Fire Hydrant Assessment Program

Agency:	City of Kingsport
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services 541690 - Other Scientific and Technical Consulting Services
Posted Date:	Feb 7, 2026
Due Date:	Feb 26, 2026
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INVITATION TO BID

Sealed bids for the following project will be received by the Procurement Manager until 4:00 P.M., Eastern Time,

February 26, 2026, and at that time publicly opened in City Hall Conference Room 436, 415 Broad Street,

Kingsport, TN. All bids will be considered for award or rejection at a later date.

PROJECT: Fire Hydrant Assessment Program

Copies of the document will be available for review at the following locations:

Knoxville Builders Exchange

300 Clark Street

Knoxville, TN 37921

AGC Plan Room

249 Neal Drive

Blountville, TN 37617

All Minority and Women-Owned contractors are encouraged to participate. This project is being funded by the

American Rescue Plan Act (ARPA).

A bid bond or certified check in an amount equal to five percent (5%) of the total of the bid is required. Certified

checks should be made payable to City Treasurer, City of Kingsport. The successful bidder will be required to

execute acceptable Performance and Payment Bonds in an amount equal to one hundred (100%) percent of the

contract price.

All bidders must be licensed Contractors as required by the Contractors Licensing Act of 1994 (TCA Title 62,

Chapter 6). No bid will be opened unless the outside of the sealed envelope containing the bid provides the

following information: the Contractor's license number, the date of the license's expiration, and a quotation of that

part of his classification applying to the bid; the Geothermal, HVAC, Masonry, Plumbing, Roofing, and Electrical

subcontractor's license number, each date of the license expiration and that part of each classification applying to

the bid if the value of work is $25,000 or greater; ($100,000.00 or greater for Masonry) if value of the

subcontractor's work is less than $25,000, ($100,000.00 for Masonry), the bid envelope is to be indicated with the

phrase "Subcontractor's bid is less than $25,000" ($100,000.00 for Masonry) after each appropriate heading. If no

Subcontractor's are being used, the outside of the envelope must state, "No Subcontractors are being used on this

project".

By submission of a signed bid, the bidder certifies total compliance with Title VI and Title VII of the Civil Rights

Act of 1964, as amended, and all regulations promulgated thereunder.

No submitted bids may be withdrawn for a period of sixty (60) days after the scheduled closing time for receipt of

bids. All bids shall be signed, sealed and addressed to the Procurement Manager, City of Kingsport, 415 Broad St.,

Kingsport, TN 37660, and marked “Fire Hydrant Assessment Program”. The City by its governing regulations

reserves the right to accept or reject any or all bids received, to waive any informalities in bidding and to re-

advertise.

PUB IT: 02/07/26

Chris McCartt

City Manager

February 7, 2026

PROJECT: Fire Hydrant Assessment Program

Dear Prospective Bidder:

You are invited to submit a sealed price proposal for the above project. A copy of the Invitation to

Bid, Bid Proposal, Compliance Affidavits Form, multiple Federal Forms, and Envelope Cover are

attached. Please make certain you sign your bid, Affidavits Form (affidavits form must also be

notarized), multiple Federal Forms and include with your sealed bid. A bid bond will be required.

Proposals must be submitted on the forms provided by the City.

If you have questions please contact me at (423) 229-9315 or email brentmorelock@kingsporttn.gov .

We look forward to receiving your proposal.

Sincerely,

Brent Morelock, CPPO, CPPB

Procurement Manager

C: Engineering

City of Kingsport – Procurement Department

415 Broad Street, Kingsport, TN 37660

Phone – (423) 229-9419 Fax – (423) 224-2433

COMPLIANCE AFFIDAVIT(S) (TOTAL OF 2 PAGES)

THIS COMPLIANCE AFFIDAVIT MUST BE SIGNED, NOTARIZED AND INCLUDED WITH

ALL BIDS – FAILURE TO INCLUDE THIS FORM WITH THE BID SUBMITTED SHALL

DISQUALIFY THE BID FROM BEING CONSIDERED.

VENDOR:

CONFLICT OF INTEREST:

1. No Board Member or officer of the City of Kingsport or other person whose duty it is to vote for, let

out, overlook or in any manner superintend any of the work for the City of Kingsport has a direct

interest in the award of the vendor providing goods or services.

2. No employee, officer or agent of the grantee or sub-grantee will participate in selection, or in the award

or administration of an award supported by Federal funds if a conflict of interest, real or apparent,

would be involved. Such a conflict would arise when the employee, officer or agent, any member of

their immediate family, his or her partner, or an organization, which employs, or is about to employ,

any of the above, has a financial or other interest in the firm selected for award.

3. The grantee’s or sub-grantees officers, employees or agents will neither solicit nor accept gratuities,

favors or anything of monetary value from vendors, potential vendors, or parties to sub-agreements.

4. Do you or any officers/part-owners/stake-holders/employees of this company have any relative(s)

(relatives include spouse, children, stepchildren or any to whom you are related by blood or marriage)

that are currently employed by the City of Kingsport, Tennessee, including the Kingsport City School

System or serve on the Kingsport Board of Mayor and Aldermen or the Kingsport Board of Education?

_____Yes ______No

If you answered yes please state the name and relationship of the employee or member of the Kingsport

Board of Mayor and Aldermen or Kingsport Board of Education member

____________________________________________________________________

5. Are you or any officers/part-owners/stake-holders/employees of this company also employees of the City

of Kingsport, including the Kingsport City School System or serve on the Kingsport Board of Mayor and

Aldermen or Kingsport Board of Education? _______Yes ______No

If you answered yes please state the name of the employee or board member

____________________________________________________

6. By submission of this form, the vendor is certifying that no conflicts of interest exist.

DRUG FREE WORKPLACE REQUIREMENTS:

7. Private employers with five or more employees desiring to contract for construction services attest that

they have a drug free workplace program in effect in accordance with TCA 50-9-112.

ELIGIBILITY:

8. The vendor is eligible for employment on public contracts because no convictions or guilty pleas or

pleas of nolo contender to violations of the Sherman Anti-Trust Act, mail fraud or state criminal

violations with an award from the State of Tennessee or any political subdivision thereof have occurred.

GENERAL:

9. Vendor fully understands the preparation and contents of the attached offer and of all pertinent

circumstances respecting such offer.

10. Such offer is genuine and is not a collusive or sham offer.

IRAN DIVESTMENT ACT:

11. Concerning the Iran Divestment Act ( TCA 12-12-101 et seq.), by submission of this

bid/quote/proposal, each vendor and each person signing on behalf of any vendor certifies, and

in the case of a joint bid/quote/proposal, each party thereto certifies as to its own organization, under

penalty of perjury, that to the best of its knowledge and belief that each vendor is not on the list

created pursuant to § 12-12-106.

NON-COLLUSION:

12. Neither the said vendor nor any of its officers, partners, owners, agents, representatives, employees or

parties interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly

or indirectly, with any other responder, firm, or person to submit a collusive or sham offer in

connection with the award or agreement for which the attached offer has been submitted or to refrain

from making an offer in connection with such award or agreement ,or collusion or communication or

conference with any other firm, or, to fix any overhead, profit, or cost element of the offer price or the

offer price of any other firm, or to secure through any collusion, conspiracy, connivance, or unlawful

agreement any advantage against the City of Kingsport or any person interested in the proposed award

or agreement.

13. The price or prices quoted in the attached offer are fair, proper and not tainted by any collusion,

conspiracy, connivance, or unlawful agreement on the part of the firm or any of its agents,

representatives, owners, employees, or parties in interest, including this affiant.

BACKGROUND CHECK REQUIREMENT FOR SCHOOL SYSTEM SUPPLIERS:

14. In submitting this bid/quote/proposal, you are certifying that you are aware of the requirements imposed

by TCA § 49-5-413 (d) to conduct criminal background checks through the Tennessee Bureau of

Investigation and the Federal Bureau of Investigation on yourself and any of your employees who may

come in direct contact with students or who may come on or about school property anytime students are

present. You are further certifying that at no time will you ever permit any individual who has

committed a sexual offense or who is a registered sex offender to come in direct contact with children

or to come on or about school property while students are present.

NON-BOYCOTT OF ISRAEL AFFIDAVIT

15. Concerning the Non-Boycott of Israel Act (TCA 12-4-1 et seq.), by submission of this

bid/quote/proposal, each supplier and each person signing on behalf of any supplier certifies, and in

the case of a joint bid/quote/proposal, each party thereto certifies as to its own organization, under

penalty of perjury, that to the best of its knowledge and belief that each supplier is not boycotting

Israel pursuant to § 12-4-1 and will not during the term of any award. Note: Applicable only to

contracts of $250,000 or more and to suppliers with 10 or more employees.

The undersigned hereby acknowledges and verifies that the response submitted to this solicitation is in full

compliance with the applicable laws/listed requirements. The undersigned also declares under penalty of perjury

under the laws of the State of Tennessee that the foregoing is true and correct.

SIGNED

BY:

PRINTED NAME:

TITLE:

SUBSCRIBED AND SWORN TO BEFORE ME THIS DATE:

BY (NOTARY PUBLIC):

MY COMMISION EXPIRES ON:

F-1

ACKNOWLEDGEMENT REGARDING BIDDER

SAM REGISTRATION

Pursuant to 2 CFR Parts 183 and 215 and the requirement of the U.S. Department of Housing and Urban

Development (HUD), contractors procured directly by grantees, sub-grantees, and/or sub-recipients of HUD funds,

including CDBG are required to have an active registration in the System of Award Management (SAM). This

document shall be completed and submitted as part of the bid proposal.

1. By submitting this proposal, the prospective bidder certifies that it has an active registration is SAM that is

not set to expire within the next 90 days.

2. By submitting this proposal, the prospective bidder certifies neither it, its principals nor affiliates, is presently

debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation

in this transaction by any Federal department or agency.

3. The certification in this clause is a material representation of fact upon which reliance was placed when this

transaction was entered into. If it is later determined that an erroneous certification was rendered, in addition

to other remedies available to the Federal Government, the Department or agency with which this

transaction originated may pursue available remedies.

4. Further, the prospective bidder shall provide immediate written notice to the person to which this proposal is

submitted if at any time the Participant learns that this certification was erroneous when submitted or has

become erroneous by reason of changed circumstances.

5. By submitting this proposal, it is agreed that should the proposed covered transaction be entered into, the

prospective bidder will not knowingly enter into any lower-tier covered transaction with a person who is

debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered

transaction unless authorized by the agency with which this transaction originated.

6. It is further agreed that by submitting this proposal, the prospective bidder will include Certification of

Subcontractor Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion without modification,

in all lower-tier covered transactions and in all solicitations for lower-tier covered transactions.

Provide the following information as detailed in the prospective bidder’s SAM registration:

Entity Name:

Address: _

City: _

SAM Entity ID: _

Active Exclusions: Yes

State: _

Zip:

Expiration Date: _

CDBG Manual

Chapter F: Plans and Specifications

Revised (11/29/2022)

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Category*	Solicitation Name	Addenda	Engineer/Architect Contact	Pre-bid Meeting	Bid Opening Date & Time / Reply Date
ITB	Fire Hydrant Assessment Program		Brent Morelock @ brentmorelock@kingsporttn.gov or 423-229-9315		Feb 26,2026 04:00 PM ET

Fire Hydrant Assessment Program

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