FINAL 2019-20.RFP02 E-rate WAN Switched Ethernet Leased Lit Fiber or Equivalent (PDF)

Agency: Hacienda La Puente School District
State: California
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date: Nov 15, 2019
Due Date: Dec 17, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
FINAL 2019-20.RFP02 E-rate WAN Switched Ethernet Leased Lit Fiber or Equivalent (PDF)

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Hacienda La Puente Unified School District
Request for Proposal
# 2019-20.RFP02
E-rate WAN Switched Ethernet, Leased Lit Fiber or Equivalent
Issue Date: November 15, 2019
Proposal Submittal Date/Time: 2:00 p.m. on Decemberr 17, 2019
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that the Hacienda La Puente Unified School District (“District”) will receive
bids/proposals up to, but not later than 2:00 P.M. on Tuesday, December 17, 2019 sealed bids for the award of
a contract for:
2019-20.RFP02
E-RATE WAN SWITCHED ETHERNET, LEASED FIBER OR EQUIVALENT
Bids shall be received in the Purchasing Department at 15959 E. Gale Ave., City of Industry, 91745, and shall be
opened and publicly read aloud at the above stated time and place. Responses must be sealed and clearly
marked “E-Rate Wan Switched Ethernet, Leased Fiber or Equivalent” Facsimile copies of the bid will not be
accepted.
Each bid must conform and be responsive to this notice and all other documents comprising the contract
documents. All interested parties may obtain additional information from the District’s Purchasing Department,
15959 E. Gale Ave., City of Industry, 91745, or via email request to Joel Duarte, Director of Purchasing and
Warehouse at jduarte@hlpusd.k12.ca.us.
All forms must be completed, signed, and returned with the bid. No bidder may withdraw its bid for a period
of one hundred eighty (180) calendar days after the date set for the receipt of bids.
The District reserves the right to reject any or all bids, to accept or reject any one or more items of a bid, or to
waive any irregularities or informalities in the bid or in the bidding process.
Signed:
Joel Duarte, Director of Purchasing and Warehouse
HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT
15959 E. Gale Ave., City of Industry, CA, 91745
Hacienda La Puente
Unified School District
2
2019-20.RFP02
HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT
Request for Proposal Number RFP # 2019-20.RFP02
E-RATE WAN SWITCHED ETHERNET, LEASED FIBER OR EQUIVILANT
I. NOTICE OF REQUEST FOR PROPOSALS
The Hacienda La Puente Unified School District, hereafter referred to as the “District”, is seeking
and will receive sealed Proposals from interested and qualified vendors, hereafter referred to as
“Proposer(s) or Bidder(s)” to provide Switched Ethernet, Leased Lit Fiber or equivalent.
II. INSTRUCTIONS FOR PROPOSALS
A. RFP Documents
Complete RFP documents can be found on the Purchasing & Warehouse webpage of the
Hacienda La Puente Unified School District website at, https://www.hlpschools.org/purchasing.
Any addenda issued will be posted in this same location, it shall be the responsibility of the
proposer to check for any addenda issued. For questions regarding this RFP the District contact
shall be Joel Duarte, Director Puchasing and Warehouse.
B. Due Date & Opening
The due date for this RFP is December 17, 2019 at 2:00 p.m. Extensions to the due date shall only
be made via an addendum. Proposals received after the due date may be deemed nonresponsive
and returned to the proposer unopened. For the purposes of this proposal the official time shall
be that in the District’s Purchasing office. Proposals will be publicly opened at the District Office,
immediately following this submission time.
C. Format
Proposals shall be submitted in a sealed envelope/package marked on the outside with the the
vendor’s name, Service Provider Identification Number (SPIN), the RFP number and RFP title.
Included in the package should be one (1) original hard copy clearly marked “Original”, one (1)
hard copy clearly marked “Copy” and one (1) electronic copy on CD-Rom or USB Storage Device.
Proposals sent by e-mail or facsimile will not be accepted.
D. Location
Proposals can be mailed or hand delivered to the District office, mailed proposals shall be
addressed to:
Hacienda La Puente Unified School District
Purchasing Department
Attn: Joel Duarte
15959 E. Gale Ave.
City of Industry, CA 91716
Hacienda La Puente
Unified School District
3
2019-20.RFP02
The District shall not be responsible, nor shall it give consideration, to any delays in mailing or
shipping services. Hand delivered proposals can be delivered to the address above. Proposers
shall be mindful that the Hacienda La Puente Unified School District office is located on an
expansive site, Proposers are advised to arrive early and allow ample time to locate the
Purchasing Department. Past visitors should be aware that the Purchasing Department has
moved within the District Office and may not be housed in a location you’ve previously visited.
E. Proposer Questions & Clarifications
Any questions, clarifications or requests for information pertaining to this RFP process, the RFP
documents or the specifcations are to be directed via e-mail only to the Director of Purchasing
& Warehouse at jduarte@hlpusd.k12.ca.us. Questions must be received by 10:00 a.m. November
26, 2019. The District shall not be required to answer any questions recevied after the specified
deadline or any questions not submitted in a manner other than instructed herein. To ensure
equall and identical information is distributed, proposers are instructed to not contact anyone
else in the District with regard to this solicitation, except as provided in these RFP documents.
Failure to adhere to this provision may be grounds for disqualification of consideration.
F. E-Rate
This Project is funded in part by the Schools and Libraries Division (SLD) of the Federal
Communications Commission (FCC) as part of “E-Rate” Universal Service Fund (USF). Therefore,
all Proposers must be knowledgeable of, and comply with, all E-Rate requirements including
those applicable to proposals and work provided by service providers including any and all
reporting requirements and compliance with all applicable federal laws. Proposers must provide
a permanent SLD Service Provider Identification Number (SPIN) and FCC Registration Number
with its proposal.
If the E-Rate funding request resulting from this procurement is denied by USAC/SLD, the Contract,
with respect to such services, shall terminate immediately unless the District provides written notice
to the Proposer instructing it to continue with the work. To accommodate growing and unknown
bandwidth requirements, the District would like options during the term of the agreement to
upgrade service to any of these sites and need the pricing structure for consideration in the future.
Amendments to the initial agreement will be required for all changes/additions.
G. Addenda
As a result of questions submitted, clarifications needed or in the event that the District desires
to modify, elaborate, add, revise, delete, or change in any way the specifications or requirements
of any part of this RFP solicitation the District will issue a written addendum. All addenda issued
will be posted on the District website and will become part of the RFP documents. The burden
shall be on the proposer to check for addenda or contact the District Purchasing Department to
find out if any have been issued. Acknowledgement of any addenda will be a requirement of
submitting a proposal.
H. Bid Security
Proposals must be accompanied by a certified check, cashier's check, or Bidder's bond (executed
by the Proposer as principal and surety as obligor), in the form and content attached hereto, for
an amount not less than ten percent (10%) of the amount of the base bid, made payable to the
Hacienda La Puente
Unified School District
4
2019-20.RFP02
order of the Hacienda La Puente Unified School District (“Bid Security”). Personal sureties and
unregistered surety companies are unacceptable. The surety insurer shall be California admitted
surety insurer, as defined in Code of Civil Procedure Section 995.120. The surety insurer must,
unless otherwise agreed to by District in writing, at the time of issuance of the bond, have a rating
not lower than “A-” as rated by A.M. Best Company, Inc. or other independent rating companies.
The District reserves the right to approve or reject the surety insurer selected by the Contractor
and to require the Contractor to obtain a bond from a surety satisfactory to the District. The
check or bid bond shall be given as a guarantee that the Proposer shall execute the Contract,
submit the insurance certificates and endorsements and any other documentation as required
herein within ten (10) calendar days after notification of the award of the Contract or issuance
of the contract to the proposer, whichever is later. Failure to provide the required documents
may result in forfeiture of the Proposer’s bid deposit or bond to the District and the District may
award the Contract to the next lowest responsible Proposer, or may call for new bids. The District
may, at their sole discretion, extend the ten (10) day window for the Contractor to submit
documents required
I. Withdrawal of Proposal
Prior to the due date, a Proposer may withdraw their submission by means of a written request
the the District contact, said request must be signed by the Proposer or its properly authorized
representative.
J. Offer Period
Proposals shall be firm offers subject to acceptance by Hacienda La Puente Unified School District
and may not be withdrawn for a period of 180 calendar days following the last day to submit
Proposals. The withdrawal period can be extended beyond the 180 calendar days with the
written approval of the Proposer. Proposals may not be amended once submitted to Hacienda
La Puente Unified School District, except as permitted by Hacienda La Puente Unified School
District. All prices and offers presented in the Proposal must be honored throughout the proposal
process and throughout the course of the Project contract.
K. Award of RFP: Public Contract Code 20118.2
The award will comply with the Public Contract Code 20118.2 and E-Rate requirements which
allow the District to select the most qualified Proposer(s) whose proposal meets the evaluation
standards determined by the District and will be the most advantageous to the District, with price
as the highest weighted factor and all other factors considered, or to reject all responses to the
Request for Proposals, whichever is in the best interest of the District. The District further
reserves the right to award parts of the services or materials sought by the RFP, as authorized by
the E-Rate funding regulations and requirements, at the sole discretion of the District. The
successful Proposer will be notified in the event of an award. All Proposers shall be assessed
based on the evaluation factors described herein and the specific needs of the District and the
District will follow the competitive negotiation process described in Public Contract Code section
20118.2. By submitting a Proposal, the Proposer certifies that it is willing and able to provide any
and all services described herein even if only a portion of the services and materials are required
by the District.
Hacienda La Puente
Unified School District
5
2019-20.RFP02

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