Fire Hydrants and Kits - TC
| Agency: | Pulaski County |
|---|---|
| State: | Arkansas |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Mar 8, 2024 |
| Due Date: | Mar 25, 2024 |
| Solicitation No: | HS-24-021 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
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HS-24-021
Fire Hydrants and Kits - TC
Issue Date: 3/8/2024
Questions Deadline: 3/21/2024 05:00 PM (CT)
Response Deadline: 3/25/2024 02:00 PM (CT)
City of Hot Springs
Contact Information
Contact: Mindy Collins Purchasing Tech
Address: Purchasing
324 Malvern Ave
2nd Floor
Hot Springs, AR 71901
Email: purchasing@cityhs.net
Page 1 of 13 pages
Deadline: 3/25/2024 02:00 PM (CT)
HS-24-021
Event Information
Number:
HS-24-021
Title:
Fire Hydrants and Kits - TC
Type:
HS - Invitation to Bid
Issue Date:
3/8/2024
Question Deadline: 3/21/2024 05:00 PM (CT)
Response Deadline: 3/25/2024 02:00 PM (CT)
Notes:
TO: Prospective Bidders
FROM: City of Hot Springs Purchasing Division
DATE: March 7, 2024
The City of Hot Springs is issuing its “Request for Proposals” or “Invitation to Bid” for:
Bid Number: HS-24-021
Bid Item: Fire Hydrants and Kits - TC
Bid Opening Time, Date & Location: 2:00 PM CT, MONDAY, MARCH 25, 2024,
324 Malvern Ave, 71901, 2nd Floor, Room 206; PO Box 6300, 71902, City of Hot
Springs, Arkansas
The complete bid packet is available online
at https://arkansas.ionwave.net/Login.aspx. Interested Bidders must register
at this site to submit bids electronically. This is the preferred method of
submittal.
Sealed paper responses to this invitation can also be submitted to the Purchasing
Division by mail or in person. Facsimile submissions are not acceptable. The sealed
envelope, including express envelopes, must be identified as a sealed bid and show
the item or bid number.
All responses must be submitted no later than the date and time shown
above for consideration.
Thank you,
Purchasing Division
(501) 321-6830 or (501) 321-6822
purchasing@cityhs.net
Page 2 of 13 pages
Billing Information
Contact: Mary Rice
Address: 324 Malvern Ave
Deadline: 3/25/2024 02:00 PM (CT)
HS-24-021
Phone:
Email:
2nd Floor
Hot Springs, AR 71901
(501) 321-6882
acctpayable@cityhs.net
Bid Attachments
HS-24-021 Fire Hydrants and Kits - TC.pdf
Download
HS-24-021 Fire Hydrants and Kits - TC - Signature Page
Acknowledgment - Fillable.pdf
Download
Acknowledgment of this Invitation to Bid (ITB)/Request for Proposals (RFP) shall be received by the City in order for
you to receive an Addenda (e.g., updates or changes to the bid packet).
Terms and Conditions of Bidding.pdf
Download
Bidder shall read the Terms and Conditions of Bidding for HS-24-021 Fire Hydrants and Kits - TC
Terms and Conditions of Purchase.pdf
Download
Bidder shall read the Terms and Conditions of Purchase for HS-24-021 Fire Hydrants and Kits - TC
O6331.pdf
Download
Ordinance No. 6331
Requested Attachments
DBE, WBE, or MBE Certification
Please upload a copy of the letter or certificate.
Additional Attachments
Please upload any additional documents.
Bid Attributes
1 NOTICE TO BIDDERS
FAILURE TO FOLLOW INSTRUCTIONS AND REQUIREMENTS OF THIS INVITATION TO BID (ITB) MAY BE CAUSE
FOR REJECTION OF BID.
PLEASE CHECK BID PACKET, BID AMOUNT CALCULATIONS, AND BID CONTAINER PRIOR TO SUBMISSION.
CORRECTIONS TO BID DOCUMENTS WILL NOT BE ALLOWED AFTER BIDS ARE OPENED.
2 Terms and Conditions of Bidding for HS-24-021 Fire Hydrants and Kits - TC
Bidder acknowledges the Terms and Conditions of Bidding found in the Attachments Tab.
Bidder Acknowledges
(Required: Check if applicable)
3 Terms and Conditions of Purchase for HS-24-021 Fire Hydrants and Kits - TC
Bidder acknowledges the Terms and Conditions of Purchase found in the Attachments Tab.
Bidder Acknowledges
(Optional: Check if applicable)
Page 3 of 13 pages
Deadline: 3/25/2024 02:00 PM (CT)
HS-24-021
4 SPECIFICATIONS
The City of Hot Springs, Arkansas, on behalf of the Utilities Department is accepting bids to purchase fire hydrants
and kits used by the Water Distribution Division as a term contract (TC). The following specifications describe the
minimum requirements.
The equipment shall be of a new, current design production model and available to the commercial market. The bid
shall include one (1) copy of the manufacturer's published specification and warranty. The City reserves the right to
review the manufacturer's specifications and choose the unit deemed to be in the City's best interest. The
equipment shall comply with all state and federal safety requirements. Any deviations to these specifications shall
be explained.
Fire Hydrants shall be of standard manufacture and conform to AWWA C502. Hydrants shall be designed to
be disassembled for maintenance without excavation. The barrel and operating mechanism shall be designed so
that the main valve will remain closed in the event of an accident, damage, or breaking. Hydrants must have 5-1/4”
valve opening and three-way (4-1/2” and 2-1/2”) openings.
The following models are approved based on the City Ordinance 6331 or approved equivalent, because of
requirements for spare parts and the need to standardize the hydrants:
Mueller Centurion A423
Clow Medallion
All bid prices shall be by each, and include any and all freight charges, demurrage, fuel surcharges, or special
handling charges. All products shall be shipped F.O.B. freight prepaid to our facilities. Orders will be on as needed
basis and will be accompanied by a City Purchase Order.
The City of Hot Springs reserves the right to award the sections that are within the budget available. The contract
will be for one (1) year with five (5) twelve (12) month terms, subject to annual budget approval by the Hot Springs
Board of Directors. Contract will automatically renew annually unless either party supplies thirty (30) day written
Notice of Cancellation. Any escalation in price shall be subject to paragraph 29 of the Terms and Conditions of
Bidding. City reserves the right to accept or decline any and all price increases.
Bidder Acknowledges
(Required: Check if applicable)
5 STATEMENT OF REQUIREMENTS
The following requirements from the Bidder will be shown below on "Certificates Required" and "Additional
Requirements."
6 Certificates Required
Certificates for coverages and items below shall be submitted by the Bidder with the bid forms. If nothing listed
below, no insurance requirements apply.
7 General Liability (Minimum Amount) $500,000
Bidder is required to submit the certificate in the response attachments.
8 Certificate of Good Standing with the State's Secretary of State
Provide the name used for registration.
(Required: Maximum 1000 characters allowed)
Page 4 of 13 pages
Deadline: 3/25/2024 02:00 PM (CT)
HS-24-021
9 Business License
Bidders shall provide the company's Business License information, including the City, State, and Business License
Number. The successful Bidder may be required to obtain a City of Hot Springs business license. For business
services within the City of Hot Springs, the City will honor business licenses from cities within the State of Arkansas.
(Required: Maximum 1000 characters allowed)
1 Additional Requirements
0 The Bidders are hereby notified that the following additional items apply to this procurement as noted.
1 This procurement is subject to an escalation clause
1 Any price increase shall be presented to the City in writing and follow guidelines established under "Escalation
Clause" in the Terms and Conditions of Purchase.
1 This procurement is not subject to federally required certifications/contract clauses.
2
1 REPRESENTATION AND CERTIFICATIONS
3 DEFINITIONS
SMALL BUSINESS CONCERN: As defined pursuant to Section 3 of the Small Business Act and in relevant
regulation promulgated pursuant thereto. If unsure, please contact your local Small Business Administration Office
for clarification.
SOCIALLY AND ECONOMICALLY DISADVANTAGED SMALL BUSINESS CONCERN: Is a business concern (a)
which is at least 51% owned by one or more socially or economically disadvantaged individuals or, in the case of
any publicly-owned business, at least 51% of the stock of which is owned by one or more socially and economically
disadvantaged individuals: and (b) whose management and daily business operations are controlled by one or
more of such individuals.
SOCIALLY AND ECONOMICALLY DISADVANTAGED INDIVIDUALS: Include: Black Americans, Hispanic Americans,
Native Americans (American Indians, Eskimos, Aleuts, and Native Hawaiians), and Asian-Pacific Americans. Asian-
Pacific Americans include U.S. citizens whose origins are from Japan, China, The Philippines, Vietnam, Korea,
Samoa, Guam, the U.S. Territories of the Pacific, Northern Marianas, Laos, Cambodia and Taiwan.
WOMAN-OWNED BUSINESS ENTERPRISE: Contractor is at least 51% owned, controlled, and operated by one or
more women; or, in the case of any publicly owned business, at least 51% of the stock is owned by one or more
women.
LABOR SURPLUS AREA CONCERN: As identified by the Department of Labor, Contractor is in a "Persistent or
substantial labor surplus area" 8(a).
CONTRACTOR: Section 8(a) of the Small Business Act establishes a program which authorizes the Small Business
Administration (SBA) to enter into all types of contracts with other agencies and let subcontracts for performing
those contracts to firms eligible for program participation. SBA's Sub-Contractors are referred to as "8(a)
Contractors."
CONTROLLED: Exercising the power to make policy decisions.
OPERATED: Actively involved in the day-to-day management
Page 5 of 13 pages
Deadline: 3/25/2024 02:00 PM (CT)
HS-24-021
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