Fire & Security Alarm Monitoring (Citywide)
| Agency: | City of DeLand |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Oct 8, 2025 |
| Due Date: | Oct 21, 2025 |
| Solicitation No: | RFP-26-01 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Main
Agency
City of DeLand
City of DeLand
Status
Active
Active
Fiscal Year
2026
2026
Type
Request for Proposal
Request for Proposal
Department
Purchasing
Purchasing
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
Yes
Yes
Insurance Required
Yes
Yes
Bid Bond Required
Yes
Yes
Bid Bond Amount
$1,000
$1,000
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The purpose of this Request for Proposals (RFP) is to select a qualified Contractor to provide Fire & Security Alarm Monitoring. There are fourteen fire alarms and fifteen security alarms that will require monitoring 24 hours a day, 365 days a year. The City has multiple types of brands for fire and security alarms, the awarded contractor will be responsible for repairing, replacing, or updating any faulty/outdated alarms and equipment. Below are the locations for all fire and security alarms, other City buildings or facilities may be added or removed on as-needed basis.
The purpose of this Request for Proposals (RFP) is to select a qualified Contractor to provide Fire & Security Alarm Monitoring. There are fourteen fire alarms and fifteen security alarms that will require monitoring 24 hours a day, 365 days a year. The City has multiple types of brands for fire and security alarms, the awarded contractor will be responsible for repairing, replacing, or updating any faulty/outdated alarms and equipment. Below are the locations for all fire and security alarms, other City buildings or facilities may be added or removed on as-needed basis.
Dates(All times are listed as
EST
)
Broadcast Date
9/9/2025 12:00 PM EST
9/9/2025 12:00 PM EST
Question End Date
10/7/2025 5:00 PM EST
10/7/2025 5:00 PM EST
Due Date
10/21/2025 2:00 PM EST
10/21/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Meetings
Total: 1
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
| 9/30/2025 | 10:00 AM | Yes | City Hall, 120 S. Florida Ave., DeLand, FL 32720 |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 8
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 16
| Question | Date Asked | Answer | Date Answered |
| Will the Serial Numbers be provided from the wireless antennas to the new contractor? | 9/11/2025 8:21:32 AM | That information will be available to the awarded contractor. | 9/16/2025 8:30:33 AM |
| Can you provide the last annual NFPA 72 fire alarm reports? | 10/3/2025 11:17:48 AM | ||
|
Can you provide the Burglar Alarm System brand name and zone lists for the following sites: Parks & Rec, Sanborne Center, Chisholm Center, Police Department and Deland Airport Admin.?
|
10/6/2025 8:43:25 AM | We do not have this information. | 10/7/2025 8:31:48 AM |
| Is there a functioning Burglar Alarm at 219 W. Howry Ave. and is it currently being used? | 10/6/2025 8:44:24 AM | There is no burglar alarm at 219 W Howry (PD). | 10/6/2025 8:51:35 AM |
| If the Fire or Burglar Alarm Panels are proprietary, will you want to keep your current servicer and have us take over all monitoring? Or are you requesting a price to change out the proprietary panels so we could both service and monitor the systems? | 10/6/2025 8:47:33 AM | ||
| If the Fire or Burglar Alarm Panels are proprietary, will you want to keep your current servicer and have us take over all monitoring? Or are you requesting a price to change out the proprietary panels so we could both service and monitor the systems? | 10/6/2025 9:44:47 AM | ||
| Adding to the proprietary existing systems, will you have the current servicer assist in unlocking / programming dialer to the new company station. | 10/6/2025 10:51:39 AM | ||
| City of Deland is part of sourcewell. Shall we submit Sourcewell pricing? | 10/6/2025 10:52:04 AM | If you choose to, yes. | 10/6/2025 10:53:28 AM |
| If the Fire or Burglar Alarm Panels are proprietary, will you want to keep your current servicer and have us take over all monitoring? Or are you requesting a price to change out the proprietary panels so we could both service and monitor the systems? | 10/6/2025 12:00:02 PM | ||
| Will you consider an override or revised agreement if Auto Liability does not meet your limit. | 10/6/2025 3:11:03 PM | This will not be altered. | 10/6/2025 3:55:34 PM |
|
The 10/3 addendum states "Contractor shall provide annual testing and certification as required by applicable laws."
Are we to include fire alarm inspections or is this just for monitoring. |
10/7/2025 8:41:46 AM | Only monitoring. | 10/7/2025 8:48:41 AM |
|
The new addendum states "Provide access to online account via an internet website with the ability to view account
activity and view/download reports". However, not all systems allow for a website the customer can view/download reports, how should this be handled? |
10/7/2025 9:49:56 AM | ||
| Can you provide the Fire Alarm Model for PD-219 W. Howry, City Hall - 120 S. Florida Ave. and Little League Field-403 S. Alabama Ave? | 10/7/2025 9:57:36 AM |
Little League doesn’t have any systems. City Hall is an Edwards EST 2 and PD is a Siemens panel.
|
10/7/2025 10:12:40 AM |
| Is the "Daily Reports" in the new addendum just referring to the monitoring station contacting you in case of an alarm, trouble, etc. as it happens? | 10/7/2025 10:02:11 AM | Just referring to monitoring. | 10/7/2025 10:03:30 AM |
| The Burglar Alarms at Parks & Rec, Chisholm Center & Chisholm Gym are proprietary ADT Systems, which normally do not allow for outside contractors to interface. Are these specific alarm systems have hardwired door contact and motion devices or do they have wireless door contact and motion devices with batteries in them? | 10/7/2025 10:08:32 AM | These locations have wired sensors. | 10/7/2025 11:03:00 AM |
| When will the bond be released back to the contractors that are not awarded the bid? | 10/7/2025 4:06:42 PM | After recommendation of award. | 10/8/2025 8:36:50 AM |
Commodity Codes
Total: 5
| Code | Description |
| [075-2] | Alarm Systems, Visual and Audio (For Electrically and Mechanically Operated Doors) |
| [936-9] | Alarm Equipment Maintenance/Repair (Fire, etc.) |
| [990-5] | Alarm Services |
| [990-39] | Emergency Systems Monitoring Service to include Alarms and Operational Readiness Reporting |
| [990-50] | Installation of Security and Alarm Equipment |
Publications
Total: 1
| Publication | Date |
| Daytona News Journal | 9/9/2025 |
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