Fixed Neck Equipment Hauler, B26-0018

Please attach a completed W9 to bid response.
Vendor:
Bid Contact: Ordering Contact:
Address: Ordering Address:
Phone #: Ordering Phone #:
Fax #: Ordering Fax #:
E-Mail: Ordering E-Mail:
Tax ID Number: Web-Site:
Center for Instruction, Technology & Innovation (CiTi)
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
(315) 963-4253
www.CiTiboces.org
www.CiTiboces.org/cooperativepurchasing
NOTICE TO BIDDERS
Specification and Instructions for the Supply of:
Fixed Neck Equipment Hauler
Bid Number: B26-0018
Bid Contract Dates: One-Time Purchase on/after 7/16/2026
Date of Bid Opening: July 1, 2026 at 1:00 p.m.
To be purchased by:
(CiTi) Center for Instruction, Technology and Innovation
Please refer all questions, in writing on the Bid Question Form to:
Amy Rhinehart, School Purchasing Officer
purchasing@CiTiboces.org
179 County Route 64
Mexico, NY 13114
(315) 963-4253
All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the Zoom
platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of the opening
date and time to: purchasing@citiboces.org. Bidders and members of the public who wish to join the bid opening in-person must follow all
visitor policy guidelines when present on CiTi property.

B26-0018 Fixed Neck Equipment Hauler
Oswego County Board of Cooperative Educational Services
Amy Rhinehart, School Purchasing Officer
The Center for Instruction, Technology 8. In the event that the CiTi Business Office is closed due to
unforeseen circumstances, the bid deadline will be extended to
& Innovation (CiTi) is conducting a one-
the next business day that CiTi is open for business. The time
time bid on behalf of itself for the of day will remain at 1:00 p.m.
purchase of one (1) new fixed neck
9. A public bid opening will take place on Wednesday, July 1,
equipment hauler. 2026 at 1:00 p.m.
10. All public bid openings hosted by CiTi are made available
Bidding Instructions and Special Conditions for
virtually via the Zoom platform. Bidders and members of the
the Submission of Vendor Responses public can join the live bid opening virtually by sending an
email request in advance of the opening date and time to:
1. Competitive bids for furnishing and delivery of items as purchasing@citiboces.org. Bidders and members of the public
required and as set forth in these specifications prepared by who wish to join the bid opening in-person must follow all
CiTi are sought at this time. visitor policy guidelines when present on CiTi property.
2. Copies of the specifications may be obtained by contacting 11. For Sealed Bid Submissions: Bidders must supply signed hard
Amy Rhinehart, School Purchasing Officer at the Business copies of their completed bid documents and vendor response
Office of the CiTi, 179 County Route 64, Mexico, New York sheet in a sealed envelope marked with the name of the bidder
13114, by calling (315) 963-4253 or emailing: and the bid number on the front of the envelope to the address
purchasing@CiTiboces.org listed in the manner specified within the bid documents.
3. Bid opportunities and current bids are available electronically 12. All express envelopes must be clearly marked with the words
at www.CiTiboces.org/cooperativepurchasing "Sealed Bid Enclosed" on the front of the outside envelope.
Bid specifications can also be found online at BidNet Direct: This is important in assuring that the bid is delivered properly.
The sealed bid envelope must be included in the express
envelope.
13. For Electronic Bid Submissions: Bidders must supply a
signed photocopy of their completed bid documents and vendor
response sheet via BidNet Direct.
14. The proposal as presented shall remain valid for a minimum
period of thirty (30) days from the date of bid opening.
4. ALL questions with regard to this bid MUST be submitted in
writing. Please email the bid questionnaire form that is attached 15. Bidder must insert the price per unit as specified and the price
as part of this bid proposal to the attention of the School
extension accordingly against each item bid. In the event of a
Purchasing Officer at: purchasing@CiTiboces.org
discrepancy between the unit price and the extension, the unit
price will govern. Prices shall be extended in decimals, not
5. No questions will be entertained by any other means. All fractions.
questions must be submitted at least ten (10) business days
prior to the official bid opening. Questions received after this 16. In order to ascertain that bid items conform to the
time may not be addressed.
specifications, vendors should provide CiTi with stock numbers
for reference during the analysis process. If CiTi is unable to
Sealed Bids AND/OR Electronic Bid
verify that the item bid conforms to the specifications through a
Submissions Will Be Accepted catalog, website or cut sheets, CiTi reserves the right to reject
that item bid.
6. SEALED BIDS must be received via mail, postal or shipping
carrier at: CiTi, 179 County Route 64, Mexico, NY 13114 17. BIDDERS PLEASE NOTE: The words "Or Equivalent" shall
until, but not later than 1:00 p.m. on July 1, 2026. Sealed bid be considered as added to each specification, except in
envelopes can also be hand-delivered to CiTi's Receiving instances where "ONLY" or "NO SUB" is stated. It is the
Department (Green Steel Building at the end of the CiTi responsibility of the bidder to notify CiTi when such
Campus Driveway in Mexico). CiTi's Receiving Department is substitutions are incorporated. Please note any
open Monday - Friday 8:00 a.m. to 2:00 p.m. substitutions on the bid form. Please indicate your
Catalog/Vendor Item Number in the space provided on the
7. ELECTRONIC BIDS must be submitted via BidNet Direct no electronic bid form.
CiTi reserves the right to develop a bid committee to
later than 1:00 p.m. on July 1, 2026. This is the ONLY matter
determine quality and compatibility of offered alternatives
in which electronic responses will be accepted.
or substitutions. The decision of the committee as to
Emailed or faxed bid responses are not acceptable.
whether an alternate or substitution is in fact "equal"
shall be final.
Bid Information, Instructions and Special Conditions, Page 1 of 2

B26-0018 Fixed Neck Equipment Hauler
Oswego County Board of Cooperative Educational Services
Amy Rhinehart, School Purchasing Officer
18. The following three (3) forms are included herein and form a 30. This will be a one-time bid for a one-time purchase on/after
part of this bid proposal: July 16, 2026.
Bid Proposal Certifications (Non-Collusion Bidding
Certification and Conflict of Interest Certification). 31. Failure to adhere to these instructions will constitute
Exceptions or Limitations/Acknowledgement of Terms grounds for rejection of the bid.
and Conditions.
Iran Divestment Act Certificate of Compliance.
Failure to fully execute these three (3) statements will
constitute grounds for rejection of a bid submission.
19. The bidder shall state the discount that will be allowed for
prompt payment. In the absence of such stated discount
payment will be made approximately thirty (30) days after
receipt of equipment and invoice.
20. CiTi reserves the right to waive any informality on bids
received.
21. CiTi reserves the right to reject any or all bids and to re-advertise.
Orders and Delivery
22. CiTi will prepare a Purchase Order when ready to place an
order. Do not ship any items without receipt of a Purchase
Order.
23. The Purchase Order shall designate the place of delivery.
24. Invoices shall be presented to CiTi
(accountspayable@citiboces.org) for the quantities ordered as
per the Purchase Order.
25. CiTi is a governmental agency and is not subject to any sales
tax.
26. After receipt of a purchase order, the vendor agrees to call the
district within three working days, concerning any out-of-stock
items, or defect in the purchase order.
Force Majeure
27. The successful bidder shall not be held responsible for any
losses resulting if the fulfillment of the terms of the contract
shall be delayed or prevented by wars, acts of public enemies,
strikes, fires, acts of God, or for any other acts not within
control of the successful bidder and which by the exercise of
reasonable diligence he/she is unable to prevent.
Award
28. Notice of Award shall be made to the successful bidder within
thirty (30) days from the date of bid opening. The award for
this bid will take place at the July 15, 2026 CiTi Board of
Education Meeting.
29. The bid award will be in an aggregate manner to the lowest
responsive, responsible bidder with a hauler on lot and ready
for immediate delivery.
Bid Information, Instructions and Special Conditions, Page 2 of 2

Center for Instruction, "Contractor" Any bidder to whom a 9. Sales to school districts are not
Technology & Innovation contract award is made by the Board of affected by any fair-trade agreements.
A Board of Cooperative Educational Services Cooperative Education Services. (General Business Law, Sec. 369-a,
179 County Route 64 Sub. 3)
Mexico, NY 13114 "Specifications" defined as the description
of materials, supplies, equipment, and/or 10. No charge will be allowed for Federal,
services, including the conditions for its State or municipal sales and excise
GENERAL CONDITIONS
purchase. taxes since CiTi is exempt from such
(For the Purchase of Materials, Supplies,
taxes. The price bid shall be net and
Equipment, and Services)
BIDS shall not include the amount of any
such tax.
All invitations to bid issued by the above
1. The date, time, and place of bid
named Board of Cooperative Educational
opening will be given in the Notice to 11. In all specifications, the words "or
Services will bind bidders and successful
Bidders. equal" are understood after each article
bidders to the conditions and requirements
giving manufacturer's name or catalog
set forth in these general conditions, and
2. All bids must be submitted on bid reference, or on any patented article.
such conditions shall form an integral part
forms, if provided, and in accordance The decision of CiTi as to whether an
of each purchase contract awarded by the
with instructions provided. alternate or substitution is in fact
Center for Instruction, Technology &
"equal" shall be final. If bidding on
Innovation (CiTi).
3. All bids received after the time stated items other than those specified, the
in the Notice to Bidders may not be bidder must provide in every instance
DEFINITIONS
considered and will be returned the trade designation of the article,
unopened to the bidder. The bidder manufacturer's name, and detailed
"CiTi" Shall be the legal designation of the
assumes the risk of any delay in the specifications of item the bidder
Oswego County Board of Cooperative
mail or in the handling of the mail by proposes to furnish. Otherwise, the bid
Educational Services/ Center for Instruction,
employees of the CiTi. Whether sent will be construed as submitted on the
Technology & Innovation.
by mail or by means of personal identical item as specified.
delivery, the bidder assumes
"School District" Shall be the legal
responsibility for having his/her bid 12. Bids on equipment must be for
designation of the district.
deposited on time at the place standard new equipment, of the latest
specified. model, and in current production,
"Notice to Bidders" A formal statement,
unless otherwise specified.
which, when issued by the CiTi, constitutes
4. All information required by Notice to
an invitation to bid on the materials,
Bidders, General Conditions, 13. All regularly manufactured stock
supplies and equipment described by the
Specifications, and Bid Offer, in electrical items must bear the label of
specifications.
connection with each item against the Underwriters' Laboratories, Inc.
which a bid is submitted, must be
"Board" The Board of Cooperative
given to constitute a regular bid. 14. When bids are requested on a lump
Education Services Board of Education.
sum basis, the bidder must bid on each
5. The Non-Collusive Bidding item in the lump sum group. A bidder
"Bid" An offer to furnish materials,
Certification must be included with desiring to bid "no charge" on an item
supplies, and/or equipment in accordance
each bid as required by General in a group must so indicate; otherwise,
with the invitation to bid, the general
Municipal Law, Section 103-d. bid for the group may be rejected.
conditions, special instructions, and the
specifications.
6. The submission of a bid will be 15. All prices quoted must be "per unit" as
construed to mean that the bidder is specified; e.g., do not quote "per case"
"Bid Offer" The form on which the
fully informed as to the extent and when "per dozen" is requested;
vendor/bidder submits his bid.
character of the supplies, materials, or otherwise bid may be rejected.
equipment required and a
"Bidder" A company, corporation or
representation that the bidder can 16. Bidder must insert the price per unit
individual submitting a bid.
furnish the supplies, materials, or and the extensions against each item in
equipment satisfactorily in complete his bid. In the event of a discrepancy
"Contract" A notice to the successful
compliance with the specifications. between the unit price and the
bidder by the issuance of a purchase order,
extension, the unit price will govern.
all documents relating to the transaction,
7. No alteration, erasure, or addition is to Prices shall be extended in decimals,
including but not limited to, the bid offer of
be made in the typewritten, printed, or not fractions. In the case of electronic
the successful bidder, notice to bidders,
electronic matter. Deviations from the filing via CD, diskette or travel drive
general information, general conditions,
specifications must be set forth in the of a bid response form, the electronic
specifications, notice of award, bid proposal
space provided in the bid for this data will take precedence over any
certifications; a formal document signed by
purpose. written or printed material submitted
the successful bidder and the CiTi
with the bid packet.
representative.
8. Prices and information required should
be typewritten for legibility. Illegible 17. All sealed bid submissions must be in
"Successful Bidder" Any bidder to whom
or vague bids may be rejected. All sealed, plain, opaque envelopes may be
an award is made by the CiTi.
signatures must be written. Facsimile, used, clearly marked "BID." Also, the
printed, or typewritten signatures are date and time of the bid opening as
not acceptable. indicated on the Notice to Bidders
General Conditions - Page 1 of 4

must appear on the envelope. Bids shall have the right to dispose of them and the school district. The contract
must not be attached to or enclosed in as its own property. shall bind the successful bidder to
packages containing bid samples. All furnish and deliver at the award prices
electronic bid submissions must be 22. When a specification indicates that an and in accordance with the conditions
submitted via BidNet Direct. Emailed, item to be purchased is to be equal to a of this bid.
faxed or telephoned bids, quotations or sample, such sample will be on display
amendments will not be accepted at at a designated location in the CiTi. 29. The placing in the mail of a notice of
any time. Failure on the part of the bidder to award or purchase order to a successful
examine sample shall not entitle bidder, to the address given in his bid,
18. No interpretation of the meaning of the him/her to any relief from the will be considered sufficient notice of
specifications or other contract conditions imposed in the proposal, acceptance of contract.
document will be made to any bidder specification, etc.
orally. Every request for such 30. If the successful bidder fails to deliver
interpretation should be in writing, AWARD as ordered, or within the time
addressed to the CiTi, no later than ten specified, or within reasonable time as
(10) days prior to the date fixed for the 23. Awards will be made to the lowest interpreted by the CiTi, or fails to
opening of bids. Notice of any and all responsible bidder, as will best make replacement of rejected articles,
such interpretations and any promote the public interest, taking into when so requested immediately or as
supplemental instructions will be sent consideration the reliability of the directed CiTi, CiTi may purchase from
to all bidders of record by the CiTi in bidder, the quality of the materials, other sources to take the place of the
the form of addenda so issued shall equipment, or supplies to be furnished, item rejected or not delivered. CiTi
become a part of the solicitation their conformity with the reserves the right to authorize
documents. specifications, the purposes for which immediate purchase from other sources
required, and the terms of delivery. against rejections on any contract when
19. A bidder's proposal, as presented, shall necessary. On all such purchases, the
remain valid for a period of sixty days 24. CiTi reserves the right to reject all successful bidder agrees to reimburse
(60) from the date of bid opening. bids. Also reserved is the right to the CiTi promptly for excess costs
reject, for cause, any bid in whole or in occasioned by such purchases. Should
SAMPLES part; to waive technical defects; the cost be less, the successful bidder
qualifications; irregularities; and shall have no claim to the difference.
20. CiTi reserves the right to request a omissions if in its judgment the best Such purchases will be deducted from
representative sample of the item interests of the district will be served. the contract quantity.
quoted upon either prior to the award Also reserved is the right to reject bids
or before shipments are made. If and to purchase items on State or 31. A contract may be canceled at the
circumstances do not allow for County contracts if such items can be successful bidder's expense upon
samples, please include information obtained on the same terms, conditions, nonperformance of contract.
where the items can be viewed in an specifications, and at a lower price.
industrial or retail setting. If the sample 32. Cancellation of contract for any reason
is not in accordance with the 25. The CiTi reserves the right to make may result in the removal of the
requirements of the specifications, CiTi awards within thirty (30) days after the successful bidder's name from the
may reject the bid; or, if an award has date of the bid opening during which mailing list for future proposals for an
been made, cancel the contract at the period bids may not be withdrawn indeterminate period.
expense of the successful bidder. unless the bidder distinctly states in his
bid that acceptance thereof must be 33. Damaged Products - During the
21. Samples, when required, must be made within a shorter specified time. scheduled delivery times, the vendor
submitted strictly in accordance with agrees to remove all damaged cases
instructions; otherwise, bid may not be 26. Where a bidder is requested to submit a that are visible and all products that are
considered. If samples are requested bid on a total sum or sums, the right is found damaged upon opening, or
subsequent to bid opening, they shall reserved to award contracts on total products which do not meet
be delivered as directed for bid to have sum or sums, whichever is in the best specifications.
consideration. Samples must be interest of the CiTi.
furnished free of charge and must be 34. When materials, equipment, or
accompanied by descriptive 27. If two or more bidders submit identical supplies are rejected, they must be
memorandum invoices indicating if the bids as to price, the decision of the removed by the successful bidder from
bidder desired their return and board to award a contract to one of the premises of the school district
specifying the address to which they such identical bidders shall be final. within ten (10) days of notification.
are to be returned provided they have (General Municipal Law, Sec. 103, Rejected items left longer than ten (10)
not been used or made useless by tests. Sub. 1) days will be regarded as abandoned,
Award samples may be held for and the school district shall have the
comparison with deliveries. The CiTi CONTRACT right to dispose of them as its own
will not be responsible for any samples property.
destroyed or mutilated by examination 28. Each bid will be received with the
or testing. The bidder at his expense understanding that the acceptance
shall remove samples. Samples not thereof in writing by the board, to
removed within fifteen (15) days after furnish any or all of the items
written notice to the bidder will be described therein and shall constitute a
regarded as abandoned and the CiTi contract between the successful bidder
General Conditions - Page 2 of 4

35. Pertinent information: Damaged goods 41. The successful bidder shall clean up the date of delivery. If during this
not removed by the vendor, as stated, and remove all debris and rubbish period such faults develop, the
will be regarded as abandoned and the resulting from his work from time to successful bidder agrees to
CiTi shall have the right to dispose of time as required or directed. Upon replace the unit, or the part
them as its own property. This completion of the work, the premises affected without cost to CiTi.
condition addresses the following shall be left in a neat, unobstructed
concerns: condition, and the buildings broom 46. Any merchandise provided under the
cleaned, and everything in perfect contract, which is or becomes defective
a. Damaged cases discovered repair and order. during the guarantee period, shall be
during and after delivery replaced by the successful bidder free
b. Products that do not meet 42. Equipment, supplies and materials may of charge with the specific
specifications be stored at the site only on the understanding that all replacements
c. Storage of such items approval of CiTi and at the successful shall carry the same guarantee as the
d. Ownership of such items bidder's risk. In general, such onsite original equipment. The successful
storage should be avoided to prevent bidder shall make any such
36. In any of the situations mentioned, the possible damage or loss of the material. replacement immediately upon
vendor is required to pick up damaged receiving notice from CiTi.
goods at the time of delivery, and 43. Work shall progress to cause the least
immediately issue credit. Additionally, inconvenience to CiTi. The successful DELIVERY
if the discrepancies are not noted until bidder shall keep in touch with the
after receipt of the goods, the vendor entire operation and install his work 47. Delivery must be made in accordance
agrees to pick up the items on the next promptly. with the instructions to bidders and
delivery. In either event, if the vendor specifications. If delivery instructions
does not adhere to these terms, CiTi 44. Bidders shall acquaint themselves with do not appear on order, it will be
gains title to the property and needs conditions to be found at the site and interpreted to mean prompt delivery.
only to maintain a record of the shall assume all responsibility for The decision of the CiTi as to
delivery date and the item codes to be placing and installing the equipment in reasonable compliance with delivery
entitled to credit. the locations required. terms shall be final. If a vendor is
bidding a special-order item that will
37. No items are to be shipped or delivered GUARANTEES BY THE extend the delivery time outside of the
until receipt of an official purchase SUCCESSFUL BIDDER specified time frame, this must be
order. Each delivery must show a noted in the bid for consideration
purchase order number on the outside 45. The successful bidder guarantees: during the award process.
of the package, unless otherwise
directed by the Purchasing Agent. a. The product against defective 48. CiTi will not accept any deliveries on
material or workmanship and to Saturdays, Sundays or legal holidays,
38. It is mutually understood and agreed repair or replace any damages or except commodities required for daily
that the successful bidder shall not marring occasioned in transit. consumption or where the delivery is
assign, transfer, convey, sublet, or for an emergency.
otherwise dispose of the contract or his b. To furnish adequate protection
right, title, or interest therein, or his from damage for all work and to 49. Items shall be packaged securely and
power to execute such contract, to any repair damages of any kind for properly for shipment, storage and
other person, company, or corporation, which he or his workers are stocking in shipping containers and
without the previous written consent responsible, to the building or according to accepted commercial
from CiTi. equipment, to his own work, or to practice, without extra charge for
the work of other successful packing cases, bailing or sacks.
39. Each bid will be received with the bidders.
understanding that the acceptance 50. The successful bidder shall be
thereof in writing by the board, to c. Carry adequate insurance to responsible for delivery of items in
furnish any or all of the items protect CiTi from loss in case of good condition at the point of
described therein shall constitute a accident, fire, theft, etc. destination. He shall file with the
contract between the successful bidder carrier all claims for breakage,
and CiTi. However, CiTi shall be d. That all deliveries will be equal to imperfections, and other losses, which
under no obligation to purchase items the accepted bid sample. will be deducted from invoices. CiTi
until such time that a properly executed will note for the benefit of successful
Purchase Order has been issued. e. That the equipment delivered is bidder when packages are not received
standard, new, latest model of in good condition.
40. Contract shall bind the successful regular stock product or as
bidder on his part to furnish and deliver required by the specifications; 51. Unless otherwise stated in the
at the prices and in accordance with the also that no attachment or part has specifications, all items must be
conditions of his bid. The contract shall been substituted or applied delivered into and placed at a point
bind CiTi on its part to order from such contrary to manufacturer's within the building as directed by the
successful bidder and to pay for at the recommendations and standard shipping instructions. The successful
contract prices. practice. Every unit delivered bidder will be required to furnish proof
must be guaranteed against faulty of delivery in every instance.
INSTALLATION OF EQUIPMENT material and workmanship for a
period of at least one year from
General Conditions - Page 3 of 4

52. Unloading and placing of the prevention training to all of its
equipment or furniture is the SAVING CLAUSE employees. Such policy shall, at a
responsibility of the successful bidder, minimum, meet the requirements of
and CiTi accepts no responsibility for 60. The successful bidder shall not be held section two hundred one-g of the NYS
unloading and placing of equipment. responsible for any losses resulting if labor law. A model policy and training
Any costs incurred due to the failure of the fulfillment of the terms of the has been created by the NYS
the successful bidder to comply with contract shall be delayed or prevented Department of Labor and can be found
this requirement will be charged to by wars, acts of public enemies, here:
him. No help for unloading will be strikes, fires, floods, acts of God or for https://www.ny.gov/programs/combati
provided by CiTi, and suppliers should any other acts not within the control of ng-sexual-harassment-workplace
notify their truckers accordingly. the successful bidder and which by the
exercise of reasonable diligence he is NON-DISCRIMINATION
53. All deliveries shall be accompanied by unable to prevent. REQUIREMENTS
delivery tickets or packing slips. Ticket
shall contain the following information CONTRACT TERMINATION 64. In accordance with Article 5 of the
for each item delivered: Executive Law (also known as the
61. CiTi shall have the right to terminate or Human Rights Law) and all other State
a. Contract number and/or purchase reduce individual orders without and Federal statutory and
order number further obligation as of the end of the constitutional, nondiscrimination
b. Name of article then current fiscal year in the event that provisions, the bidder agrees that
c. Item number (if applicable) CiTi is on a contingent budget, fails to neither it nor its subcontractors shall be
d. Quantity get a budgetary appropriation or reason of race, creed, color, national
e. Name of the successful bidder experiences approval of funding at a origin, age, sex or disability: (a)
f. Carton shall be labeled with reduced amount for the continuation of discriminate in hiring against any
purchase order and contract individual orders for any subsequent person who is qualified and available
number, successful bidder's name fiscal year. CiTi shall give bidder to perform the work; or (b)
and general statement of contents. written notice of termination or the discriminate against or intimidate any
Failure to comply with this reduction of orders within thirty days employee hired for the performance of
condition shall be considered (30) of the failure to appropriate the work under the Agreement. CiTi does
sufficient reason for refusal to necessary funding. This contract shall not discriminate on the basis of sex in
accept the goods. be deemed executory only to the extent the educational program or activities
of the monies appropriated and which it operates, and it is required by
54. The successful bidder shall supply all available for the purpose of the Title IX of the Educational
guarantees, service warranties, and contract, and no liability on account Amendments of 1972 not to
manuals where applicable. thereof shall be incurred by the discriminate in such a manner. This
purchaser beyond the amount of such policy of nondiscrimination includes
55. If applicable, each item on the bid monies. It is understood that neither the following areas; recruitment and
containing a Chemical Substance must this contract nor any representation by appointment of employees;
be accompanied by a MATERIAL any public employee or officer creates employment pay and benefits;
SAFETY DATA SHEET when any legal or moral obligation to counseling services for students; access
delivered. Failure to include these request, appropriate or make available by students to educational program;
requisite data sheets will prohibit the monies for the purpose of the contract. course offering and student activities.
processing of payment.
62. CiTi shall have the option, in its sole
PAYMENTS discretion, to terminate an award
agreement, at any time during the term
56. Payment for the used portion of an hereof, for convenience and without
inferior delivery will be made by CiTi cause. CiTi shall exercise this option
on an adjusted price basis. by giving Contractor and/or Awarded
Vendor written notice of termination.
57. Payment will be made only after The notice shall specify the date on
correct presentation of claim forms or which termination shall become
invoices as may be required. effective.
58. Payments of any claim shall not NEW YORK STATE SEXUAL
preclude CiTi from making claim for HARASSMENT LAWS:
adjustment on any item found not to
have been in accordance with the 63. By submission of this Bid, each bidder
contract specifications. and each person signing on behalf of
any bidder certifies, and in the case of
59. The bidder shall state the amount of the a joint bid each party thereto certifies
discount that will be allowed for as to its own organization, under
payment terms less than 30 days. In the penalty of perjury, that the bidder has
absence of such stated discount, and has implemented a written policy
payment will be made approximately addressing sexual harassment
thirty days (30) after receipt of prevention in the workplace and
materials and invoice. provides annual sexual harassment
General Conditions - Page 4 of 4

REQUIRED FORM
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
BID PROPOSAL CERTIFICATIONS
I. General Bid or Proposal Certification
The proposer certifies that it will furnish, the prices herein quoted, the materials, equipment and/or services as proposed on
this bid.
II. Non-Collusive Proposal Certification
By submission of this proposal, the proposer certifies that it is complying with Section 103-d of the General Municipal Law as
follows:
Every bid or proposal hereafter made to a political subdivision of the State or any public department, agency or official
thereof where competitive bidding is required by statute, rule regulation or local law, for work or services performed or to be
performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such
bidder as true under the penalties of perjury:
Non-Collusion Bidding Certification
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid
each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication or
agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or
with any competitor;
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other
bidder or to any competitor; and
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. A bid shall not be considered for award nor shall any award be made where (A), (1), (2) and (3) above have not been complied
with; provided, however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and
shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where (A), (1), (2) and (3) above
have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the
purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or his
designee, determines that such disclosure was not made for the purpose of restricting competition. The fact that a bidder (a)
has published price lists, rates or tariffs covering items being procured, (b) has informed prospective customers of proposed or
pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same
prices being bid, does not constitute, without more, a disclosure within the meaning subparagraph A(1).
C. Any bid hereafter made to any political subdivision of the State or any public department, agency or official thereof by a
corporate bidder for work or services performed or to be performed or good sold or to be sold, where competitive bidding is
required by stature, rule, regulation or local law, and where such bid contains the certification referred to in subdivision A of the
section, shall be deemed to have been authorized by the Board of Directors of the bidder, and such authorization shall be
deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the
act and deed of the corporation.
III. Conflict of Interest Certification
A. Each bidder must state, by signing below, that no officer of any participating school district, or any member of any related
Board of Education, including CiTi, or the specific governing body, is, as defined within the General Municipal Law provisions
relating to conflicts of interest, directly or indirectly financially involved in this bid proposal.
Company Name
Authorized Signature Title
Print Name Date
Fixed Neck Equipment Hauler Bid, B26-0018

REQUIRED FORM
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
EXCEPTIONS OR LIMITATIONS TO BID SPECIFICATIONS AND CONDITIONS
This page must be completed and signed by the vendor in order for your bid to be considered by the Center of
Instruction, Technology & Innovation.
A. If any exceptions or limitations to the bid conditions and specifications are part of your bid, you must check box 1
(below) and indicate the limitation on this page.
1. The following limitations or qualifications are included in this bid:
a. Delivery:
b. Freight or Delivery Charges:
c. Pricing:
d. Other (please specify):
B. If no exceptions or limitations are part of your bid, you must check box 2 (below).
2. No Limitations or Exceptions Apply
Company Name
Authorized Signature Title
Print Name Date
BIDDERS ACKNOWLEDGEMENT OF TERMS AND CONDITIONS
CiTi reserves the right to award bids by total (aggregate), group (subcategory) or individual (line-by-line), whichever
is in the best interest of the School Districts or CiTi.
By signing below and submitting this bid for consideration by CiTi, the bidder acknowledges that he/she has read,
understood and agrees to all aspects of the General Conditions, Bidding Instructions and Special Conditions, and all
appendices and the Bidder Response Form as presented without reservation or alteration. The Bidder, Bidder affiliates
and any other agency that intercedes on the Bidder's behalf also agrees to hold CiTi harmless and not responsible for
any hardship that can or potentially could be caused and subsequently impacts the bidder as a result of this bid.
Company Name
Authorized Signature Title
Print Name Date
Fixed Neck Equipment Hauler Bid, B26-0018

REQUIRED FORM
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
CERTIFICATION OF COMPLIANCE
IRAN DIVESTMENT ACT OF 2012
The Bidder/Contractor named below certifies compliance with The State of New York Iran Divestment Act of
2012 (Act), Chapter 1 of 2012 Laws of NY, State Finance Law subsection 165-a including the following:
1. By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract
awarded hereunder, Bidder/Contractor (or any assignee) certifies that it is not on the "Entities
Determined To Be Non-Responsive Bidders/Offerers Pursuant to The New York State Iran
Divestment Act of 2012" list ("Prohibited Entities List") posted on the OGS website at:
http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf.
2. Bidder/Contractor certifies that it will not utilize on such Contract any subcontractor that is
identified on the Prohibited Entities List.
3. Bidder/Contractor is advised that should it seek to renew or extend a Contract awarded in response
to the solicitation, it must provide the same certification at the time the Contract is renewed or
extended.
4. During the term of the Contract, should CiTi or a Component District receive information that
Bidder/Contractor (as defined in CiTi's General Conditions) is in violation of the above-referenced
certifications, CiTi will review such information and offer the Bidder/Contractor (or any assignee) an
opportunity to respond. If the Bidder/Contractor (or any assignee) fails to demonstrate that it has
ceased its engagement in the investment activity which is in violation of the Act within 90 days after
the determination of such violation, then CiTi shall take such action as may be appropriate and
provided for by law, rule, or contract, including, but not limited to, seeking compliance, recovering
damages, or declaring the Contractor in default.
5. CiTi reserves the right to reject any bid, request for assignment, renewal or extension for an entity
that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a
contract, and to pursue a responsibility review with respect to any entity that is awarded a contract
and appears on the Prohibited Entities list after contract award.
If the Bidder/Contractor is unable to certify that his/her name and the name of the Bidder/Contractor does not
appear on the list created pursuant to paragraph (b) of subdivision 3 of Section 165-a of the State Finance Law, a
signed statement setting forth in detail why it cannot be certified will be attached to this form.
Authorized Signature
Print Name
Title
Company Name
Date
Fixed Neck Equipment Hauler Bid, B26-0018