Fire Administration Building Electrical Equipment Replacement

Agency: City of Lynchburg
State: Virginia
Type of Government: State & Local
Posted Date: Jun 28, 2019
Due Date: Jul 30, 2019
Solicitation No: 2020-004
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due date number name addenda staff contact
Extended until 7/30/2019 2020-004 Fire Administration Building Electrical Equipment Replacement

Drawings

Addendum No. 1

Pre-Bid Vendor Attendance Record

MRT

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PROJECT MANUAL
FOR
CITY OF LYNCHBURG
Fire Administration Building
Electrical Equipment Replacement
INVITATION FOR BID #2020-004
DUE: 3:00 PM, July 16, 2019
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
FAX (434) 845-0711
Table of Contents
Document
Page #
Bidding Requirements
Advertisement For Bids................................................................................................................ 3
Bid Form ........................................................................................................................................ 4
Equal Opportunity Report Statement ........................................................................................ 6
Statement Of Experience.............................................................................................................. 7
Statement Of Available Resources .............................................................................................. 8
Corporate Status Form................................................................................................................. 9
Questions To Bidders/Offerors .................................................................................................. 10
Construction Agreement ............................................................................................................ 11
Instructions To Bidders .............................................................................................................. 13
General Conditions ..................................................................................................................... 19
Attachments
Drawings (separate document posted online)
PM - 2
ADVERTISEMENT FOR BIDS
Sealed bids for "Fire Administration Building Electrical Equipment Replacement", will be received
by the City of Lynchburg, Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA
24504, until 3:00 p.m., July 16, 2019, and then publicly opened and read, in the Bidder's Room, Third
Floor, City Hall.
This project includes: electrical services, power system analysis, pull and junction boxes, panel
boards, and motor control centers. The drawings detail the Base Bid and 2 Alternates to be bid for
this project. Also refer to the details on Drawing Page EO.1; note in Section 260000-D “Prior to
submitting a bid for this work, the contractor must become familiar with the drawings and examine the
contract. The contractor will not be entitled to any extra compensation for failure to verify existing
conditions.”
Bid Documents may also be viewed and printed directly from the City's Procurement website:
www.lynchburgva.gov/current-solicitations.
An Optional Pre-Bid Conference will be held at 10:00 a.m., Wednesday, June 26, 2019, in the Fire
Administration Building (Station 1), Training Room, 800 Madison Street, Lynchburg, VA.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional
information must be made in writing, by facsimile (434) 845-0711 or email to
melissa.tillman@lynchburgva.gov and received by 1:00 p.m., July 5, 2019. All posted clarifications or
addenda must be signed and accompany any bid submitted, failure to do so may subject bidder to
disqualification.
PM - 3
BID FORM
Melissa Tillman
Buyer-Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
Dear Mrs. Tillman:
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,
is or are named herein and that no person other than herein mentioned has any interest in this bid or in the
Construction Agreement to be entered into; that this bid is made without connection with any other person,
company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to " Fire Administration Building
Electrical Equipment Replacement " for the City of Lynchburg, Virginia, hereby proposes to furnish all labor,
equipment, materials, and services and to perform all operations necessary to execute and complete the Work
required for the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual of
Specifications and Standard Details, latest edition, and, together with Addenda numbered
through
______ issued during bidding period and hereby acknowledged, subject to the terms and conditions of the
Construction Agreement for the lump sum of
$
DOLLARS
($
Alternate No. 1 or 2 below.
), which shall be referred to hereinafter as the Base Bid and does not include
Alternate No. 1: (Refer to Drawing E2.1)
($
), which shall be referred to hereinafter as Alternate No.1.
Alternate No. 2: (Refer to Drawing E2.1)
($
), which shall be referred to hereinafter as Alternate No.2.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all
bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals
not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum
price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to
changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work
in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities
listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or
eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final
payment. It is further understood that costs to cover all components of the Work as described in the Contract
Documents are included in this bid, even in cases where specific line items are not identified.
PM - 4
We are properly equipped to execute all work of the character and extent required by the Contract Documents,
and we will enter into the Construction Agreement for the execution and completion of the Work in accordance
with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will
commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough to
execute the Work and all obligations no later than the completion date stated in the Contract Documents.
Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the
Construction Agreement for the execution and completion of the Work in accordance with the Contract
Documents:
Bidder's Certified Check issued by
of: $
(5% of Base Bid amount)
(name of bank) in the amount
Bidder’s Bid Bond for 5% of Base Bid Amount Issued by
(name of surety authorized to do business in Virginia).
The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within
ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms
satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount
of one hundred (100) percent of the Base Bid.
The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement
within the ten (10) days after written notice being given on the award of the Construction Agreement or the failure
to deliver the required performance and payment bonds within the ten (10) days, the monies payable by the
Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such
failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.The undersigned further certifies that this bid is not the result of, or affected by, any act of
collusion with another person engaged in the same line of business, or any act punishable under the Virginia
Governmental Frauds Act, or other law. This bid remains valid and may not be withdrawn for a period of 60 days
from this date.
CURRENT VIRGINIA CLASS A CONTRACTOR’S LICENSE/ REGISTRATION NO.:
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
BY:
(Signature)
(Type/Print)
ITS:
(Title)
PM - 5

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