Fire Department Hoses

Agency:	City of Fairfax
State:	Virginia
Type of Government:	State & Local
NAICS Category:	326220 - Rubber and Plastics Hoses and Belting Manufacturing
Posted Date:	Dec 4, 2023
Due Date:	Dec 7, 2023
Solicitation No:	QQ 41662
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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GENERAL TERMS AND CONDITIONS

SCOPE OF WORK: The City of Fairfax is seeking to purchase CFFD stenciled hoses and couplings for the Fire Department

(see Pricing Schedule in the Bid Submission Form for details).

AWARD: The City will make an award to the lowest responsive and responsible bidder. The City reserves the right to

reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever

it is deemed in the sole opinion of the City to be in its best interest.

PURCHASE ORDER: City purchases are authorized only if the city issues a Purchase Order in advance of the transaction,

indicating that the city has sufficient funds to pay for the purchase. If the Contractor provides goods or services without

a city purchase order, it does so at its own risk and expense. The city is not liable for payment for any purchases made

by its employees that are not authorized by the City Purchasing Agent.

APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws

of the Commonwealth of Virginia, without regard to its choice of law provisions, and any litigation with respect thereto

shall be brought in the circuit courts of the Commonwealth. The contractor shall comply with all applicable federal,

state and local laws, rules and regulations.

ANTI-DISCRIMINATION: By submitting their bids, bidders certify to the Commonwealth that they will conform to the

provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of

1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities Act and § 2.2-

4311 of the Virginia Public Procurement Act (VPPA).

ETHICS IN PUBLIC CONTRACTING: By submitting their bids, bidders certify that their bids are made without collusion or

fraud and that they have not offered or received any kickbacks or inducements from any other bidder, supplier,

manufacturer or subcontractor in connection with their bid, and that they have not conferred on any public employee

having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of

money, services or anything of more than nominal value, present or promised, unless consideration of substantially

equal or greater value was exchanged.

IMMIGRATION REFORM AND CONTROL ACT OF 1986: By entering into a written contract with the City of Fairfax, the

Contractor certifies that the Contractor does not, and shall not during the performance of the contract for goods and

services in the Commonwealth, knowingly employ an unauthorized alien as defined in the federal Immigration Reform

and Control Act of 1986.

DEBARMENT STATUS: By participating in this procurement, the vendor certifies that they are not currently debarred by

the City of Fairfax from submitting a response for the type of goods and/or services covered by this solicitation. Vendor

further certifies that they are not debarred from filling any order or accepting any resulting order, or that they are an

agent of any person or entity that is currently debarred by the City of Fairfax.

If a vendor is created or used for the purpose of circumventing a debarment decision against another vendor, the non-

debarred vendor will be debarred for the same time period as the debarred vendor.

ANTITRUST: By entering into a contract, the contractor conveys, sells, assigns, and transfers to the City of Fairfax all

rights, title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of

the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired

by the Commonwealth of Virginia under said contract.

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CLARIFICATION OF TERMS: If any prospective bidder has questions about the specifications or other solicitation

documents, the prospective bidder should contact the Purchasing Agent no later than five working days before the due

date. Any revisions to the solicitation will be made only by addendum issued by the Purchasing Agent.

PAYMENT: Invoices for items ordered, delivered and accepted shall be submitted by the contractor directly to the

payment address shown on the purchase order/contract. All invoices shall show the contract number and/or purchase

order number; social security number (for individual contractors) or the federal employer identification number (for

proprietorships, partnerships, and corporations). Any payment terms requiring payment in less than 30 days will be

regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of

discounts for payment in less than 30 days, however.

QUALIFICATIONS OF BIDDERS: The City of Fairfax may make such reasonable investigations as deemed proper and

necessary to determine the ability of the bidder to perform the services/furnish the goods and the bidder shall furnish to

the City all such information and data for this purpose as may be requested. The City reserves the right to inspect

bidder’s physical facilities prior to award to satisfy questions regarding the bidder’s capabilities. The City further

reserves the right to reject any bid if the evidence submitted by, or investigations of, such bidder fails to satisfy the City

that such bidder is properly qualified to carry out the obligations of the contract and to provide the services and/or

furnish the goods contemplated therein.

BIDDER INTERESTED IN MORE THAN ONE BID: If more than one bid is offered by a bidder, directly or indirectly, all such

bids may be rejected. A bidder who has quoted prices on work, materials, or supplies to a bidder is not disqualified from

quoting prices to other bidders or firms submitting a bid directly for the work, materials or supplies.

DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and conditions, the City,

after due oral or written notice, may procure them from other sources and hold the contractor responsible for any

resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which the

City may have.

INDEMNIFICATION: Contractor agrees to indemnify the City, its officers, agents, and employees for any loss, liability,

cost, or reasonable settlement cost incurred as a result of any claims, damages and actions of any kind or nature,

whether at law or in equity, arising from or caused by the use of any materials, goods, or equipment of any kind or

nature furnished by the contractor/any services of any kind or nature furnished by the contractor, provided that such

liability is not attributable to the sole negligence of the City or to failure of the City to use the materials, goods, or

equipment in the manner already and permanently described by the contractor on the materials, goods or equipment

delivered.

TAXES: Sales to the City of Fairfax are normally exempt from State sales tax. State sales and use tax certificates of

exemption, Form ST-12, will be issued upon request. Deliveries against this contract shall usually be free of Federal

excise and transportation taxes. The City’s excise tax exemption registration number is 54-6001266.

ANNOUNCEMENT OF AWARD: Upon the award or the announcement of the decision to award a contract as a result of

this solicitation, the City will publicly post such notice on the eVA VBO (www.eva.virginia.gov) for a minimum of 10 days.

DRUG-FREE WORKPLACE:

During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's

employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying

employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance

or marijuana is prohibited in the contractor's workplace and specifying the actions that will be taken against employees

for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of

the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing

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clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each

subcontractor or vendor.

For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection

with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful

manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the

performance of the contract.

NONDISCRIMINATION OF CONTRACTORS: A bidder, offeror, or contractor shall not be discriminated against in the

solicitation or award of this contract because of race, religion, color, sex, national origin, age, disability, faith-based

organizational status, any other basis prohibited by state law relating to discrimination in employment or because the

bidder or offeror employs ex-offenders unless the City has made a written determination that employing ex-offenders

on the specific contract is not in its best interest. If the award of this contract is made to a faith-based organization and

an individual, who applies for or receives goods, services, or disbursements provided pursuant to this contract objects to

the religious character of the faith-based organization from which the individual receives or would receive the goods,

services, or disbursements, the public body shall offer the individual, within a reasonable period of time after the date of

his objection, access to equivalent goods, services, or disbursements from an alternative provider.

AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH: A contractor organized as a stock or nonstock

corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability

partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so

required by Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law. Any business entity described

above that enters into a contract with a public body pursuant to the Virginia Public Procurement Act shall not allow its

existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required

under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract. A public body may

void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this

section.

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Fire Department Hoses

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