MACON-BIBB COUNTY, GEORGIA
Request for Proposals (RFP)
FOR
Fire Suppression Maintenance and Services
26-037-LH
91022
91023
96177
MACON-BIBB COUNTY
ISSUE DATE: FEBRUARY 18, 2026
DUE DATE: MARCH 19, 2026
MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business
Enterprises are encouraged to participate in the solicitation process. Additionally, respondents
are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged
businesses requiring assistance with the competitive process can contact Cherise Stephens, Small
Business Affairs at (478) 300-2297 or cstephens@maconbibb.us
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I. GENERAL
A. Invitation
Notice is hereby given that Macon-Bibb County will receive responses to the Request for Proposal for Fire
Suppression Maintenance and Services (original plus 5 copies and Flash Drive) in the Procurement
Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, until 12:00 o’clock NOON at the time
legally prevailing in Macon, Georgia on March 19, 2026, for Fire Suppression Maintenance and Services
for Macon- Bibb County. Qualified vendors to provide comprehensive maintenance services.
NO LATE RESPONSES WILL BE CONSIDERED
The names of responding firms will be publicly read on Thursday, March 19, 2026, at 2:00 p.m.in the
Macon-Bibb County Procurement Department Conference Room, located at 700 Poplar Street, Third Floor,
Macon, Ga 31201.
The deadline to submit questions is Friday, February 27, 2026, by 3:00 p.m. Questions must be emailed to
lhardwick@maconbibb.us.
B. Definitions
Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-
Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of
Commissioners.
C. Solicitation Documents
Announcement of this Request for Professional Services may also be posted on the Macon-Bibb County
website at www.maconbibb.us/purchasing and on the Georgia Procurement Registry website
https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp
D. Pre-Bid
A pre-bid mandatory conference is scheduled for 10:00 a.m., Wednesday, February 25, 2026, at the
Middle Georgia Regional Airport Room Conference Room, located at 1000 Terminal Drive, Macon,
Georgia 31201. Deadline for submitting questions is Friday, February 27, 2026, by 3:00 p.m. All
questions must be submitted via email to Lhardwick@maconbibb.us
E. Insurance Requirements
Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia.
All coverage should be written with insurance companies with a Best Rating of A or better. Insurance shall be
obtained prior to commencement of work and shall remain in force throughout the period of the contract.
Macon-Bibb County shall be named as additional insured on the policy.
Workers’ Compensation: Statutory
Errors and Omission: $1,000,000
General Liability: $1,000,000
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F. Submittals
Responses must be sealed and identified on the outside of the package as and delivered to
26-037-LH
Fire Suppression Maintenance and Services
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon, Georgia 31201
Telephone: (478) 803-0550
Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline on
date of closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and
formalities. Respondents shall carefully read the information contained herein and submit a complete response
to all requirements and questions as directed. Submittals and any other information submitted by in response to
the RFP shall become the property of Macon-Bibb County.
G. Responsiveness
To be considered “responsive” the submission must include completed copies of the following documents:
• Price Proposal Form
• Proposer Qualification Form
• List of Sub-Consultants
• Minority Participation Goal
• Financial & Legal Stability Statement
• Georgia Security and Immigration Compliance Act (E-Verify) Affidavit
H. Responsibility
To be considered “responsible” the submitting firm must meet the following minimum qualifications:
• Three (3) years of experience providing the services included herein
• Licensed to do business in the State of Georgia
• Financially and legally responsible to perform the services included herein
I. Reservations
Macon-Bibb County will not provide compensation to Respondents for any expenses incurred by the
Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise
expressly stated or required by law.
Each submission should be prepared simply and economically, providing a straightforward, concise description
of your firm’s ability to meet the requirements of this RFP. Emphasis should be on completeness, clarity of
content, responsiveness to the requirements, and an understanding of the Owner’s needs.
Macon-Bibb County makes no guarantee that an award will be made as a result of this RFP and reserves the
right to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical
inconsistencies, or delete any item/requirement from this RFP or contract when deemed to be in the Owner’s
best interest.
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Macon-Bibb County will consider only representations made within the submission in response to this RFP.
Owner will not be bound to act by any previous knowledge, communication, or submission by the firms other
than this RFP.
Failure to comply with the requirements contained herein may result in the submission being deemed “non-
responsive” or “non-responsible”. Non-responsive submissions will not be reviewed for potential awards.
II. BACKGROUND
Macon Bibb County government has a legislative branch which composes of ten Commissioners and employs
approximately 1,708 individuals. The County provides a variety of services, that include Middle Georgia
Regional Airport facility. The regional airport spans 1,149 acres and features two asphalt runways: Runway 5-
23 measures 6,500 feet long currently undergoing a 500-foot extension, while Runway 14-32 is 5,000 feet long-
both accommodating a variety of aircraft operations. Middle Georgia Regional Airport serves a hub for aviation
activity, including a repair facility. In May 2025, Middle Georgia Regional Airport Contour Airlines updated its
daily services from Baltimore/Washington International to Dulles International Airport.
III. SCOPE OF SERVICES.
Macon-Bibb County Middle Georgia Regional Airport is soliciting an annual agreement for Fire Suppression
Maintenance and Service from highly skilled contractors to provide a broad spectrum of fire protection
maintenance and operational services. The Contractors must be certified in his/her trade and licensed in the
State of Georgia. The services required include both preventive maintenance, routine maintenance, and on-call
emergency repairs. The Scope of Work for this Request for Proposal will include the following services to
provide all equipment and materials, (Macon Bibb reserves the option to purchase and provide equipment and
materials on a situational case by case basis) and labor required to perform the listed services:
Fire Suppression Services:
1. Provide Quarterly Preventive Maintenance Services. If there are any deficiencies seen during the
preventive maintenance service, the contractor shall document and provide a written proposal for
the recommended repairs and associated costs. All labor, parts, equipment provided by the
Contractor shall be warranted or guaranteed for a period of time of not less than one year.
2. Perform annual inspections. Inspections to be completed with previous inspection dates whereas not to
allow their certifications to expire. Prior to performing any inspections, a mutually agreed upon
schedule must be approved by Macon-Bibb County designated personnel. If there are any deficiencies
during inspection, the contractor shall document and provide a written proposal for the recommended
repairs and associated costs.
3. Maintenance and Services performed must follow all applicable NFPA and related regulatory codes.
In addition, comply with all applicable local, state, and federal laws.
4. Services to include the following facilities located at Middle Georgia Regional Airport: Airport
Terminal, Operations Center, Executive Terminal building, maintenance building, deluge pump
facility, Embraer facility, and all related fire suppression systems and equipment. Modifications may
be required to update additional buildings for services.
5. Perform emergency repairs such as signal malfunctions, replacement and troubleshooting on fire
protection equipment on an as needed basis.
6. At the completion of work, the Contractor shall remove all materials, supplies, debris and leave the
area in a clean condition.
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7. The awarded contractor will be utilized for as-needed maintenance throughout the term of the annual
agreement.
8. Contractors shall provide monthly, quarterly, and year-to-date operational reporting services that
highlight operational issues/conditions and summarize the preventive maintenance, remedial work
requests and facility management. In addition, Contractor shall prepare an invoice listing the expenses
to be paid and submit each invoice to Macon-Bibb County Government for payment in a lump sum.
Key Dates:
• RFP Release Date: 2/18/2026
• Questions Due: 2/27/2026
• Proposal Due Date: 3/19/2026
IV. SUBMITTAL FORMAT AND REQUIREMENTS
Along with the required submitting documents included, bidders shall provide the following:
• A Statement of Qualifications on the company’s history with similar project
• A cost proposal (to be submitted in a separate envelope from the technical proposal)
• A timeline for completion.
Proposals shall be submitted by mail or hand delivery by 12:00 noon on March 19th, 2026. The address for
submittals is:
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon, Georgia 31201
Questions:
Any questions regarding this RFP shall be submitted to Laura Hardwick, Procurement Director in via
email at Lhardwick@maconbibb.us. All questions will be aggregated, and answers shared with all
interested bidders via addendum
V. SCORING (total possible number of points = 100)
Expérience/Qualifications – Maximum 40 points
Capacity /Ressources - 40 Points
Price – Maximum 15 Points
Local Approach – Maximum 5 Points
VI. AWARD BASIS
Awards will be recommended to the respondent with the highest number of points.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
