50-2425031 Fitness Equipment and Services

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	339920 - Sporting and Athletic Goods Manufacturing 423910 - Sporting and Recreational Goods and Supplies Merchant Wholesalers 713940 - Fitness and Recreational Sports Centers
Posted Date:	Mar 18, 2026
Due Date:	Apr 29, 2026
Solicitation No:	Doc1818338838
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	Doc1818338838
Project Title:	50-2425031 Fitness Equipment and Services
Description:	Fitness equipment for the NC's 58 Community Colleges over a three (3) year term with two (2) one-year renewal options.
Opening Date:	4/29/2026 2:00 PM
Posted Date:	3/19/2026
Status:	Open
Department:	STATE OF NC - COMMUNITY COLLEGES SYSTEMS OFFICE


Solicitation Number * Doc1818338838	Department STATE OF NC - COMMUNITY COLLEGES SYSTEMS OFFICE	Status Reason Open
Opening Date 2026-04-29T14:00:00.0000000	Posted Date * 2026-03-18T18:22:50.0000000Z	Primary Commodity Code Fitness equipment
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Latanya Davis
Description Fitness equipment for the NC's 58 Community Colleges over a three (3) year term with two (2) one-year renewal options.

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STATE OF NORTH CAROLINA

North Carolina Community College System

Invitation for Bid #: 50-2425031

Fitness Equipment & Services

Date Issued: March 18, 2026

Bid Opening Date: April 29, 2026

At 2:00PM EST

Direct all inquiries concerning this IFB to:

Latanya Davis

Procurement Specialist I

Email: davist@nccommunitycolleges.edu

Phone: 919-807-7089

Ver: 11/2023

STATE OF NORTH CAROLINA

Invitation for Bids #

50-242-5031

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid. Failure

to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login

Ver: 11/2023

STATE OF NORTH CAROLINA

North Carolina Community College System NCCCS)

Refer ALL Inquiries regarding this IFB to:

The procurement lead through the Message Board in the

Sourcing Tool. See section _2.6_ for details.

Invitation for Bids # 50-2425031

Bids will be publicly opened: April 29, 2026

Using Agency: North Carolina Community College System Commodity No. and Description: 4920 – Fitness Equipment

Requisition No.: N/A

EXECUTION

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and

deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this bid is submitted competitively and without collusion (G.S. 143-54),

 that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A

of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and  it is not an ineligible

Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this

IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more

than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning fair

employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any

Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public

Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this bid

response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not aware that any

such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS

AND CONDITIONS incorporated below. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

TOLL FREE TEL. NO:

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

FAX NUMBER:

E-MAIL:

Ver: 11/2023

VALIDITY PERIOD Offer shall be valid for at least one hundred eighty days (180) from date of bid opening, unless otherwise stated here: ______

days, or if extended by mutual agreement in writing of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt

by the agency issuing this IFB.

BID ACCEPTANCE

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between

the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the

Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated

on the attached certification, by ______________________________________________________

(Authorized Representative of NC Community College System)

Ver: 11/2023

Contents

1.0 PURPOSE AND BACKGROUND............................................................................................................................ 7

1.1 CONTRACT TERM ........................................................................................................................................... 8

2.0 GENERAL INFORMATION.................................................................................................................................... 8

2.1 INVITATION FOR BID DOCUMENT .................................................................................................................. 8

2.2 E-PROCUREMENT FEE .................................................................................................................................... 8

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS................................................................. 8

2.4 IFB SCHEDULE ................................................................................................................................................ 9

2.5 BID QUESTIONS .............................................................................................................................................. 9

2.6 BID SUBMITTAL .............................................................................................................................................. 9

2.7 BID CONTENTS ............................................................................................................................................. 10

2.8 ALTERNATE BIDS........................................................................................................................................... 10

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS .................................................................................... 10

3.1 METHOD OF AWARD.................................................................................................................................... 10

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ....................................... 11

3.3 BID EVALUATION PROCESS ........................................................................................................................... 11

3.4 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................................................ 12

3.5 INTERPRETATION OF TERMS AND PHRASES................................................................................................. 12

4.0 REQUIREMENTS ............................................................................................................................................... 12

4.1 PRICING ........................................................................................................................................................ 12

4.2 ADDITIONAL DISCOUNT OFFERS/REBATES .................................................................................................. 12

4.3 PRODUCT IDENTIFICATION........................................................................................................................... 13

4.4 TRANSPORTATION AND IDENTIFICATION..................................................................................................... 13

4.5 DELIVERY AND INSTALLATION ...................................................................................................................... 13

4.6 AUTHORIZED RESELLER ................................................................................................................................ 16

4.7 DESCRIPTIVE LITERATURE ............................................................................................................................ 16

4.8 HUB PARTICIPATION ..................................................................................................................................... 16

4.9 WARRANTY................................................................................................................................................... 16

4.10 MAINTENANCE OPTION ........................................................................................................................... 17

4.11 TRAINING ................................................................................................................................................. 18

4.12 MAINTENANCE MANUAL ......................................................................................................................... 18

4.13 INSTRUCTION MANUALS.......................................................................................................................... 18

4.14 REFERENCES ............................................................................................................................................. 18

4.15 VENDOR’S REPRESENTATIONS ................................................................................................................. 18

4.16 FINANCIAL STABILITY................................................................................................................................ 18

4.17 AGENCY INSURANCE REQUIREMENTS MODIFICATION............................................................................ 19

4.18 SUBCONTRACTORS................................................................................................................................... 19

Ver: 11/2023

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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50-2425031 Fitness Equipment and Services

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