Fire Alarm Sensitivity and Emergency Lighting Testing

Housing Authority of the City of Pittsburgh Invitation for Bid IFB #300-14-26
Fire Alarm Sensitivity & Emer. Light Testing
HOUSING AUTHORITY OF THE CITY OF PITTSBURGH
INVITATION FOR BID
IFB #300-14-26
Fire Alarm Sensitivity & Emergency Lighting Testing
RESPONSES DUE:
April 8, 2026 @ 11:00 a.m.
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Housing Authority of the City of Pittsburgh Invitation for Bid IFB #300-14-26
Fire Alarm Sensitivity & Emer. Light Testing
HOUSING AUTHORITY OF THE CITY OF PITTSBURGH
INVITATION FOR BIDS
for
Fire Alarm Sensitivity & Emergency Lighting Testing
TABLE OF CONTENTS
PART 1 - SCOPE OF WORK, INSTRUCTIONS AND CONDITIONS ...................................3
I. SCOPE OF WORK: DEVELOPMENTS; IFB CONTENT .......................................3
II. INSTRUCTIONS TO BIDDERS .....................................................................3
III. SPECIAL CONDITIONS AND INSTRUCTIONS ................................................12
PART 2 - REPRESENTATIONS AND CERTIFICATIONS OF BIDDERS ............................14
PART 3 - CONTRACT TERMS AND CONDITIONS .......................................................20
LIST OF ATTACHMENTS.........................................................................................33
Any bid or proposal received from a contractor that does not contain such
certification and back-up documentation supporting the MBE/WBE and
Section 3 participation plans acceptable to HACP may be deemed non-
responsive.
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Housing Authority of the City of Pittsburgh Invitation for Bid IFB #300-14-26
Fire Alarm Sensitivity & Emer. Light Testing
Pre-Bid HOUSING AUTHORITY OF THE CITY OF PITTSBURGH
INVITATION FOR BIDS
for
Fire Alarm Sensitivity & Emergency Lighting Testing
IFB #300-14-26
PART 1 - SCOPE OF WORK, INSTRUCTIONS, AND CONDITIONS
SCOPE OF WORK; DEVELOPMENTS: IFB CONTENT.
I.1. SCOPE OF WORK: The Housing Authority of the City of Pittsburgh (hereinafter referred to as "HACP"), is a
federally funded public housing agency. The Housing Authority maintains over 2500 units of rental housing. HACP is
issuing this Invitation for Bids ("IFB") for qualified and interested business firms to submit sealed bids to provide Fire
Alarm Sensitivity & Emergency Lighting Testing and other related work requested by HACP in accordance with
Attachment 1 and 2, titled "Bid Sheet and "Specifications."
I.2. CONTENT OF IFB: This IFB consists of this document and Attachment Nos. 1 - 15, which are attached hereto
and incorporated herein.
II. INSTRUCTIONS TO BIDDERS:
II.A. ISSUE DATE: March 9, 2026
II.1. SUBMISSION DEADLINE: Bids must be received by 11:00 a.m. Eastern Time on April 8, 2026. It is
the bidder's responsibility to ensure that the bid is delivered prior to the designated time and date. Bids which for any
reason are not delivered within the deadline will not be considered and will be returned unopened.
II.2. PLACE OF SUBMISSION: The original signed bid sheet and all supporting documents and required
information, must be executed and submitted in a sealed envelope. The face of the envelope shall be clearly marked with
the words Bid Documents, the IFB number, any project title or other identifying number and the bidder's name.
Offers by telegram, telephone, or telecopier, and fax will not be accepted by HACP.
Submit bids to: Mr. Brandon Havranek
Associate Director of Procurement/Contracting Officer
Housing Authority of the City of Pittsburgh
Procurement Department
412 Boulevard of the Allies, 6th Floor
Pittsburgh, PA 15219
(For Questions Only)
Brandon.Havranek@hacp.org
HACP will also accept online submissions for this Invitation for Bid in addition to accepting submissions at our
412 Boulevard of the Allies office. For respondents wishing to submit online, please go to the following web
address to upload documents:
https://www.dropbox.com/request/G6kxbs3fBIZHABOZwolv
Please include your name and email address when prompted before submitting and upload all relevant
attachments in the same document. Formatting for online submission should be organized in the same manner
as submitting the information via a flash drive.
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Housing Authority of the City of Pittsburgh Invitation for Bid IFB #300-14-26
Fire Alarm Sensitivity & Emer. Light Testing
The title of the uploaded bid shall be as follows:
[Full Company Name] _IFB #300-14-26_Bid
In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2... etc. to the end
of the file name.
In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh will only be
accepting physical bids dropped off in person from 8:00 a.m. until the bid opening time of 11:00 a.m. on
April 8, 2026, in the lobby of 412 Boulevard of the Allies, Pittsburgh, PA 15219 at the One Stop Shop.
Sealed bids may still be mailed via USPS at which time they will be Time and Date Stamped at 412 Boulevard
of the Allies, 6th Floor, Pittsburgh, PA 15219. All bids must be received at the above address no later than
11:00 a.m. on April 8, 2026, regardless of the selected delivery mechanism.
II.3. PRE-BID MEETING: A non-mandatory pre-bid meeting will be held during which prospective bidders will
have an opportunity to ask questions concerning this IFB. Prospective attendees are asked to be prompt.
A pre-bid meeting will be held via Zoom; on March 24, 2026 at 11:00 a.m. Please see access
information below:
Join Zoom Meeting
https://hacp-org.zoom.us/j/83816376231?pwd=4KvaxiC6r7bMUn785AhKv9btUFaxHo.1
Meeting ID: 838 1637 6231
Passcode: 983062
Dial in:
+1-312-626-6799 US (Chicago)
II.4. BID OPENING DATE: April 8, 2026, at 11:00 a.m.
Join Zoom Meeting
https://hacp-
org.zoom.us/j/4538787873?pwd=F6pIyOtI3pQoCpabJCAZ45S3QJpNHO.1&omn=87571475298
Meeting ID: 453 878 7873
Passcode: 126770
Dial in:
+1 301 715 8592 US (Washington D.C)
All interested parties are encouraged to attend the bid opening.
II.5. INQUIRIES: Any prospective bidder who has questions regarding this IFB or desires an explanation or
interpretation of any part of the solicitation, statement of work, and specifications, etc., must request it in writing to HACP
at the address noted in Paragraph II.2 above. Such questions and requests for interpretations must be received by HACP
no later than March 25, 2026, at 11:00 a.m. Inquiries must reference the IFB number and title, and the date for receipt
of bids.
(a) No oral explanation or interpretation will be provided to any bidder. No interpretations shall be
considered binding on HACP unless provided in writing by HACP.
(b) Any information provided to a prospective bidder concerning this solicitation will be furnished promptly
to all other prospective bidders as a written addendum or amendment to the solicitation if that information
is necessary in submitting bids or if the lack of it would be prejudicial to other prospective bidders.
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Housing Authority of the City of Pittsburgh Invitation for Bid IFB #300-14-26
Fire Alarm Sensitivity & Emer. Light Testing
Addenda and amendments will also be on file in the offices of HACP at least seven (7) days before the
closing date. All bidders will be bound by such addenda or amendments, whether or not they are received
by the bidders. HACP reserves the right to issue addenda or amendments on its own, irrespective of
whether questions or requests for interpretations were received from prospective bidders.
(c) Any information obtained by, or provided to, any bidder other than by formal HACP addenda or
amendments to the solicitation shall not constitute a change to the solicitation.
II.6. BID PREPARATION: (a) Bidders are expected to examine all IFB documents including the instructions,
required certifications, specifications, product descriptions and contract terms and conditions. Failure to do so will be at
the bidder's risk.
(b) All bids must be submitted on the bid forms provided by HACP. If such forms are provided, they shall
be marked as an attachment and included as part of the IFB. (See Attachment 1)
(c) Each bidder shall furnish all the information required by the solicitation and complete all required
certifications and other documents. If the solicitation requires bidding on all items, failure to do so will disqualify the bid.
If bidding on all items is not required, bidders should insert the words "NO BID" in the space provided for any item on
which no price is submitted, or otherwise clearly indicate which items on which bids are provided if no particular format
is provided by HACP. (See Attachment 1)
(d) Bidders must include evidence of their capacity to be legally bound by contract such as a copy of a valid
certificate of incorporation or organization from the appropriate government agency of the State in which the bidder is
incorporated or organized.
II.7. BUILD AMERICA, BUY AMERICA (BABA) ACT REQUIREMENTS: By receipt of a contract
award, it shall be the responsibility of the successful bidder to agree, certify, and eventually show proof that the
work and products provided and installed by the contractor are in full compliance with the requirements of the
noted Act. More information can be obtained at the following link: https://www.hud.gov/baba.
II.8. EXECUTION OF BID: The original bid which must contain a manual original signature of an authorized
representative of the bidder and accompanied by evidence of that agent's authority. All corrections or erasures made on
the bid must be initialed by the authorized representative of the bidder who signed the bid. The bidder's legal company
name must appear on the cover sheet. The bid must include all documents, materials and information required herein.
(Bidders should retain an additional copy for their records).
II.9. CONFIDENTIALITY: All bids received shall remain unopened and held confidential until the date and time
of the public opening of bids. Bidders are advised that bids received by HACP shall be included as part of the official
contract file. Therefore, any part of the bid that is not considered privileged under any applicable Federal, State or local
law shall be open to public inspection. The provisions of applicable Federal, State and local laws shall govern the
confidentiality of bids notwithstanding anything contrary to this provision stated in the bid.
II.10. TIME AND ORDER OF WORK: The successful bidder and HACP shall agree upon a schedule of time and
order of work to ensure prompt completion of the services to be provided. HACP shall issue a Notice to Proceed to the
successful bidder before work may commence. The successful bidder must agree to complete and be capable of
completing all work required by the agreed upon completion dates. Failure of the successful bidder to adhere to the
agreed schedule and completion dates shall be a material breach of the contract.
II.11. COST OF PREPARATION OF BID: All costs incurred, directly or indirectly, by the bidder in responding to
or inquiring about this IFB, including, travel, preparation, communication, consultation, design, submission, and
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Housing Authority of the City of Pittsburgh Invitation for Bid IFB #300-14-26
Fire Alarm Sensitivity & Emer. Light Testing
miscellaneous expenses, shall be the sole responsibility of the bidder and shall be borne by the bidder. HACP will not
reimburse the bidder for said cost.
II.12. PRICING INFORMATION: All bidders are required to submit their firm-fixed price for providing the goods
or services requested under this IFB in accordance with Attachment 1, titled "BID SHEET." Bidders shall also execute
the affidavit of non-collusion contained in Attachment 3.
II.13. LATE SUBMISSIONS, MODIFICATIONS AND WITHDRAWAL OF BIDS:
II.13.1. Any bid received by HACP after the exact time specified for receipt of bids will not be considered.
II.13.2. The only acceptable evidence to establish the time of receipt at HACP is the time/date stamp of HACP on the
bid wrapper or other documentary evidence of receipt maintained by HACP.
II.13.3. Any modification of a bid is subject to the same conditions as in Paragraph II.13.1 of this provision.
II.13.4. Notwithstanding Paragraph II.13.1 of this provision, a late modification of an otherwise successful bid that make
its terms more favorable to HACP will be considered at any time it is received and may be accepted.
II.13.5. Bids may be withdrawn by written notice, prior to award. A bid may be withdrawn in person by a bidder or its
authorized representative if, before the award, the identity of the person requesting withdrawal is established and the
person signs a receipt for the bid.
II.14. RESPONSIBILITY OF BIDDER: (a) HACP will award contracts only to responsible bidders who have the
ability to perform successfully under the terms and conditions of the proposed contract. In determining the responsibility
of a bidder, HACP will consider such matters as the bidder's:
(1) Integrity;
(2) Compliance with public policy;
(3) Record of past performance; and
(4) Financial and technical resources (including computer and technical equipment).
(b) Before a bid is considered for award, the bidder may be requested by the HACP to submit a statement or
other documentation regarding any of the items in paragraph (a) above. Failure by the bidder to provide such additional
information shall render the bidder ineligible for award.
II.15. REFERENCES: The bidder shall list three (3) firms, governmental units, or persons for whom the bidder has
previously performed work of the nature requested under this IFB. The bidder shall list as references all housing
authorities, including HACP, for whom the bidder has previously performed work of the nature requested under this IFB.
HACP reserves the right to contact such persons at any time prior to award and the bidder agrees that HACP may rely
on information provided by such persons to determine the bidder's responsibility.
In addition to the references, all bidders will provide the last three jobs they performed, contact information from the job
and all change orders related to the job and the reason for each.
All bidders will provide information on the most recent HACP job to include all change order information and the reason
for each. The most recent HACP job can be one of the 3 last jobs performed if that is the case.
II.16. BID GUARANTEE: [Applicable only if box is marked.]
( )All bids must be accompanied by a negotiable bid guarantee which shall not be less than five (5%) of the amount of
the bid. The bid guarantee may be a certified check, bank draft, U.S. Government Bonds at par value, or a bid bond
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Housing Authority of the City of Pittsburgh Invitation for Bid IFB #300-14-26
Fire Alarm Sensitivity & Emer. Light Testing
secured by a surety company that meets the requirements set forth in Paragraph II.16 below and licensed to do business
in the State of Pennsylvania. Certified checks must be made payable to HACP. Failure to submit a guarantee with the
bid shall result in rejection of the bid. Bid guarantees submitted by unsuccessful bidders shall be returned to such bidders
as soon as practicable after bid opening. [Applicable only if box is marked.]
(XX) No Bonding Requirement
II.17. ASSURANCES OF COMPLETION: The bid package must include evidence of the bidder's ability to provide
any item marked below if awarded the contract. [Applicable only if box(es) below is/are marked.]
( ) Fraud protection, employee dishonesty, and/or fidelity bond coverage in amounts of not less than
$____________.
( ) Performance bond in a penal sum of one hundred percent (100%) of the contract price.
( ) Payment bond in a penal sum of one hundred percent (100%) of the contract price.
(XX) No Bonding Requirement
All bonds required in this Paragraph II.19 must be submitted to HACP within ten (10) days after notice of contract
award but prior to contract execution. Bonds must be obtained from surety companies acceptable to the U.S. Government
and authorized to do business in the State of Pennsylvania. Individual sureties will not be considered. U.S. Department
of Treasury Circular Number 570, published annually in the Federal Register, lists companies approved to act as sureties
on bonds securing this contract and only such companies shall be accepted by HACP. Each bond shall clearly state the
rate of premium, and the total amount of the premium charged. The current power of attorney for the person who signs
for the surety company must be attached to the bond. The effective date of the power of attorney shall not precede the
date of the bond. The effective date of the performance or payment bond shall be on or after the execution date of the
contract. Failure of the successful bidder to obtain the required assurance of completion within the time specified shall
render the bidder ineligible for award.
II.18. INSURANCE: The bid package must include evidence of the bidder's ability to provide Worker's
Compensation Insurance; General Liability Insurance; and Comprehensive Automobile Liability Insurance
coverage, as set forth in Part 3, Paragraph 26 below. Such insurance shall be procured from a company licensed to
do business in the State of Pennsylvania and placed with a carrier possessing an A.M. Best's Rating of B+VI or better
and maintained for the entire duration of the proposed contract. Deductible levels shall not exceed $1,000 per
occurrence on any policy. HACP will be named as an additional insured on each of such liability policies and
such coverage shall be on a primary and non-contributory basis and the policy must provide that coverage cannot
be canceled without notice to HACP at least thirty (30) days before the effective date of such cancellation.
II.18.1. PROOF OF INSURANCE. Within ten (10) days of the date of the bid opening, the successful bidder shall
furnish to HACP a certified copy of the policy or policies covering all work as required in the contract, as evidence
that the insurance required is maintained and in force for the entire duration of the contract. The Housing Authority
must be listed as an additional insured on the general liability insurance, and such coverage shall be on a primary and
non-contributory basis. HACP may, at its sole discretion, immediately cancel the contract award without prior notice
to the successful bidder upon any failure to submit any of the required Certificates of Insurance or any other document
required under the IFB within established deadlines. Any and all existing agreements between HACP and the
successful bidder shall immediately become null and void upon such cancellation without liability to such bidder.
II.19. CONTRACT AWARD: The Housing Authority expressly reserves the right to award a bid in part or in total to
the contractor or contractors who submit(s)the lowest responsible bid(s)which is(are) most advantageous to this
Authority. Bids will be awarded on the basis of the contractor who submits the lowest responsible bid that is most
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Housing Authority of the City of Pittsburgh Invitation for Bid IFB #300-14-26
Fire Alarm Sensitivity & Emer. Light Testing
advantageous to this Authority. By reserving this right, Contractors expressly understand that the Authority may
award multiple contractors in broken increments. In addition, HACP reserves the right to take any of the following
actions without liability to any bidder:
(1) HACP may: (a) reject any and all bids received; (b) waive any minor irregularities or technicalities in
bids received; (c) make a single award or multiple awards to more than one (1) bidder for performance of all or any
combination of the items delineated in Attachment 1; (d) accept any item or combination of items bid unless precluded
elsewhere in the solicitation; (e) amend this solicitation as permitted by applicable law at any time during the solicitation
process; or (f) cancel this solicitation in its entirety or any portion thereof at any time during the solicitation process
including after award. HACP's reservation of rights shall in no way affect the formation of a contract upon written notice
of award by HACP to the successful bidder(s). If multiple awards are made, the intent shall be to make awards, which at
the sole determination of HACP, are in its best interest, based on HACP's needs and requirements. HACP makes no
guarantees as to amount of award, if any.
(2) HACP may reject any bid as unacceptable if it is materially unbalanced as to the prices for the various
items of work to be performed. A bid is materially unbalanced when it is based on prices significantly less than cost for
some work and prices, which are significantly overstated for other work.
II.20. FORM OF AWARD: (a) By submission of a bid, the bidder agrees to be bound by the terms and conditions of
this IFB and further agrees if it is issued a written notice of award, to be bound by a contract the provisions of which shall
be substantially the same terms and conditions of this IFB and the terms and conditions of the successful bid(s) that are
acceptable to HACP. Acceptance of the bidder's offer to perform the services specified herein will be made by written
notice of award to the successful bidder which shall constitute a binding contract between the parties without further
action by either party unless the solicitation or contract award is otherwise canceled by HACP as provided in this IFB.
Bidders are not entitled to rely on any representations by any employee, member, officer, or representative of HACP
concerning the contract award until written notice of award is provided by HACP. Bidders are advised that the contract
documents may include any and all terms and conditions required by HUD for a contract of this type and nature.
(b) If submitting alterations to the HACP contract for review and acceptance by HACP, please submit an
electronic version in MS Word format on a flash drive.
If submitting your company contract for review and acceptance by HACP, please submit an electronic
version in MS Word format on flash drive.
If your contract is not included with your bid/proposal it is assumed that HACP's contract will be used
and is binding.
(c) Bidders are advised that the contract award, contract documents, and payment may be subject to HUD
approval, and withholding of contract approval by HUD shall immediately nullify the contract without liability by either
party to the other, irrespective of whether the contract was executed by any one or both parties thereto. If HACP issued
a written Notice-to-Proceed to the successful bidder prior to contract nullification, the successful bidder shall be equitably
compensated for any work performed and accepted by HACP pursuant to such Notice-to-Proceed up to the date of
contract nullification.
II.21. TERM OF CONTRACT: The contract(s) resulting from this IFB shall provide an initial term of three (3)
years with two (2), one (1) year extension options for a total of five (5) years. The contract term shall
commence on the date specified in the Agreement issued by the HACP.
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Housing Authority of the City of Pittsburgh Invitation for Bid IFB #300-14-26
Fire Alarm Sensitivity & Emer. Light Testing
II.22. SECTION 3 OF THE HOUSING AND URBAN DEVELOPMENT ACT OF 1968:
II.22.1 The work to be performed under this contract is subject to the requirements of Section 3 of the Housing
and Urban Development Act 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of Section 3 is to
ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects
covered by Section 3, shall, to the greatest extent feasible, be directed to low and very low-income persons,
particularly persons who are recipients of HUD assistance for housing.
II.22.2 The parties to this contract agree to comply with HUD's regulations in in24 CFR part 75.15 and 75.25,
which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify
that they are under no contractual or other impediment that would prevent them from complying with the part
75.5 regulations.
II.22.3 The contractor agrees to send each labor organization or representative of workers with which the
contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor
organization or workers' representative of the contractor's commitments under this Section 3 clause, and will post
copies of the notice in conspicuous places at the work site where both employees and applicants for training and
employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth
minimum number and job titles subject to hire, availability of apprenticeship and training positions, the
qualifications for each; and the name and location of the person(s) taking applications for each of the positions;
and the anticipated date the work shall begin.
II.22.4 The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with
regulations in 24 CFR 75.9 or 75.19, and agrees to take appropriate action, as provided in an applicable
provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the
regulations in 24 CFR part 75. The contractor will not subcontract with any subcontractor where the contractor
has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 75.
II 22.5 The contractor will certify that any vacant employment positions, including training positions, that are
filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those
to whom the regulations of 2 CFR 200.334 CFR part 75 require employment opportunities to be directed, were
not filled to circumvent the contractor's obligations under 2 CFR 200.334 CFR part 75.
II.22.6 Noncompliance with HUD's regulation in 2 CFR 200.334 CFR part 75 may result in sanctions,
termination of this contract for default, and debarment or suspension from future HUD assisted contracts.
II.22.7 After the Section 3 new rule went into effect on November 30, 2020, Tribes and Tribally Designated
Housing Entities under the Indian Housing Block Grant and Indian Community Development Block Grant
programs are no longer required to comply with Section 3 requirements. The new rule at 24 CFR part 75 provides
that contracts, subcontracts, grants, or subgrants are subject to Section 7(b) of the Indian Self-Determination and
Education Assistance Act (25 U.S.C. 5307(b)) or subject to tribal preference requirements as authorized under
101(k) of the Native American Housing Assistance and Self-Determination Act (25 U.S.C. 4111(k)) must
provide preferences in employment, training, and business opportunities to Indians and Indian organizations,
and are therefore not subject to the requirements of 24 CFR Part 75. If you have any questions regarding the
Section 3 Requirements or would like to discuss goals and planning for Section 3 Requirements, please contract
Lloyd C. Wilson Jr., Resident Sustainability Manager, by email at lloyd.wilson@hacp.org or by contacting
him at Housing Authority of the City of Pittsburgh, Bedford Hope Center 2305 Bedford Avenue, Pittsburgh, PA
15219, telephone (412) 643-2761. Please complete Attachment 16 and include it in your bid.
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Housing Authority of the City of Pittsburgh Invitation for Bid IFB #300-14-26
Fire Alarm Sensitivity & Emer. Light Testing
RESIDENT HIRING REQUIREMENTS / RESIDENT HIRING SCALE
TOTAL LABOR DOLLARS RESIDENT LABOR AS A % OF TOTAL
USE TOTAL CONTRACT LABOR
AMOUNT FOR SERVICE CONTRACTS DOLLARS
Labor dollars $25,000 but less than $100,000 10% of the labor dollars
$100,000, but less than $200,000 9% of the labor dollars
At least $200,000, but less than $300,000 8% of the labor dollars
At least $300,000, but less than $400,000 7% of the labor dollars
At least $400,000, but less than $500,000 6% of the labor dollars
At least $500,000, but less than $1 million 5% of the labor dollars
At least $1 million, but less than $2 million 4% of the labor dollars
At least $2 million, but less than $4 million 3% of the labor dollars
At least $4 million, but less than $7 million 2% of the labor dollars
$7 million or more 12 to 1 % of the labor dollars
**A copy of HACP's Section 3 Program Manual is available for download at www.HACP.org
Any bid or proposal received from a contractor that does not contain a Section 3 Plan or such certification
and back-up documentation acceptable to HACP may be deemed non-responsive by HACP.
II.22A. EQUAL OPPORTUNITY AND SUBCONTRACTING WITH MINORITY FIRMS
AND WOMEN-OWNED BUSINESS ENTERPRISES:
II.22A.4.1. Minority and Women Business Participation Plan
HACP MBE and WBE Goals. It is the policy of HACP to ensure that Minority Business Enterprises (MBEs) and
Women-owned Businesses (WBEs) are provided maximum opportunity to participate in contracts let by HACP.
In accordance with Executive Order 11625, HACP has established a goal threshold of eighteen percent (18%) of
the total dollar amount for MBE utilization in this contract. HACP has established a seven percent (7%) goal
threshold for participation of WBEs, and HACP strongly encourages and affirmatively promotes the use of MBEs
and WBEs in all HACP contracts. For these purposes, an MBE is defined as "any legal entity other than a joint
venture, organized to engage in commercial transactions, that is at least fifty-one percent (51%) owned and
controlled by one or more minority persons." Also, a minority person is defined as a member of a socially or
economically disadvantaged minority group, which includes African-Americans, Hispanic-Americans, Native-
Americans, and Asian-Americans. A WBE/MBE is defined as "any legal entity other than a joint venture,
organized to engage in commercial transactions, that is at least fifty-one percent (51%) owned and controlled by
a female."
Proposals submitted in response to this solicitation should include an MBE/WBE Participation Plan which
demonstrates "Best Efforts" have been taken to achieve compliance with MBE/WBE goals. HACP's
Procurement Policy defines "Best Efforts" in compliance with MBE/WBE goals to mean that the
contractor must certify and document with its bid or proposal that it has contacted in writing at least ten
(10) certified MBE/WBE subcontractors to participate in the proposed contract with or lesser number if
the contractor provides documentation that ten (10) certified MBE/WBE contractors could not be
identified. Each contractor shall certify as to same under penalty of perjury and shall submit the back-up
documentation with its bid or proposal. Any bid or proposal received from a contractor that does not
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