Fire Alarm and Security Systems Monitoring and Maintenance

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	561621 - Security Systems Services (except Locksmiths)
Posted Date:	Dec 8, 2025
Due Date:	Dec 11, 2025
Solicitation No:	243-001
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Solicitation Number:	243-001
Project Title:	Fire Alarm and Security Systems Monitoring and Maintenance
Description:	Purpose: Swain County Schools seeks qualified vendors to provide comprehensive monitoring, inspection, testing, and maintenance of all school fire alarm and security (intrusion, panic, and access control) systems. Scope of Services: 24/7/365 central station monitoring of all fire alarms, security/intrusion systems, and panic alarms Routine and emergency maintenance and repair and replacement (if necessary) for all system types Annual and periodic system inspection, testing, and compliance with all local, state, and NFPA codes Coordinated response and reporting for all systems to district safety staff and local law enforcement as required Recommendations for upgrades or integration of alarm and security systems for improved safety and compliance Vendor must be able to monitor and maintain all systems in a unified manner—no subcontracting for these core services Adherence to North Carolina school safety regulations and any applicable federal standards, including without limitation provision of reports to the principal of each school on forms furnished by the State Fire Marshal, as required by N.C.G.S. 115C-525 Minimum Vendor Qualifications: Licensed and certified for fire alarm and security system maintenance and monitoring in NC Demonstrated experience integrating monitoring and service for fire, intrusion, and panic in school settings Employ factory-trained, certified technicians for all listed system types Provide comparable references from NC K-12 districts or similar public institutions No proprietary system components or software preventing transition at contract end Submission Requirements: Statement of qualifications and experience for both fire and all security system types Documentation of certifications/licensing Description of monitoring equipment and protocols for all system types Summary of K-12 client integrations (unified monitoring) performed within past 3 years
Opening Date:	12/11/2025 2:00 PM
Posted Date:	12/9/2025
Status:	Open
Department:	SWAIN COUNTY BOARD OF EDUCATION


Solicitation Number * 243-001	Department SWAIN COUNTY BOARD OF EDUCATION	Status Reason Open
Opening Date 2025-12-11T14:00:00.0000000	Posted Date * 2025-12-08T18:11:34.0000000Z	Commodity Code Construction Services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Millie Hines
Description Purpose: Swain County Schools seeks qualified vendors to provide comprehensive monitoring, inspection, testing, and maintenance of all school fire alarm and security (intrusion, panic, and access control) systems. Scope of Services: 24/7/365 central station monitoring of all fire alarms, security/intrusion systems, and panic alarms Routine and emergency maintenance and repair and replacement (if necessary) for all system types Annual and periodic system inspection, testing, and compliance with all local, state, and NFPA codes Coordinated response and reporting for all systems to district safety staff and local law enforcement as required Recommendations for upgrades or integration of alarm and security systems for improved safety and compliance Vendor must be able to monitor and maintain all systems in a unified manner—no subcontracting for these core services Adherence to North Carolina school safety regulations and any applicable federal standards, including without limitation provision of reports to the principal of each school on forms furnished by the State Fire Marshal, as required by N.C.G.S. 115C-525 Minimum Vendor Qualifications: Licensed and certified for fire alarm and security system maintenance and monitoring in NC Demonstrated experience integrating monitoring and service for fire, intrusion, and panic in school settings Employ factory-trained, certified technicians for all listed system types Provide comparable references from NC K-12 districts or similar public institutions No proprietary system components or software preventing transition at contract end Submission Requirements: Statement of qualifications and experience for both fire and all security system types Documentation of certifications/licensing Description of monitoring equipment and protocols for all system types Summary of K-12 client integrations (unified monitoring) performed within past 3 years

Attachments RFQ_ Fire Alarm_Security System Monitoring and Maintenance (Sample) - Google Docs.pdf (72.46 KB)

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RFQ: Fire Alarm and Security Systems Monitoring and Maintenance

P urpose:

S wain County Schools seeks qualified vendors to provide comprehensive monitoring, inspection,

testing, and maintenance of all school fire alarm and security (intrusion, panic, and access

c ontrol) systems.

S cope of Services:

● 2 4/7/365 central station monitoring of all fire alarms, security/intrusion systems, and

panic alarms

● R outine and emergency maintenance and repair and replacement (if necessary) for all

s ystem types

● A nnual and periodic system inspection, testing, and compliance with all local, state, and

NFPA codes

● Coordinated response and reporting for all systems to district safety staff and local law

enforcement as required

● R ecommendations for upgrades or integration of alarm and security systems for

improved safety and compliance

● Vendor must be able to monitor and maintain all systems in a unified manner—no

subcontracting for these core services

● A dherence to North Carolina school safety regulations and any applicable federal

s tandards, including without limitation provision of reports to the principal of each school

o n forms furnished by the State Fire Marshal, as required by N.C.G.S. 115C-525

Minimum Vendor Qualifications:

● Licensed and certified for fire alarm and security system maintenance and monitoring in

● Demonstrated experience integrating monitoring and service for fire, intrusion, and panic

in school settings

● Employ factory-trained, certified technicians for all listed system types

● Provide comparable references from NC K-12 districts or similar public institutions

● No proprietary system components or software preventing transition at contract end

S ubmission Requirements:

● S tatement of qualifications and experience for both fire and all security system types

● D ocumentation of certifications/licensing

● D escription of monitoring equipment and protocols for all system types

● S ummary of K-12 client integrations (unified monitoring) performed within past 3 years

Due Date:

5 PM Thursday January 15, 2025

C ontact for Submission:

T homas A. Dills, Chief Administrative Officer, Swain County Schools

tdills@swainmail.org

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Fire Alarm and Security Systems Monitoring and Maintenance

Description

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See Also