Fiscal and Programmatic Monitoring Services

Agency:	State Government of Mississippi
State:	Mississippi
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Jan 7, 2026
Due Date:	Feb 25, 2026
Solicitation No:	1651-26-R-RFQF-00001
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Procurement Details

Smart Number	1651-26-R-RFQF-00001	Advertised Date	01/07/2026 8:00 AM
RFx #	3140004441	Submission Date	02/25/2026 2:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	02/25/2026 2:30 PM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	RFQ - Formal
Agency	MS DEPT OF HUMAN SERVICES
RFx Description	Fiscal and Programmatic Monitoring Services

Contact Information

Name	Kimbley Hendrix	Email	KIMBLEY.HENDRIX@MDHS.MS.GOV
Phone	6013547205	Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
94620	Serv FinAuditing

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
RFQ

Attachment Preview

Robert G. Anderson

Executive Director

REQUEST FOR QUALIFICATIONS (RFQ)

Fiscal and Programmatic Monitoring Services

RFQ No. 20260107FPMS

RFx No. 3140004441

Issue Date: January 7, 2026

CLOSING LOCATION

Mississippi Department of Human Services

200 South Lamar Street

Jackson, Mississippi 39201

CONTACT

Name: Kimbley Hendrix

E-mail Address: Procurement.Services@mdhs.ms.gov

Phone Number: (601) 359-4500

CLOSING DATE AND TIME

Responses must be received by February 25, 2026, at 2:00p.m.,CT

RFQ 20260107FPMS

Page 1 of 37

SECTION 1 - PURPOSE

The Mississippi Department of Human Services (MDHS) is seeking to establish one (1) contract with a firm to

provide professional auditing/monitoring services on behalf of MDHS to contracted subgrantees, including a

potential MDHS subgrant with the Mississippi Department of Child Protection Services (MDCPS) funded by

Temporary Assistance for Needy Families (TANF). The firm will provide complete monitoring services for

MDHS awarded subgrants funded by federal monies. In addition to TANF, other federal monies awarded to

subgrantees that may require professional auditing/monitoring services include, but are not limited to,

Community Services Block Grant (CSBG), Low Income Home Energy Assistance Program (LIHEAP), Low

Income Household Water Assistance Program (LIHWAP), and grants issued to Planning and Development

Districts.

This RFQ does not commit MDHS to contract for any supply or service whatsoever. The MDHS accepts no

responsibility for any expense incurred by the respondent in the preparation and presentation of a response.

Such expenses shall be borne exclusively by the respondent.

SECTION 2 - TIMELINE

Request for Qualifications Issue Date:

Questions and Requests for Clarification to MDHS

Deadline:

Anticipated Written Answers to Questions:

Submission Deadline:

Anticipated Date of the Notice of Intent to Award:

Anticipated Debriefing Request Due Date:

January 7, 2026

January 22, 2026, 2:00p.m., CT

February 6, 2026

February 25, 2026, 2:00p.m., CT

March 20, 2026

March 25, 2026, 2:00p.m., CT

Note: MDHS reserves the right to adjust this schedule as it deems necessary. MDHS also has the right to

reject any and all responses during any step of the procurement or awarding process (even after negotiations

have begun).

SECTION 3 - MDHS CONTACT AND QUESTIONS/REQUESTS FOR CLARIFICATION

Questions regarding this RFQ shall be submitted in writing by e-mail to Kimbley Hendrix, at

Procurement.Services@mdhs.ms.gov. Verbal questions will NOT be accepted. Questions will be answered via

response email to all firms that provide questions by the above required date; accordingly, questions shall NOT

contain proprietary or classified information. MDHS does not guarantee that questions received after the

deadline reflected in Section 2 - Timeline will be answered.

When submitting questions and requests for clarifications, “RFQ No. 20260107FPMS, Fiscal and Monitoring

Services Questions” should be the subject for the email. Question submittals should include a reference to the

applicable RFQ section and be submitted in the format shown below:

No.

RFQ Section, Page No.

Question/Request for Clarification

MDHS, as the procuring agency, reserves the right to meet (or hold conference calls) with RFQ respondents to

provide answers to any inquiries raised by firms responding to this RFQ. Such discussions would only be

intended to obtaining further clarification of provided responses.

Should an amendment to the RFQ be issued, it will be posted on the Mississippi Contract/Procurement

RFQ 20260107FPMS

Page 2 of 37

Opportunity Search Portal website and the MDHS website (www.mdhs.ms.gov) in a manner that all

respondents will be able to view. Further, respondents must acknowledge receipt of any amendment to the

solicitation by signing and returning the amendment with the response packet, by identifying the amendment

number and date in the space provided for this purpose on the amendment, or by letter. The acknowledgment

should be received by the MDHS by the time and at the place specified for receipt of responses as reflected in

Section 2 - Timeline. It is the respondent’s sole responsibility to monitor the websites for any updates or

amendments to the RFQ.

This RFQ, questions, requests for clarification, answers, and the Notice of Intent to Award will be published on

the Mississippi Contract/Procurement Opportunity Search Portal and the Mississippi Department of Human

Services (hereinafter “MDHS”) website (http://www.mdhs.ms.gov) in a manner that all respondents will be able

to view by the dates reflected in Section 2 - Timeline.

SECTION 4 – DESCRIPTION OF SERVICES

The Contractor will monitor agreements awarded to the Mississippi Department of Child Protection Services

(MDCPS) as well as other grants awarded through MDHS, as necessary, and as selected by the Office of

Compliance, Division of Monitoring. Subgrantee monitoring services to include a detailed analysis comprised

of, but not limited to achieving the following objectives:

•

To determine if a subgrantee is carrying out its program activities in a timely manner and in

accordance with the subgrant agreement;

•

To ensure that required programmatic records are maintained to demonstrate compliance with

applicable regulations and requirements;

•

To ensure expenditures of federal funds are properly documented and in line with approved budget

narrative as submitted by the subgrantee and maintained in accordance with applicable

regulations and requirements;

•

To verify subgrantee have audits, as required under 2 CFR Part 200 Subpart F;

•

To assess if the subgrantee has a continuing capacity to carry out the approved program or

project;

•

To identify potential problem areas and to assist the subgrantee in complying with applicable

laws and regulations;

•

To assist subgrantee in resolving compliance problems through discussion, training, and the

provision of technical assistance;

•

To provide adequate follow-up measures to ensure that performance and compliance deficiencies

are corrected by subgrantee and not repeated;

•

If applicable, to review subgrantee agencies to determine if services are delivered in accordance

with contract requirements as to type of services;

•

If applicable, to review records of subgrantee agencies to determine if systems are in place to

properly document the provision of services, client eligibility, and compliance with any other

contract requirements;

•

To consider whether the results of the subgrantee audits, on-site reviews, or other monitoring

require adjustments to the subgrant agreement;

•

If potential fraud risks are identified in the course of monitoring, to assess whether the

subgrantee has put in place appropriate fraud controls to address such risks.

Monitoring Reviews for Program and Fiscal Compliance

The Contractor must conduct on-site and/or desk review of selected MDHS subgrants for programmatic and

RFQ 20260107FPMS

Page 3 of 37

fiscal compliance at a minimum of once during the contract term. The monitoring review must be conducted in

accordance with the MDHS Subgrant Manual, the Subgrant Agreement and requirements as outlined in 2 CFR

§ 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

In general, the subgrant monitoring procedures will consist of the following:

•

Notification of a monitoring review via a schedule letter;

•

Entrance Conference;

•

Examination of fiscal and programmatic requirements;

•

Exit Conference;

•

Initial Findings Letter;

•

Corrective Action Response and/or follow up; and

•

Final Decision Letter.

The Contractor’s responsibilities are as follows:

•

Review financial records, policies, procedures, and internal controls related to the Subgrant

Agreement.

•

Assess the allowability, allocability, and reasonableness of the costs incurred.

•

Verifying the accuracy of financial statements and the Schedule of Expenditures of Federal

Awards (SEFA).

•

Ensuring compliance with all grant-specific financial and programmatic requirements, as well as

applicable laws (e.g., Uniform Guidance for federal grants).

•

Evaluating progress toward achieving project goals and objectives.

•

Conducting site visits for physical observation and documentation review if necessary.

During the term of the contract, the Contractor shall maintain accurate records of any and all documentation

required by the State and/or Federal regulations. The Contractor shall provide copies of all documentation and

records as determined by MDHS, including complete monitoring review files and copies of all correspondence

and documents retrieved from the Subgrantees. All documentation must be provided to MDHS, Division of

Monitoring at the completion of each review and/or upon request. Further, all work papers created during the

course of the monitoring shall be subject to review and/or copying by MDHS upon request.

Monitoring of Other Grants

The Contractor will review other grants awarded by the MDHS to include a detailed analysis

comprised of, but not limited to achieving the following objectives:

•

Determine if the grantee is carrying out its activities in accordance with grant requirements

and/or contract agreement;

•

Ensure expenditures of federal funds are properly documented and in line with approved

requirements and maintained in accordance with applicable regulations and requirements; and

•

Identify potential problem areas and to assist the subgrantee in complying with applicable laws

and regulations.

Provide Assistance to Office of Inspector General

The Contractor will assist the Office of Inspector General (OIG), Investigations Division, on an as needed basis,

with the review of documentation for financial audits and assist with financial investigations, as needed. The

Contractor must review the documentation for the purposes of verifying whether there is material evidence of

RFQ 20260107FPMS

Page 4 of 37

financial fraud. The documentation to be reviewed shall include, but is not limited to:

•

General Ledgers;

•

Payroll Records/Time Cards;

•

Bank Statements/Checks; and

•

Receipts/Invoices, etc.

The Contractor will provide a comprehensive report of findings to the OIG, Investigations Division at the

conclusion of the audit. The Contractor, on an as needed basis, will also provide expert witness testimony for

those financial audits and financial investigations.

The Contractor will be required to provide an audit report and along with the entire case documents pertaining

to the subgrantee/contractor that is being audited when requested.

SECTION 5 – DURATION

The anticipated term of the contract shall be for a period of one (1) year. The contract may be renewed at the

discretion of MDHS upon written notice to Contractor at least thirty (30) days prior to each contract anniversary

date for a period of four (4) one-year periods under the same prices, terms, and conditions as in the original

contract. The total number of renewal years permitted shall not exceed four (4).

Renewal years are subject to the needs of MDHS, as well as the availability and appropriation of funds. The

Chief Procurement Officer shall notify the contractor, on a timely basis, that funds are or are not available for

the continuation of the contract for each succeeding fiscal period. A multi-term contract will be canceled if

funds are not appropriated or otherwise made available to support the continuation of performance in any fiscal

period succeeding the first; however, this does not affect either the State’s rights or the contractor’s rights under

any termination clause in the contract.

SECTION 6 – REGISTRATION WITH MISSISSIPPI SECRETARY OF STATE

By submitting a response, the respondent certifies that it is registered to do business in the State of Mississippi

as prescribed by the Mississippi Secretary of State or, if not already registered, that it will do so within seven (7)

business days of being offered an award. Sole proprietors are not required to register with the Mississippi

Secretary of State.

SECTION 7 - DEBARMENT

By submitting a response, the respondent certifies that it is not currently debarred from submitting responses

(ex. bids, quotes, proposals) for contracts issued by any political subdivision or agency of the State of

Mississippi or Federal government and that it is not an agent of a person or entity that is currently debarred from

submitting responses for contracts issued by any political subdivision or agency of the State of Mississippi or

federal government. The respondent shall submit a completed MDHS Debarment Verification Form, attached to

this RFQ as Attachment B. Attachment B shall be received by MDHS, in the response packet submitted by

the respondent, no later than 2:00p.m., CT, on February 25, 2026. MDHS reserves the right to deem any

response packet not containing an executed MDHS Debarment Verification Form, as non-responsive to the

RFQ.

SECTION 8 – POST-AWARD VENDOR DEBRIEFING

A bidder, successful or unsuccessful, may request a Post-Award Debriefing, in writing, by U.S. Mail or

electronic submission. The written request must be received by Samuel Cole, Chief Procurement Officer of

MDHS within three (3) business days of notification of the contract award. A Post-Award Debriefing is a

RFQ 20260107FPMS

Page 5 of 37

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

Fiscal and Programmatic Monitoring Services

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also