Fitness Equipment Maintenance & Repairs

Agency: City of Phoenix
State: Arizona
Type of Government: State & Local
NAICS Category:
  • 811219 - Other Electronic and Precision Equipment Repair and Maintenance
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Dec 4, 2019
Due Date: Dec 13, 2019
Solicitation No: IFB 20-028
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
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Fitness Equipment Maintenance & Repairs

Updated: 12/04/2019 9:41 AM

Updated: 12/04/2019 9:41 AM


Solicitation Details
Solicitation/Project Number

IFB 20-028

Department


Finance

Contract Specialist/Procurement Officer

Tyree Jefferson

Pre-Offer Conference/Pre-Submittal Meeting

Date Due


12/13/2019 2:00 PM

NIGP


909-17 - Athletic Facility Maintenance and Repair

Additional Information

The City of Phoenix invites sealed offers for Fitness Equipment Maintenance & Repairs for the City's Fire Department.

Associated Files

Solicitation responses must be submitted in a sealed envelope, unless otherwise specified in the Solicitation. The response must clearly identify the Company Name and Address, Solicitation Number, and the Bid Opening Date and Time.
It is the Bidder's responsibility to include the number of copies specified in the Solicitation.

NOTE: The City of Phoenix will NOT accept responses submitted after the Date and Time stated in the Solicitation, nor will the City of Phoenix accept responses submitted by fax or e-mail, unless otherwise specified in the Solicitation.


PLEASE NOTE: If you download a Solicitation, you also need to download all current addenda that may have been issued since the original document was posted.
It is the Bidder's responsibility to ensure that they have all addenda prior to submitting their offer.​

Interested Party Form

Please fill out the following information to be placed on the Interested Parties list for this Solicitation.

NOTE: The below form is NOT used to submit bids.
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Contractor
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CITY OF PHOENIX
FINANCE DEPARTMENT
Tyree Jefferson
Procurement Officer
251 W. Washington St 8th Fl
Phoenix, AZ 85003
Phone: (602) 534-2743
Email tyree.jefferson@phoenix.gov
Date posted on website (11/18/2019):
INVITATION FOR BID
IFB 20-028
Fitness Equipment Maintenance & Repairs – REQUIREMENTS CONTRACT
TABLE OF CONTENTS
CITY OF PHOENIX
TABLE OF CONTENTS
SECTION I – INSTRUCTIONS........................................................................................3
SECTION II – STANDARD TERMS AND CONDITIONS ..............................................14
SECTION III – SPECIAL TERMS & CONDITIONS.......................................................28
SECTION IV – INSURANCE AND INDEMNIFICATION ...............................................32
SECTION V – SCOPE...................................................................................................36
SECTION VI – SUBMITTALS .......................................................................................43
Solicitation Number IFB 20-028
Pg. 2
07/2018 (JMK)
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
SECTION I – INSTRUCTIONS
Please read before continuing to the offer document. This list may not include
every requirement; the purpose is to assist vendors, but vendors are expected to
read and comply with the entire solicitation.
SOLICITATION RESPONSE CHECK LIST
Check off each of the following as the necessary action is completed.
All forms have been completed and signed, including Solicitation Disclosure form.
All Submittals are included.
Reviewed and verified prices offered.
Checked price extensions and totals.
Included any required drawings or descriptive literature.
If required, checked and included the amount of the offer surety.
Reviewed the insurance requirements, if any, to assure compliance.
Included the specified number of copies of the offer as indicated in Submittal
section.
Included signed addenda, if any.
Addressed the mailing envelope to the Procurement Officer on the solicitation front
page, at the address listed.
The mailing envelope clearly shows your company name and address, the
solicitation number, solicitation title and the offer opening date.
Mailed the response in time – City must receive offers no later than the date and
time indicated in the Schedule of Events or addenda.
Solicitation Number IFB 20-028
Pg. 3
07/2018 (JMK)
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
SECTION I – INSTRUCTIONS
1. DESCRIPTION – STATEMENT OF NEED:
1.1. The City of Phoenix invites sealed offers for Fitness Equipment
Maintenance & Repairs for a five-year period commencing on or about February
1, 2020, in accordance with the specifications and provisions contained herein or
the “Effective Date” which is upon award by City Council, conditioned upon
signature and recording by the City Clerk’s department, as required by the
Phoenix City Code, whichever is later.
1.2. This solicitation is available through Arizona Relay Service 7-1-1. Please
call TTY 800-367-8939 for assistance.
1.3. Notwithstanding the foregoing, this Agreement will terminate upon the
earliest occurrence: by reaching the end of the term including any extensions
exercised, or termination pursuant to the provisions of this Agreement.
2. CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION:
Vendors must be registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/financesite/Pages/EProc-help.aspx to respond to solicitations
and access procurement information. The City may, at its sole discretion, reject any offer
from an Offeror who has not registered.
3. SCHEDULE OF EVENTS:
ACTIVITY (All times are local Phoenix time) DATE
Solicitation Issue Date
November 18, 2019
Written Inquiries Due Date
November 22, 2019 at 2:00 pm
Offer Due Date
Offer Submittal Location
December 6, 2019 at 2:00 pm
251 W. Washington Street, 8th Floor
Phoenix, AZ 85003
Solicitation Number IFB 20-028
Pg. 4
07/2018 (JMK)
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
The City reserves the right to change dates and/or locations as necessary, and the
City does not always hold a Pre-Offer Conference or Site visit.
4. PREPARATION OF OFFER:
4.1. All forms provided in Submittal Section must be completed and submitted
with the offer. The signed and completed Solicitation Disclosure form must
be included or your offer may be deemed non-responsive.
4.2. It is permissible to copy Submittal forms if necessary. Erasures,
interlineations, or other modifications of the offer must be initialed in original
ink by the authorized person signing the offer. No offer will be altered,
amended or withdrawn after the specified offer due date and time. The City
is not responsible for Offeror’s errors or omissions.
4.3. All time periods stated as a number of days will be calendar days.
4.4. It is the responsibility of all Offerors to examine the entire solicitation and
seek clarification of any requirement that may not be clear and to check all
responses for accuracy before submitting an offer. Negligence in preparing
an offer confers no right of withdrawal after due date and time. Offerors are
strongly encouraged to:
4.4.1. Consider applicable laws and/or economic conditions that may affect
cost, progress, performance, or furnishing of the products or
services.
4.4.2. Study and carefully correlate Offeror’s knowledge and observations
with the solicitation and other related data.
4.4.3. Promptly notify the City of all conflicts, errors, ambiguities, or
discrepancies that Offeror has discovered in or between the
solicitation and other related documents.
4.4.4. The City does not reimburse the cost of developing, presenting or
providing any response to this solicitation. Offers submitted for
consideration should be prepared simply and economically,
providing adequate information in a straightforward and concise
manner. The Offeror is responsible for all costs incurred in
responding to this solicitation. All materials and documents
submitted in response to this solicitation become the property of the
City and will not be returned.
Solicitation Number IFB 20-028
Pg. 5
07/2018 (JMK)

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