CITY OF ROSEBURG
REQUEST FOR QUALIFICATIONS
FIVE-YEAR PAVEMENT MANAGEMENT PROGRAM
RFQ NO. PW-19-01
SUBMITTAL DEADLINE: 2:00 P.M., JULY 16, 2019
CITY OF ROSEBURG
REQUEST FOR QUALIFICATIONS FOR
FIVE-YEAR PAVEMENT MANAGEMENT PROGRAM
ENGINEERING SERVICES - RFQ NO. PW-19-01
GENERAL REQUIREMENTS AND INSTRUCTIONS TO PROPOSERS
1. GENERAL INFORMATION. These general requirements and instructions have been
written to describe the professional engineering services more particularly described in the
Request for Qualifications (RFQ) Exhibit “C” for the City of Roseburg’s Five-Year Pavement
This RFQ is intended to provide interested persons (herein referred to as proposers) with
sufficient information to prepare and submit statements of qualifications (SOQs) for consideration
by the City. It is the City’s intent to select the most qualified proposer based on the evaluation
criteria set forth in this RFQ. In accordance with ORS 279A.125, proposers shall use recyclable
products to the maximum extent economically feasible in the performance of the contract work
set forth in this RFQ.
The City reserves the right to reject any and all SOQ’s received as a result of this RFQ prior to
the execution of a contract upon a finding that it is in the public interest to do so. Preparation and
submission of a SOQ is at the proposer’s sole risk and expense.
SOQs and all accompanying documents will become the property of the City and will not be
returned. See Section 16 of this RFQ, entitled “Public Records”.
This RFQ contains and incorporates the following:
Professional Engineer, Architect or Land Surveyor
Services Contract, including City’s Standard
Description of Services
Attachments – Monthly Streetsaver report
2. FORM OF SOQ. SOQs are to be based on and submitted in accordance with the
instructions contained in this RFQ. The City may change these instructions at any time prior to
the Solicitation Closing by addendum as provided in Section 6 of this RFQ. Proposers are
responsible for responding to all addenda.
3. POINT OF CONTACT. The City Manager’s office is the point of contact in the City for this
RFQ. With the exception of questions relating to technical aspects of the services to be provided
(see following Section 4), all correspondence pertaining to this RFQ should be directed to Amy L.
Sowa, City Recorder, 900 S.E. Douglas Avenue, Roseburg, OR 97470. The City Manager’s
Office may be contacted by calling 541-492-6866.
Page 1–- RFQ-ENGINEERING SERVICES
4. TECHNICAL CLARIFICATIONS, REQUESTS FOR CHANGES. Questions regarding
specific technical aspects of the service requested by this RFQ or seeking clarification concerning
this RFQ may be directed to Loree Pryce, P.E. by calling 541-492-6892 or emailing
email@example.com. No oral clarification will be binding on the City. The City will be bound
only by this RFQ and any written addendum issued hereunder.
Requests for changes to this RFQ, including requests for changes in any of the exhibits to this
RFQ must be submitted in writing to the City Recorder not later than ten (10) calendar days prior
to the date of the Solicitation Closing. The request must include a statement of the requested
changes and the reason therefore. The request shall be marked as a “Request of Change in
RFQ” and specify the RFQ Number set forth in the caption to this RFQ. Written request may be
delivered by mail or by confirmed e-mail. The City will respond to all written requests for changes,
in writing, within five days of receipt of such request.
If inquiries, comments or requests for changes raise issues that require clarification or a
modification to this RFQ, the clarification or modification will be made by written addendum as
provided in Section 6 of this RFQ.
5. SCHEDULE OF EVENTS. The following schedule of events shall be followed for this
Solicitation Starting Date
SOQ Review Period
Notice of Competitive Range (if used)
Interviews (if required)
Notice of Intent to Award
Award and Execution of Contract
June 20, 2019
2:00 p.m., on July 16, 2019
July 17 – July 25, 2019
July 26, 2019
July 31-August 1, 2019
August 9, 2019
within 75 days of Solicitation Closing
If the City receives a request for change or protest from a proposer in accordance with the
instructions in this RFQ, the City may extend the Solicitation Closing date as necessary to
consider whether to issue an addendum. The City also reserves the right to delay any of the
dates set forth above, if it is determined to be in the best public interest to do so. The addendum
shall become effective upon execution by the City.
If the City decides to negotiate with proposers in the competitive range, notice of intent to award
will only be given to proposers in the competitive range and shall be made after completion of
6. ADDENDUM TO THE REQUEST FOR QUALIFICATIONS. In the event it becomes
necessary to revise any part of this RFQ prior to the Solicitation Closing, an addendum will be
provided to all proposers who have requested and received a copy of this RFQ. RECEIPT OF AN
ADDENDUM MUST BE ACKNOWLEDGED BY SIGNING AND RETURNING THE DOCUMENT
WITH THE SOQ. Proposers may protest requirements of this RFQ by submitting a request for
change, in accordance with Section 4 of this RFQ. No addendum will be issued less than four
days prior to the date of the Solicitation Closing.
7. FORMAT OF SOQs. SOQs must contain the information specified in Section 8 of this
RFQ. SOQs must be prepared on the SOQ form attached hereto as RFQ Exhibit “A.” An SOQ
should provide a concise description of the proposer’s ability to satisfy the requirement of this
Page 2–- RFQ-ENGINEERING SERVICES
RFQ and the contract attached hereto as Exhibit “B”, along with the City’s Standard Contract
Provisions attached as an exhibit to such contract.
8. CONTENT OF SOQs. SOQs should demonstrate that the proposer can furnish the
services in a manner that will be cost effective for the City. Those SOQs which do not contain all
information required by this RFQ or are otherwise non-responsive may be rejected immediately;
however the City has discretion to accept a SOQ that does not conform with all RFQ requirements
if the City determines that the non-conformance is not substantial or material. If a SOQ is unclear,
or appears inadequate, at the City’s discretion, the proposer may be given an opportunity to
explain how the SOQ complies with the RFQ. The City also has discretion to permit a proposer
to correct a typographical error or other minor mistake or oversight in its SOQ.
8.1 SOQs must contain at least the following:
SOQ Form. The SOQ form, attached hereto as RFQ Exhibit “A” must be
fully completed, submitted and duly executed by the authorized
representative of the proposer, and include the following:
a. The proposer’s business name, address, telephone number, e-mail
address and federal tax identification number;
b. The proposer’s legal form of entity (sole proprietor, corporation,
LLC, etc.) and, if applicable, state of incorporation or organization and main
c. Name(s) and title(s) of person(s) authorized to submit the SOQ and
to execute the contract; and
8.1.2 Table of Contents. Include a clear identification of the material by section
and page number.
8.1.3 Executive Summary. The Proposer may use this section to introduce the
SOQ or to summarize the key provisions of the SOQ.
8.1.4 Statement of Understanding. The Proposer shall include a detailed
statement of the understanding of the Project.
Qualifications. The proposer’s statement of qualifications must contain the
a. List the Project Manager and key personnel (including
subcontractors) and management to be utilized for the work. Include a
description of education, certificates or licenses, professional background,
experience, skills, expertise and training for the type of services required
including any ODOT certifications;
b. Describe the demonstrated experience of the firm and its principals
in completing previous projects of similar nature along with a discussion of
how experience on previous projects relates to the City of Roseburg
Pavement Management Program. Firms that cannot demonstrate previous
experience on at least three similar projects shall not be considered
qualified to propose on this project;
c. Provide a statement of experience of the Firm, Project Manager and
Project Team with work of a similar nature, including references of former
d. Organization of project team; and
Page 3–- RFQ-ENGINEERING SERVICES