MACON-BIBB COUNTY, GEORGIA
Request for Proposals (RFP)
FOR
Fire Suppression Maintenance and Services
27-002-LH
91022
91023
96177
MACON-BIBB COUNTY
ISSUE DATE: JULY 10, 2026
DUE DATE: AUGUST 13, 2026
MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business
Enterprises are encouraged to participate in the solicitation process. Additionally, respondents
are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged
businesses requiring assistance with the competitive process can contact Cherise Stephens, Small
Business Affairs at (478) 300-2297 or cstephens@maconbibb.us
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I. GENERAL
A. Invitation
Notice is hereby given that Macon-Bibb County will receive responses to the Request for Proposal for Fire
Suppression Maintenance and Services (original plus 5 copies and Flash Drive) in the Procurement
Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, until 12:00 o’clock NOON at the time
legally prevailing in Macon, Georgia on August 13, 2026, for Fire Suppression Maintenance and Services
for Macon- Bibb County. Qualified vendors to provide comprehensive maintenance services.
NO LATE RESPONSES WILL BE CONSIDERED
The names of responding firms will be publicly read on Thursday, August 13, 2026, at 2:00 p.m.in the
Macon-Bibb County Procurement Department Conference Room, located at 700 Poplar Street, Third Floor,
Macon, Ga 31201.
The deadline to submit questions is Friday, July24, 2026, by 3:00 p.m. Questions must be emailed to
lhardwick@maconbibb.us.
B. Definitions
Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-
Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of
Commissioners.
C. Solicitation Documents
Announcement of this Request for Professional Services may also be posted on the Macon-Bibb County
website at www.maconbibb.us/purchasing and on the Georgia Procurement Registry website
https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp
D. Pre-Bid
A pre-bid conference is scheduled for 10:00 a.m., Wednesday, July 22, 2026, at the Middle Georgia
Regional Airport Room Conference Room, located at 1000 Terminal Drive, Macon, Georgia 31201.
Deadline for submitting questions is Friday, July 24, 2026, by 3:00 p.m. All questions must be submitted
via email to Lhardwick@maconbibb.us
E. Insurance Requirements
Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia.
All coverage should be written with insurance companies with a Best Rating of A or better. Insurance shall be
obtained prior to commencement of work and shall remain in force throughout the period of the contract.
Macon-Bibb County shall be named as additional insured on the policy.
Workers’ Compensation: Statutory
Errors and Omission: $1,000,000
General Liability: $1,000,000
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F. Submittals
Responses must be sealed and identified on the outside of the package as and delivered to
27-002-LH
Fire Suppression Maintenance and Services
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon, Georgia 31201
Telephone: (478) 803-0550
Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline on
date of closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and
formalities. Respondents shall carefully read the information contained herein and submit a complete response
to all requirements and questions as directed. Submittals and any other information submitted by in response to
the RFP shall become the property of Macon-Bibb County.
G. Responsiveness
To be considered “responsive” the submission must include completed copies of the following documents:
• Price Proposal Form
• Proposer Qualification Form
• List of Sub-Consultants
• Minority Participation Goal
• Financial & Legal Stability Statement
• Georgia Security and Immigration Compliance Act (E-Verify) Affidavit
H. Responsibility
To be considered “responsible” the submitting firm must meet the following minimum qualifications:
• Three (3) years of experience providing the services included herein
• Licensed to do business in the State of Georgia
• Financially and legally responsible to perform the services included herein
I. Reservations
Macon-Bibb County will not provide compensation to Respondents for any expenses incurred by the
Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise
expressly stated or required by law.
Each submission should be prepared simply and economically, providing a straightforward, concise description
of your firm’s ability to meet the requirements of this RFP. Emphasis should be on completeness, clarity of
content, responsiveness to the requirements, and an understanding of the Owner’s needs.
Macon-Bibb County makes no guarantee that an award will be made as a result of this RFP and reserves the
right to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical
inconsistencies, or delete any item/requirement from this RFP or contract when deemed to be in the Owner’s
best interest.
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Macon-Bibb County will consider only representations made within the submission in response to this RFP.
Owner will not be bound to act by any previous knowledge, communication, or submission by the firms other
than this RFP.
Failure to comply with the requirements contained herein may result in the submission being deemed “non-
responsive” or “non-responsible”. Non-responsive submissions will not be reviewed for potential awards.
II. BACKGROUND
Macon Bibb County government has a legislative branch which composes of ten Commissioners and employs
approximately 1,708 individuals. The County provides a variety of services, that include Middle Georgia
Regional Airport facility. The regional airport spans 1,149 acres and features two asphalt runways: Runway 5-
23 measures 6,500 feet long currently undergoing a 500-foot extension, while Runway 14-32 is 5,000 feet long-
both accommodating a variety of aircraft operations. Middle Georgia Regional Airport serves a hub for aviation
activity, including a repair facility. In June 2026, Middle Georgia Regional Airport Contour Airlines updated its
daily services from Middle Georgia Regional Airport to Baltimore Washington International Airport and
Middle Georgia Regional Airport to Fort Lauderdale Hollywood International Airport.
III. SCOPE OF SERVICES.
Middle Georgia Regional Airport is in need of a service agreement which specifies the
completion, repair, and maintenance of all fire suppression systems and equipment in compliance with all
required inspections and related work pursuant of any applicable NFPA and other relevant regulatory codes.
Service agreement must include specific numbers for hourly rate, after hours rate, percentage
upcharge for parts, stated service coverage for compliance with all applicable NFPA and related regulatory
codes. All proposals that include parts must be reviewed by the Airport Operation Managers.
Service agreement must include specific numbers for hourly rate, after hours rate, percentage
upcharge for parts (please see and fill out the service and cost proposal for clarification on page
7), stated service coverage for compliance with all applicable NFPA and related regulatory codes. (Excessive
parts cost may require additional quotes). The following service areas include Airport Terminal, Operations
Center, Maintenance Building, Deluge Pump Facility, Embraer Facility, and all related fire suppression systems
and equipment for which MGRA is responsible for currently, or in the future.
Constraints:
Some areas require escorts for access.
Desired Outcome:
Contract/agreement must result in fire suppression systems and equipment being maintained in
compliance with applicable regulatory code compliance on a scheduled, or un-scheduled basis, being
applicable to all MGRA facilities, and executed via clear communication with Airport Operations.
Coordination Requirements:
Airport Operations Department-contact information will be provided to awarded vendor.
Known Hazards:
No known extraordinary hazards.
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Vendor/ Contractor Acknowledgement & Signature
By signing below, I acknowledge that I have reviewed and understand the project scope, requirements, and
expectations described in this Statement of Intent. I agree to proceed with preparing and submitting a quote or
proposal based on the information provided.
Name/Company: ____________________________________________________
Signature: _________________________________________________________
Date: _____________________________________________________________
Contact Info (phone/email): ____________________________________________
Key Dates:
•
•
•
RFP Release Date: 7/8/2026
Questions Due: 7/24/2026
Proposal Due Date: 8/13/2026
IV. SUBMITTAL FORMAT AND REQUIREMENTS
Along with the required submitting documents included, bidders shall provide the following:
• A Statement of Qualifications on the company’s history with similar project
• A cost proposal (to be submitted in a separate envelope from the technical proposal) Excessive
parts cost may require additional quotes.
• A timeline for completion, if applicable.
Proposals shall be submitted by mail or hand delivery by 12:00 noon on August 13th, 2026. The address for
submittals is:
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon, Georgia 31201
Questions:
Any questions regarding this RFP shall be submitted to Laura Hardwick, Procurement Director in via email at
Lhardwick@maconbibb.us. All questions will be aggregated, and answers shared with all interested bidders via
addendum
V. SCORING (total possible number of points = 100)
Expérience/Qualifications – Maximum 40 points
Capacity /Ressources - 40 Points
Price – Maximum 15 Points
Local Approach – Maximum 5 Points
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This page summarizes the opportunity, including an overview and a preview of the attached documents.