict of Interest
6. Contractor Affidavit and Agreement (E-Verify User ID Number must be provided)
Exhibit A Must be Notarized & Two (2) Pages Must be returned with your submittal .
Business License Requirement: Bidder must be licensed in the Governmental entity for where they do the
majority of their business. Your company's business license number must be provided. If your Governmental
entity (State or Local) does not require a business license, your company will be required to obtain an
Augusta-Richmond County business license if awarded a contract. For further information contact the
License and Inspection Department on phone number (706) 312-5050.
Acknowledgement of Addenda: You Must acknowledge all Addenda. See Page 1 of Exhibit A.
E-Verify * User Identification Number (Company I.D.): Vendor must provide the E-Verify affidavit with their
bid.
The city, each contractor, and each subcontractor have different roles and responsibilities in the E-Verify process. The
city collects E-Verify affidavits from the contractor. The contractor collects E-Verify affidavits from its subcontractors. The
subcontractors collect E-Verify affidavits from their sub-subcontractors. Independent contractors (those with no
employees) do not need to supply E-Verify information. Instead, they will provide a driver's license or state identification
card from states on the "compliant" list created by the Georgia Attorney General. Those contractors and subcontractors
that fill out the affidavits are responsible for the accuracy of the information. The city does not need to confirm that the
E-Verify information is correct. The liability for incorrect information is on the contractor or subcontractor. NOTE: The
authorization date can be found within the Memorandum of Understanding (MOU).
Affidavit Verifying Status for Augusta Benefit Application (Systematic Alien Verification for Entitlements
Program) (Must Be Returned With Your Submittal)
The successful vendor will submit the following forms to the Procurement Department no later than five (5) days after
receiving the "Letter of Recommendation" (Vendor's letter will denote the date forms are to be received)
1. Georgia Security and Immigration Subcontractor Affidavit
2. Non-Collusion Affidavit of Sub-Contractor
3. E-Verify MOU (Memorandum of Understanding)
RFP Item #26-225 Fleet Asset Maintenance and Repair Services
RFP Due: Wednesday, June 3, 2026 @ 11:00 a.m.
Page 5 of 146

PAGE 1 OF 2
Exhibit A
Augusta, Georgia Procurement Department
ATTN: Procurement Director
535 Telfair Street, Suite 605
Augusta, Georgia 30901
Name of Bidder: _________________________________________________________________________________________________
Street Address: __________________________________________________________________________________________________
City, State, Zip Code: ____________________________________________________________________________________________
Phone: _______________________________________ Email: ____________________________________________________________
Where/How did you hear about this solicitation? __________________________________________________________________
Attach a copy of your Business License, W-9, and your General Contractor License.
If applicable, provide a copy of the following:
Utility Contractors License - MUST BE LISTED ON FRONT OF ENVELOPE
Acknowledgement of Addenda: (#1) ____: (#2) ____: (#3) ____: (#4) ____: (#5) ____: (#6) ____: (#7) ____: (#8) ____:
NOTE: CHECK APPROPRIATE BOX (ES) - ADD ADDITIONAL NUMBERS AS APPLICABLE
Statement of Non-Discrimination
The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons
doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated against, on the basis of race,
religion, gender, national origin, or ethnicity, with regard to prime contracting, subcontracting, or partnering opportunities.
The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small
businesses on the proposal or contract awarded by Augusta, Georgia. The undersigned further covenants that we have
completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor/supplier
utilization.
The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses,
in conformity with Augusta, Georgia's Local Small Business Opportunity Program. Set forth below is the signature of an officer of
the proposer/contracting entity with the authority to bind the entity.
The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take
affirmative action to provide such companies with the maximum practicable opportunity to do business with this Company;
That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and
effect without interruption;
That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and
incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;
That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein
shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any
and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension
and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a
contract.
Non-Collusion of Prime Bidder
By submission of a proposal, the vendor certifies, under penalty of perjury, that to the best of its knowledge and belief:
(a) The prices in the proposal have been arrived independently without collusion, consultation, communications, or agreement,
for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.
(b) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by
the vendor prior to opening, directly or indirectly, to any other vendor or to any competitor.
(c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership, or corporation to submit
or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in proposal preparation shall be reported
to the State of Georgia Attorney General and the United States Justice Department.
Conflict of Interest
By submission of a bid, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief:
1. No circumstances exist which cause a Conflict of Interest in performing the services required by this BID, and
RFP Item #26-225 Fleet Asset Maintenance and Repair Services
RFP Due: Wednesday, June 3, 2026 @ 11:00 a.m.
Page 6 of 146

PAGE 2 OF 2
2. That no employee of the County, nor any member thereof, not any public agency or official affected by this BID, has any
pecuniary interest in the business of the responding firm or his sub-consultant(s) has any interest that would conflict in any manner
or degree with the performance related to this BID. By submission of a bid, the vendor certifies under penalty of perjury, that to
the best of its knowledge and belief:
(a) The prices in the bid have been arrived independently without collusion, consultation, communications, or agreement, for the
purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.
(b) Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly been disclosed by the
vendor prior to opening, directly or indirectly, to any other vendor or competitor.
c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership, or cooperation to submit
or not to submit a bid for the purpose of restricting competition. For any breach or violation of this provision, the County shall have
the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise
recover, the full amount of such fee, commission, percentage, gift, payment, or consideration.
Contractor Affidavit and Agreement: Contractor Affidavit under O.C.G.A. 13-10-91(b) (l)
GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia
public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to
enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no
employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain
professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the
requirement for their bid to be considered.
The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A 13-10-91 related to any contract
to which Contractor is a party that is subject to O.C.G.A. 13-10-91 and hereby verifies its compliance with O.C.G.A. 13-
10-91, attesting as follows:
The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A 13-10-91 related to any
contract to which Contractor is a party that is subject to O.C.G.A. 13-10-91 and hereby verifies its compliance with
O.C.G.A. 13-10-91, attesting as follows:
a) The Contractor has registered with, is authorized to use, and uses the federal work authorization program commonly
known as E-Verify, or any subsequent replacement program.
b) The Contractor will continue to use the federal work authorization program throughout the contract period, including
any renewal or extension thereof.
c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work
authorization program during the contract period, including renewals or extensions thereof.
d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material
breach of Contract.
e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors
who present an affidavit to the Contractor with the information required by O.C.G.A. 13-10-91(a), (b), and (c);
f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the
provisions of O.C.G.A. 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without
further action or consent by Contractor.
Federal Work Authorization User Identification Number: E-VERIFY REQUIRED FOR ALL CONTRACTS OVER $2,499.00
For additional information or to enroll your company, visit the State of Georgia website:
https://www.e-verify.gov/employers/enrolling-in-e-verify
**
(E-Verify Number) _______________________________________________
__________________________________________________________________________________________
Name of Public Employer
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on _____________________________, 20________ in ___________________ (City), ______________ (State).
_______________________________________________________________________________________________
Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent
NOTARY COMMISSIONING
Subscribed and sworn before me on this _______ day of ____________________________, 20_______
_____________________________________ _________________________
Notary Public My Commission Expires: NOTARY SEAL
The undersigned further agrees to submit a notarized copy of Exhibit A, and any required documentation noted as part of
the Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees
to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal
will be deemed non-compliant if any part of this process is violated.
You Must Complete and Return the two (2) pages of Exhibit A with Your Submittal. Document Must Be Notarized.
RFP Item #26-225 Fleet Asset Maintenance and Repair Services
RFP Due: Wednesday, June 3, 2026 @ 11:00 a.m.
Page 7 of 146

Systematic Alien Verification for Entitlements (SAVE) Program
Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this
affidavit under oath, as an applicant for an Augusta, Georgia Business License or Occupation
Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in
O.C.G.A. Section 50-36-1, I am stating the following with respect to my proposal for an Augusta,
Georgia contract for
____________________________________________________________________________________________
[RFP Project Number and Project Name]
____________________________________________________________________________________________
[Print/Type: Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]
____________________________________________________________________________________________
[Print/Type: Name of business, corporation, partnership, or other private entity]
1.) _______ I am a citizen of the United States.
2.) _______ I am a legal permanent resident 18 years of age or older.
3.) _______ I am an otherwise qualified alien (8 USC 1641) or nonimmigrant under the Federal
Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and
lawfully present in the United States.*
In making the above representation under oath, I understand that any person who knowingly
and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall
be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.
_____________________________________________________
Signature of Applicant
_____________________________________________________
Printed Name
_____________________________________________________
*
Alien Registration Number for Non-Citizens
NOTARY COMMISSIONING
Subscribed and sworn before me on this _______ day of ____________________________, 20_______
________________________________________________________
Notary Public
My Commission Expires: _____________________________ NOTARY SEAL
THIS FORM MUST BE COMPLETED, NOTARIZED AND RETURNED WITH YOUR SUBMITTAL
RFP Item #26-225 Fleet Asset Maintenance and Repair Services
RFP Due: Wednesday, June 3, 2026 @ 11:00 a.m.
Page 8 of 146

TRADE SECRET STATUS AFFIDAVIT
Augusta, Georgia
All documents, data, letters and generated information received by Augusta, Georgia constitutes a
"public record" and is subject to disclosure under the Georgia Open Records Act ("GORA"). O.C.G.A.
50-18-70 et seq. However, pursuant to O.C.G.A. 50-18-72(a)(34), "[an] entity submitting records
containing trade secrets that wishes to keep such records confidential under this paragraph shall submit
and attach to the records an affidavit affirmatively declaring that specific information in the records
constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. 10-1-760 et seq.]."
O.C.G.A. 10-1-761(4) defines "Trade secret" as "...information, without regard to form, including, but not
limited to, technical or nontechnical data, a formula, a pattern, a compilation, a program, a device, a
method, a technique, a drawing, a process, financial data, financial plans, product plans, or a list of actual
or potential customers or suppliers which is not commonly known by or available to the public and which
information:
A. Derives economic value, actual or potential, from not being generally known to, and not being
readily ascertainable by proper means by, other persons who can obtain economic value from its
disclosure or use; and
B. Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy."
Therefore, the records listed below and attached hereto, that were submitted with
_______________________response to Augusta, Georgia Request for Proposal, Request for Quote, or Request
for Qualified Contractor ______________are marked confidential pursuant to O.C.G.A. 10-1-761(4):
* (List specific information that the supplier wishes to withhold and how that information constitutes
a trade secret)
* Additional trade secret information requested to be withheld
* Your company is requested to send a redacted copy of your submittal.
Under penalty of perjury, acknowledging that O.C.G.A. 16-10-71 provides a penalty of a fine of up to
$1,000 and potential imprisonment of one to five years, I attest that the specific information in the records
listed above constitutes trade secrets pursuant to O.C.G.A. 10-1-761(4), and request that Augusta,
Georgia not disclose this protected information under the Georgia Open Records Act ("GORA").
Signature:
_______________________________________________________________________________________________
[Signatory Name in Print] [Signatory's Title] [Company Name]
_______________________________ Date: ______________________________________
[Signatory's Title]
NOTARY COMMISSIONING
Subscribed and sworn before me on this _______ day of ____________________________, 20_______
________________________________________________________
Notary Public
My Commission Expires: ___________________________________ NOTARY SEAL
RETURN FORM ONLY IF APPLICABLE.
RFP Item #26-225 Fleet Asset Maintenance and Repair Services
RFP Due: Wednesday, June 3, 2026 @ 11:00 a.m.
Page 9 of 146

Minority and Women Owned Business Enterprise Program Ordinance Requirements
Notice To All Bidders (PLEASE READ CAREFULLY)
Shall apply to ALL Bids regardless of the dollar amount In accordance with the Commission Action on 7/25/24 and the
adoption of Ordinance No. 7945 Chapter 10C of the AUGUSTA, GA, CODE, Contractors agree to collect and maintain all
records necessary to Augusta, Georgia to evaluate the effectiveness of its Minority and Women Owned Business Enterprise
Program and to make such records available to Augusta, Georgia upon request. The requirements of the Minority and
Women Owned Business Enterprise Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA.
CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, vendor, or other business
on each contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any as required by
Augusta, Georgia. Such utilization reports shall be in the format specified by the Director of Compliance and shall be
submitted at such times as required by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need
assistance completing a form or filing information, please contact the M/WBE Program office at (706) 821-2406. Failure to
provide such reports withing the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of
the remedies set forth, including, but not limited to, withholding payment from the Contractor and/or collecting liquidated
damages.
SHALL APPLY TO PROJECTS IN EXCESS OF $300,000
Minority and Women Owned Business Enterprise Program (Continued)
Sec. 1-10-138. Race and Gender-Conscious Efforts
Contract-by-Contract Subcontractor Goals The City, through the Goal Setting Committee (GSC), will set specific, separate
percentage-based MBE and WBE subcontracting goals on a contract-by contract basis for Prime contracts in Construction,
Architecture & Engineering, Professional Services, and Other Services valued in excess of $300,000. The City shall establish
such goals based upon the type of contract, the type of subcontracting work that will be required, and the availability of
M/WBE firms to perform the work for that specific contract.
The GSC shall not establish subcontracting goals on contracts where (a) there are no subcontracting opportunities identified
for the contract; or (b) there are not at least three (3) MBE and/or WBE firms that are available and capable of performing a
CUF for the overall subcontracting opportunities on the contract.
Good Faith Efforts (GFE) Requirements and Guidance
1.Achievement of subcontracting goals or documentation of Good Faith Efforts applies to every Contract for which such
goals are established. The Bidder shall submit a compliance plan detailing its achievement of the goals or its Good Faith
Efforts to meet the goals. The compliance plan shall be due at the time set out in the solicitation documents.
2.When a Bidder cannot achieve the goals, its compliance plan shall document its GFE to achieve the goals. The Director of
Compliance will determine whether the Bidder has made such GFE.
Bid Documents:
All bid documents shall require bidders or proponents to submit with their bid the following written documents, statements, or
forms, which shall be made available by the Procurement Department.
* Proposed Letter of Intent MBE/WBE.
* Proposed MBE/WBE Utilization Plan.
* Documentation of Good Faith Efforts Form (in the event the bidder will not meet the MBE and WBE goals).
Failure to submit the above documentation shall result in the bid being declared non-responsive.
Sec. 1-10-154.Exceptions
In accordance with 1-10-8, on federally funded projects or contracts, the M/WBE Program shall only be utilized when
authorized by the applicable federal (and/or Georgia) laws, regulations, and conditions relating to that project or contract.
To the extent that there are any conflicts between any such laws, regulations, or conditions and the provisions of the M/WBE
Program, the federal (and/or Georgia) guidance shall control.
NOTE: All forms should be submitted in a separate, sealed envelope, labeled M/WBE Forms, Company's Name & Bud number
For questions and or additional information, please contact:
Minority-Owned and Women-Owned Business Enterprise Program
535 Telfair Street, Suite 530
Augusta, Georgia 30901
(706) 821-2406
mwbe@augustaga.gov
Website: https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise
RFP Item #26-225 Fleet Asset Maintenance and Repair Services
RFP Due: Wednesday, June 3, 2026 @ 11:00 a.m.
Page 10 of 146