Proposal For: Alabaster Recreation Center and Library
(Project) Alabaster, Alabama
Bid Package: Fitness Equipment
Proposal Due Date: 12/04/2025 up until 10:59 CST
RFI’s Due Date: 11/20/2025 up until 1:59 PM CST
Proposal By: (Bidder)
Dated: _
To: Sports Facilities Companies
17755 US Hwy 19 N Unit 300
Clearwater, FL 33764
Project Manager: Dylan Lowdermilk (
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Send Responses to: Dylan Lowdermilk (
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Ishan Patel (
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Submit Bid Packages:
Bids should be clearly marked “SEALED BID” and must be submitted, bearing on the outside the name and address of
the proposing party, the name of the project for which the bid is submitted and the time and date of the bid opening. Bids
are due no later than 2:00 PM CST on 11/27/2025 at City of Alabaster Attn: Mark Frey, City Clerk, 1953 Municipal
Way, Ste. 201 Alabaster, AL 35007.
Referenced Project Documents
Confirm the below project documents have been received and reviewed:
1. Scope of Work for referenced bid package – Alabaster SOW - Fitness Equipment .docx
2. Drawings and Specifications – Final Drawings and Specs
3. Bid Tabulation Form – Attached via Excel
4. Sample Contract – Sample AIA Contract
5. Addenda – as Applicable
Required Attachments must be included within your sealed bid to be eligible:
1. COI
2. W9
3. Bid Tabulation Form
4. Sample Project Milestone Schedule
a. Contract Execution
b. Material Lead Times
c. Material Delivery
d. Installation
Prequalification Requirements
1. Vendor shall comply with all applicable State and local laws, ordinances, codes, and regulations.
2. Subcontractor must have completed (3) similar sized and scoped projects in the last (5) years. Include this
information in your bid submission with references. Subcontractors are required to have owners approval to
move forward with contracting.
A. Base Proposal
1. The Bid Package referenced herein is entitled “Bid Package”
2. (Bidder), the undersigned, do hereby declare we have carefully examined the site of the proposed work and the
project documents. We do hereby agree to furnish all material, transportation, equipment, apparatus systems,
labor and supervision required to do all work in strict accordance to the project documents for the below base
price
Exclusions:
B. Proposal Alternatives – Please include the equipment listed as alternative in your proposal as a separate
proposal.
