Fire Promotional Exams
| Agency: | Cosumnes Community Services District |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Posted Date: | Sep 1, 2026 |
| Due Date: | Sep 29, 2026 |
| Solicitation No: | FD-27-009 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
| Bid Number: |
FD-27-009
|
| Bid Title: |
Fire Promotional Exams
|
| Category: | Professional & Consulting Services |
| Status: | Open |
|
Attachment Preview
COSUMNES COMMUNITY SERVICES DISTRICT
REQUEST FOR PROPOSALS (RFP)
FOR
Fire Promotional Exams
(FD-27-009)
Release Date: September 1, 2026
Proposal Deadline: September 29, 2026, by 12:00 p.m. PST
Proposals must be received via email at the email address below by deadline.
Rae Ann DeHart, Administrative Analyst
Email: RaeAnnDeHart@cosumnescsd.gov
Phone: 916-405-7109
Cosumnes Community Services District
8820 Elk Grove Blvd.
Elk Grove, CA 95624
PLEASE READ: Ukraine/Russia-Related Sanctions Compliance. Consultant/Contractor is aware of the requirements of
California Executive Order N-6-22 (“Ukraine/Russia-Related Sanctions), which obligates consultants/contractors to comply
with existing economic sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any
sanctions imposed under state law. The Services may be subject to compliance monitoring by the District. It shall be the
consultants/contractors sole responsibility to comply with all applicable economic sanctions.
Cosumnes Community Services District RFP
Fire Promotional Exams (FD-27-009)
SECTION 1 – PURPOSE
Cosumnes Community Services District (“District”) is seeking the services of a qualified
Consultant to provide fire promotional exams for the positions of Engineer, Captain, Deputy Fire
Marshal, and Battalion Chief.
The Proposer must have a proven history of developing examination plans designed to provide
fair and efficient selection for a given rank. The Proposer must have experience with the
methods and procedures for completing the target components of the project and have
experience in successfully implementing promotional exams for Fire Departments of similar size
to the District.
The term of the agreement shall be for four (4) years, with the option to extend the agreement
for two (2) additional one-year periods.
SECTION 2 – DISTRICT PROFILE
The District is located in California’s Central Valley in the southern portion of Sacramento
County, four miles south of the Sacramento City limits. The District is the largest community
services district in California, encompassing 157 square miles and serving an estimated
population of 221,000.
The District is a regional agency providing fire protection services to the cities of Elk Grove and
Galt, as well as unincorporated areas in southern Sacramento County. Additionally, the District
provides parks and recreation services exclusively to the Elk Grove community.
The District is dedicated to enhancing the quality of life of the residents, businesses, visitors,
and employees within the diverse community by protecting lives, property, and the environment
through superior fire suppression, emergency medical services, fire prevention, and special
operations response; and by providing parks and recreation services through well-maintained
parks and recreational opportunities for health, wellness, and social interactions.
SECTION 3 – SCOPE OF SERVICES
Exhibit A contains the complete Scope of Services, including specific tasks, deliverables, and
project expectations, and should be reviewed carefully by all proposers.
SECTION 4 – RFP OVERVIEW
RFP Timeline
The District will endeavor to administer the proposal process in accordance with the terms and
dates outlined below; however, the District reserves the right to modify the terms, activities,
timeline, or any other aspect of the process at any time, as it deems necessary.
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Cosumnes Community Services District RFP
Fire Promotional Exams (FD-27-009)
EVENT
RFP Issued
Deadline for Questions
District Provides Responses to Questions
Deadline for Proposal Submission
Evaluation / Reference Checks / Interviews* / Selection
Board Approval
Estimated Contract Start Date
DATE/TIME
September 1, 2026
September 10, 2026, 12:00 p.m. PST
September 15, 2026
September 29, 2026, 12:00 p.m PST
October – November 2026
December 2026
January 1, 2027
* It is recommended for Proposer to reserve dates to ensure availability (See Exhibit B)
RFP Coordinator
All communications concerning this RFP must be submitted via email to the RFP Coordinator
identified below. The RFP Coordinator will be the sole point of contact for this RFP.
Rae Ann DeHart, Administrative Analyst
10573 East Stockton Blvd.
Elk Grove, CA 95624
Email: RaeAnnDeHart@cosumnescsd.gov
Phone: 916-405-7109
RFP Amendment and Cancellation
The District reserves the unilateral right to amend this RFP in writing at any time. The District
also reserves the right to cancel or reissue the RFP in its sole discretion. If an amendment is
issued, the District shall provide notice of the amendment to all Proposers. In addition, the District
shall post the amendment on its website at www.cosumnescsd.gov. Proposers shall respond
to the final written RFP and any exhibits, attachments, and amendments thereto.
RFP Questions – Directions for Submission
Specific questions concerning the RFP should be submitted via e-mail to the RFP Coordinator
prior to the “Deadline for Questions.” Proposer questions should clearly identify the relevant
section of the RFP, and page number(s) related to the question being asked. The questions
submitted, and the District’s responses, shall be posted on the District’s website at
www.cosumnescsd.gov.
Proposal Submittal
Proposals must be submitted no later than the date and time specified in the RFP Timeline.
Proposals received after this time and date will not be considered. Proposers must submit an
electronic copy (a single .pdf file containing all submitted material) to the RFP Coordinator. Any
submission to the District by email, will receive a reply that the Proposal has been received
(during regular business hours). If you do not receive a reply, please contact the RFP
Coordinator prior to the submission due date.
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Cosumnes Community Services District RFP
Fire Promotional Exams (FD-27-009)
SECTION 5 – PROPOSAL SUBMISSION REQUIREMENTS
The following guidelines are provided for standardizing the preparation and submission of
proposals. The intent is to assist respondents in the preparation of their submissions and to
assist the District by simplifying the review process providing standards for comparison of
submissions.
Proposals submitted in response to this RFP shall include a complete response to the
requirements in this section in the order presented. The District discourages lengthy and costly
proposals. Proposals should be a straightforward delineation of the respondent’s capability to
satisfy the intent and requirements of this RFP and should not contain redundancies and
conflicting statements.
Proposal Format and Content
Proposals should be prepared on standard 8 1/2" x 11" paper. Proposers are encouraged to
follow the format outlined below to assist the District in efficiently reviewing and comparing
submissions. The District reserves the right to waive minor irregularities or omissions in
proposals.
Proposals must contain the following information in the order listed:
1. Cover letter
The cover letter should be addressed to:
Rae Ann DeHart, Administrative Analyst
Cosumnes CSD
10573 East Stockton Blvd.
Elk Grove, CA 95624
The letter shall include the following:
a. Proposer’s legal name and corporate structure.
b. Proposer’s primary contact information, including name, address, phone, website,
and email.
c. Identification of use of subcontractors and scope of services to be performed by
subcontractors.
d. Identification of any pending litigation against the Proposer.
e. Disclosure of any bankruptcy or insolvency proceedings in last ten (10) years.
f. Statement indicating the proposal will remain valid for at least 120 days.
g. Signature of a company officer empowered to bind the Proposer to the provisions
of this RFP and any contract awarded pursuant to it.
2. Executive Summary
This section of the proposal should provide a concise synopsis of Proposer’s proposal
and credentials to deliver the services sought under the RFP. In addition, it should explain
how the proposed solution will differentiate itself from other vendor solutions and the
reasons why the District should select the proposed solution. This may include a list of
the unique features that give the Proposer a competitive edge. The Executive Summary
should not exceed two (2) pages.
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Cosumnes Community Services District RFP
Fire Promotional Exams (FD-27-009)
3. Qualifications and Experience
Describe the Proposer’s capability for undertaking and performing the work, including any
professional licenses and certificates held by the Proposer. List types and locations of
similar work performed by the Proposer in the last five (5) years that best characterizes
the quality and past performance.
4. References
The Proposer must provide at least three (3) references for which the Proposer has
performed similar services within the last five (5) years. References may be contacted
as part of the selection process. For each reference, proposer must provide the following
information:
a. Name and contact information (i.e. name, title, address, phone, and email)
b. Brief description of work provided.
References may be contacted by the District as part of the evaluation process.
5. Work Plan
The work plan must state the Proposer’s ability to provide services. The plan should be
simple, easy to read and follow, and address and satisfy the objectives and specifications
as listed in Exhibit A – Scope of Services in this RFP.
6. Fee
Provide pricing for the services described in Exhibit A – Scope of Services. The fee
proposal shall clearly identify all costs associated with the services, including any
applicable retesting, travel, mobilization, reporting, or additional service fees.
The Contractor may provide either fixed pricing by contract year or identify any proposed
annual price adjustment methodology applicable to renewal or extension terms.
7. Interview Schedule
To expedite the scheduling of interviews, include a copy of Exhibit B: Interview
Schedule in your proposal. Indicate your preferred times in rank order, with 1 being the
most favored. If the District decides to conduct interviews and your proposal is selected
for a follow-up interview, you will receive an email from the RFP Coordinator with your
scheduled date and time.
8. Commitment to Diversity, Equity, and Inclusion
The District is committed to ensuring that diversity, inclusiveness, and equity are integral
parts of day-to-day management, work, and service delivery. The District’s Board
approved the District’s equity statement and it is within District Policy “Commitment to
Diversity, Equity, and Inclusion. Proposers should review the statement, which can be
found at www.cosumnescsd.gov/DEI. Proposers shall ensure their commitment to and
detail their culture of diversity, equity and inclusion that guide their principles within their
culture and operations. Within this section, the Proposer shall state and provide a detailed
narrative about any diversity, inclusiveness and equity Programs they offer within their
organization.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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