26-400 Fire Alarm System Replacement for Charles B. Webster Detention Center

Invitation To Bid
ITB #26-400
May 28, 2026
For the Provision of
FIRE ALARM SYSTEM REPLACEMENT
Charles B. Webster Detention Center
located at 1941 Phinizy Rd., Augusta, GA, 30906
Augusta-Richmond County (herein "Augusta", "Owner")
on behalf of the Richmond County Sheriff's Office
Bid Due Date: Thursday, June 30, 2026, at 11:00 a.m.
Andy Penick
Director of Procurement
535 Telfair Street, Suite 605
Augusta, GA 30901
Bid Item 26-400 Fire Alarm System Replacement
Bid Due: Tuesday, June 30, 2026, by 11:00 a.m.
Page 1 of 25

Invitation to Bid
Bid Item #26-400 Fire Alarm System Replacement for Charles B. Webster Detention Center,
located at 1941 Phinizy Rd., Augusta, GA 30906, is issued by the Augusta Procurement
Department on behalf of the Richmond County Sheriff's Office.
Sealed bids will be received until Tuesday, June 30, 2026, at 11:00 a.m. Bid openings are
open to the public in the Augusta Procurement Department located at 535 Telfair Steet,
Suite 605, Augusta, GA 30901, or virtually via Microsoft Teams: Meeting ID: 250 863 378 936
1; Passcode: wR6NM6zP. No bids may be withdrawn for a period of ninety (90) days after
bids have been opened. No submittal will be accepted by email. All submittals must be
received during our normal office hours from 8:30 a.m. to 5:00 p.m., Monday through
Friday.
Bid documents, and all Addenda, may be obtained on the Augusta, Georgia web site
under the Procurement Department's ARCBid tab at
http://appweb2.augustaga.gov/NewARCBid/ARCBid.html, Euna OpenBids
https://network.demandstar.com and Georgia Procurement Registry
https://ssl.doas.state.ga.us/gpr/index . Bid documents may also be obtained at the
office of the Augusta Procurement Department.
To schedule an optional site visit of the facility, contact Major C.V. Huffman, at (706) 821-
1442 or at cvhuffman@augustaga.gov for arrangements no later than Friday, June 12,
2026.
All Bidder's questions, request for clarifications, or interpretations must be submitted in
writing solely to Procurement by emailing procbidandcontract@augustaga.gov no later
than Monday, June 15, 2026, by 5:00 P.M.
All bids must be received by mail, courier or hand delivered to the Procurement
Department, Attn: Andy Penick, 535 Telfair Street - Suite 605, Augusta, Georgia 30901,
Phone: 706-821-2422.
Performance and Payment Bonds are required at 100% of the Awarded Amount.
Bidders are cautioned that obtaining Bid documents through any source other than the
Procurement Department is not advisable, as documents from unauthorized sources
places the bidder at risk of receiving incomplete or inaccurate information.
Publish: Augusta Chronicle May 28, June 4, June 11th, 2026
Bid Item 26-400 Fire Alarm System Replacement
Bid Due: Tuesday, June 30, 2026, by 11:00 a.m.
Page 2 of 25

PROCUREMENT DEPARTMENT
BID OPENING INFORMATION
Augusta conducts Bid openings that are open to the public in the Procurement
Department conference room located at 535 Telfair Steet, Suite 605, Augusta, GA
30901. Bidders may attend but are not required to do so.
Public Bid Openings may also be viewed via virtual teleconference using
Microsoft TEAMS located at https://www.microsoft.com/en-us/microsoft-
teams/join-a-meeting. Enter Meeting ID #: 250 863 378 936 1 and use Passcode:
wR6NM6zP.
Bid openings may have one or more witnesses either in person, or virtually via
Teams, which shall be considered valid as one and the same.
INSTRUCTIONS TO SUBMIT
1.1 Purpose: The purpose of this document is to provide general and specific
information for use by Bidders in submitting a Bid to supply Augusta, Georgia
with equipment, supplies, and or services as listed above. All bids are
governed by the Official Augusta, Georgia Code.
1.2 Viewing the Augusta Code: All bids are governed and awarded in
accordance with the applicable federal and state regulations and the
Augusta, Georgia Official Code, which can be located at
http://www.augustaga.gov/index.aspx?NID=685 Guidelines & Procedures.
1.3 Compliance with laws: The Bidder shall obtain and maintain all licenses,
permits, liability insurance, workman's compensation insurance and comply
with any and all other standards or regulations required by federal, state or
Augusta, Georgia statute, ordinances, and rules during the performance of
any contract between the Bidder and Augusta, Georgia. Any such
requirement specifically set forth in any contract document between the
Bidder and Augusta, Georgia shall be supplementary to this section and not
in substitution thereof.
1.4 Bids For All Or Part: Unless otherwise specified, County reserves The Right To
make an award(s) for all Items, or categories, or specific line items, to one
or more bidders. Bidder may restrict their bid to consideration in the
aggregate by so stating but must name a unit price on each item submitted
upon.
Bid Item 26-400 Fire Alarm System Replacement
Bid Due: Tuesday, June 30, 2026, by 11:00 a.m.
Page 3 of 25

1.5 All protests shall be made in writing to:
Attn: Andy Penick, Procurement Director, 535 Telfair Street, Suite 605,
Augusta, GA 30901. Email:procbidandcontract@augustaga.gov.
1.6 Local Vendor Preference: Not Applicable
1.7 Augusta, Georgia License Requirement: For further information contact the
License and Inspection Department at 706 312-5050.
General Contractors' License Number: If applicable, provide in
accordance with O.C.G.A. 43-41, or be subjected to penalties as may be
required by law.
1.8 Terms of Contract: (Check where applicable)
[ ] (A) Annual Contract
[X] (B) One time Purchase.
[ ] (C) Other
Bid Item 26-400 Fire Alarm System Replacement
Bid Due: Tuesday, June 30, 2026, by 11:00 a.m.
Page 4 of 25

NOTICE TO ALL VENDORS
ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS
PLEASE READ CAREFULLY:
Exhibit A is a consolidated document consisting of:
1. Business License Number Requirement (must be provided)
2. Acknowledgement of Addenda (must be acknowledged, if any)
3. Statement of Non-Discrimination
4. Non-Collusion Affidavit of Prime Bidder/Offeror
5. Conflict of Interest
6. Contractor Affidavit and Agreement (E-Verify User ID Number must be provided)
Exhibit A Must be Notarized & Two (2) Pages Must be returned with your submittal.
Business License Requirement: Bidder must be licensed in the Governmental entity for where they
do the majority of their business. Your company's business license number must be provided. If your
Governmental entity (State or Local) does not require a business license, your company will be
required to obtain an Augusta-Richmond County business license if awarded a contract. For further
information contact the License and Inspection Department at 706 312-5050.
Acknowledgement of Addenda: Bidders Must acknowledge all Addenda. See Page 1 of Exhibit
A.
E-Verify * User Identification Number (Company I.D.): Bidder must provide the E-Verify affidavit with
their bid.
The city, each contractor, and each subcontractor have different roles and responsibilities in the E-Verify
process. The city collects E-Verify affidavits from the contractor. The contractor collects E-Verify affidavits from
its subcontractors. The subcontractors collect E-Verify affidavits from their sub-subcontractors. Independent
contractors (those with no employees) do not need to supply E-Verify information. Instead, they will provide a
driver's license or state identification card from states on the "compliant" list created by the Georgia Attorney
General. Those contractors and subcontractors that fill out the affidavits are responsible for the accuracy of
the information. The city does not need to confirm that the E-Verify information is correct. The liability for
incorrect information is on the contractor or subcontractor. NOTE: The authorization date can be found within
the Memorandum of Understanding (MOU).
Affidavit Verifying Status for Augusta Benefit Application (Systematic Alien Verification for
Entitlements Program) (Must Be Returned With Your Submittal)
The successful vendor will submit the following forms to the Procurement Department no later than
five (5) days after receiving the "Letter of Recommendation" (Vendor's letter will denote the date
forms are to be received)
1. Georgia Security and Immigration Subcontractor Affidavit
2. Non-Collusion Affidavit of Sub-Contractor
3. E-Verify MOU (Memorandum of Understanding)
Bid Item 26-400 Fire Alarm System Replacement
Bid Due: Tuesday, June 30, 2026, by 11:00 a.m.
Page 5 of 25

EXHIBIT A
Augusta, Georgia Procurement Department
Attn. Procurement Director
535 Telfair Street, Suite 605
Augusta, Georgia 30901
Name of Bidder:
_________________________________________________________________________________
Street Address:
___________________________________________________________________________________
City, State, Zip Code:
______________________________________________________________________________
Phone: _______________________________________ Email: _____________________________
Where/How did you hear about this solicitation?
__________________________________________________________________
Attach a copy of your Business License, W-9, and copy of your General Contractor License with
the following:
Class LV-A (Alarm) Low Voltage Contractors License - MUST BE LISTED ON FRONT OF ENVELOPE
Acknowledgement of Addenda: (#1) ____: (#2) ____: (#3) ____: (#4) ____: (#5) ____: (#6) ____
(Add Additional Numbers As Applicable)
Statement of Non-Discrimination
The undersigned understands that it is the policy of Augusta, Georgia to promote full and
equal business opportunity for all persons doing business with Augusta, Georgia. The
undersigned covenants that we have not discriminated against on the basis of race,
religion, gender, national origin, or ethnicity, with regard to prime contracting,
subcontracting, or partnering opportunities.
The undersigned covenants and agrees to make good faith efforts to ensure maximum
practicable participation of local small businesses on the proposal or contract awarded by
Augusta, Georgia. The undersigned further covenants that we have completed truthfully
and fully the required forms regarding good faith efforts and local small business
subcontractor/supplier utilization.
The undersigned further covenants and agrees not to engage in discriminatory conduct of
any type against local small businesses, in conformity with Augusta, Georgia's Local Small
Business Opportunity Program. Set forth below is the signature of an officer of the
proposer/contracting entity with the authority to bind the entity.
The undersigned acknowledge and warrant that this Company has been made aware of
understands and agrees to take affirmative action to provide such companies with the
maximum practicable opportunity to do business with this Company;
Bid Item 26-400 Fire Alarm System Replacement
Bid Due: Tuesday, June 30, 2026, by 11:00 a.m.
Page 6 of 25

That this promise of non-discrimination as made and set forth herein shall be continuing in
nature and shall remain in full force and effect without interruption;
That the promises of non-discrimination as made and set forth herein shall be and are
hereby deemed to be made as part of and incorporated by reference into any contract
or portion thereof which this Company may hereafter obtain, and;
That the failure of this Company to satisfactorily discharge any of the promises of
nondiscrimination as made and set forth herein shall constitute a material breach of
contract entitling Augusta, Georgia to declare the contract in default and to exercise any
and all applicable rights remedies including but not limited to cancellation of the contract,
termination of the contract, suspension and debarment from future contracting
opportunities, and withholding and or forfeiture of compensation due and owing on a
contract.
Non-Collusion of Prime Bidder
By submission of a proposal, the vendor certifies, under penalty of perjury, that to the best
of its knowledge and belief:
(a) The prices in the proposal have been arrived independently without collusion,
consultation, communications, or agreement, for the purpose of restricting competition, as
to any matter relating to such prices with any other vendor or with any competitor.
(b) Unless otherwise required by law, the prices which have been quoted in the proposal
have not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to
any other vendor or to any competitor.
(c) No attempt has been made, or will be made, by the vendor to induce any other person,
partnership, or corporation to submit or not to submit a proposal for the purpose of
restricting competition. Collusions and fraud in proposal preparation shall be reported to
the State of Georgia Attorney General and the United States Justice Department.
Conflict of Interest
1. By submission of a bid, the responding firm certifies, under penalty of perjury, that to
the best of its knowledge and belief:
2. No circumstances exist which cause a Conflict of Interest in performing the services
required by this BID, and
3. That no employee of the County, nor any member thereof, not any public agency or
official affected by this BID, has any pecuniary interest in the business of the responding
firm or his sub-consultant(s) has any interest that would conflict in any manner or
degree with the performance related to this BID. By submission of a bid, the vend or
certifies under penalty of perjury, that to the best of its knowledge and belief:
a) The prices in the bid have arrived independently without collusion, consultation,
communications, or agreement, for the purpose of restricting competition, as to
any matter relating to such prices with any other vendor or with any competitor.
Bid Item 26-400 Fire Alarm System Replacement
Bid Due: Tuesday, June 30, 2026, by 11:00 a.m.
Page 7 of 25

b) Unless otherwise required by law, the prices which have been quoted in the bid
have not knowingly been disclosed by the vendor prior to opening, directly or
indirectly, to any other vendor or competitor.
c) No attempt has been made, or will be made, by the vendor to induce any other
person, partnership, or cooperation to submit or not to submit a bid for the purpose
of restricting competition. For any breach or violation of this provision, the County
shall have the right to terminate any related contract or agreement without liability
and at its discretion to deduct from the price, or otherwise recover, the full amount
of such fee, commission, percentage, gift, payment, or consideration.
Contractor Affidavit and Agreement: Contractor Affidavit under O.C.G.A. 13-10-91(b) (l)
GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-
contractors on Georgia public contract (contracts with a government agency) for the physical
performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of
employees. They may be exempt from this requirement if they have no employees and do not
plan to hire employees for the purpose of completing any part of the public contract. Certain
professions are also exempt. All requests for proposals issued by a city must include the contractor
affidavit as part of the requirement for their bid to be considered.
The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A 13-10-
91 related to any contract to which Contractor is a party that is subject to O.C.G.A. 13-10-91 and
hereby verifies its compliance with O.C.G.A. 13-10-91, attesting as follows:
a) The Contractor has registered with, is authorized to use, and uses the federal work
authorization program commonly known as E-Verify, or any subsequent replacement
program;
b) The Contractor will continue to use the federal work authorization program throughout the
contract period, including any renewal or extension thereof;
c) The Contractor will notify the public employer in the event the Contractor ceases to utilize
the federal work authorization program during the contract period, including renewals or
extensions thereof;
d) The Contractor understands that ceasing to utilize the federal work authorization program
constitutes a material breach of Contract;
e) The Contractor will contract for the performance of services in satisfaction of such
contract only with subcontractors who present an affidavit to the Contractor with the
information required by O.C.G.A. 13-10-91(a), (b), and (c);
f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into
any contract(s) subject to the provisions of O.C.G.A. 13-10- 91 for the project listed below
to which Contractor is a party after the date hereof without further action or consent from
the Contractor.
g) For additional information or to enroll your company, visit the State of Georgia website:
https://www.e-verify.gov/employers/enrolling-in-e-verify
Bid Item 26-400 Fire Alarm System Replacement
Bid Due: Tuesday, June 30, 2026, by 11:00 a.m.
Page 8 of 25

Federal Work Authorization User Identification Number: E-VERIFY REQUIRED FOR ALL
CONTRACTS OVER $2,499.00
(E-Verify Number) _______________________________________________
Name of Public Employer
________________________________________________________________________
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on ________________________, 20________ in ___________________ (City),
______________(State)
___________________________________________________________________________________________
Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer
NOTARY COMMISSIONING
Subscribed and sworn before me on this _______ day of ____________________________, 20_______
_____________________________________ ______________________________________
Notary Public My Commission Expires:
NOTARY SEAL
The undersigned further agrees to submit a notarized copy of Exhibit A, and any required
documentation noted as part of the Augusta, Georgia Board of Commissions specifications
which govern this process. In addition, the undersigned agrees to submit all required forms for
any subcontractor(s) as requested and or required. I further understand that my submittal will
be deemed non-compliant if any part of this process is violated.
You Must Complete and Return Exhibit A with Your Submittal. Document Must Be Notarized.
Bid Item 26-400 Fire Alarm System Replacement
Bid Due: Tuesday, June 30, 2026, by 11:00 a.m.
Page 9 of 25

Systematic Alien Verification for Entitlements (SAVE) Program
Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit
under oath, as an applicant for an Augusta, Georgia Business License or Occupation Tax
Certificate, Alcohol License, Taxi Permit, Contract, or other public benefit as reference in
O.C.G.A. Section 50-36-1, I am stating the following with respect to my bid for an Augusta,
Georgia contract for
Bid #26-400 Fire Alarm System Replacement Charles B. Webster Detention Center
____________________________________________________________________________
[ITB Project Number and Project Name]
____________________________________________________________________________
[Print/Type: Name of natural person applying on behalf of individual, business,
corporation, partnership, or other private entity]
_____________________________________________________________________________
[Print/Type: Name of business, corporation, partnership, or other private entity]
1.) _________ I am a citizen of the United States.
2.) _________ I am a legal permanent resident 18 years of age or older.
3.) _________ I am an otherwise qualified alien (8 USC 1641) or nonimmigrant under the
Federal Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and
lawfully present in the United States.*
In making the above representation under oath, I understand that any person who
knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in
an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of
Georgia.
_____________________________________________
Signature of Applicant
_____________________________________________
Printed Name
_____________________________________________
*Alien Registration Number for Non-Citizens
NOTARY COMMISSIONING
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ___________ DAY OF ______________, 20____
________________________________________________________
Notary Public
My Commission Expires: _______________________________ NOTARY SEAL
Bid Item 26-400 Fire Alarm System Replacement
Bid Due: Tuesday, June 30, 2026, by 11:00 a.m.
Page 10 of 25