Final Bid on Depository SY27-29

, OCEAN SPRINGS Geen Spe e954
=) SCHOOL DISTRICT mr

BUSINESS OFFICE Chief Financial Officer

April 12, 2026
To Whom It May Concern:
Attached hereto are the specifications or terms to be considered by the Board of Trustees of the Ocean
Springs School District in the selection of a depository or depositories for the Ocean Springs School District
funds.
Please submit your bid no later than 10:00 A.M. on Friday, May 1, 2026 to:
Mary T. Gill, Chief Financial Officer
Ocean Springs Schoo! District Central Office
2300 Government Street
P. O. Box 7002
Ocean Springs, Mississippi 39566-7002
Outside of sealed envelope must be clearly marked "BID ON DEPOSITORY FY2027-29".

Electronic bids may be submitted at www.centralbidding.com. For any questions relating to the electronic
bidding process, please call Central Bidding at 225-810-4814. Electronic submittal of Bids is not required.

Sincerely,

Mary T. Gill
Chief Financial Officer
Ocean Springs School District

encl.

Sealed and electronic bids will be received by the Board of Trustees of the Ocean Springs School District,
Ocean Springs, Mississippi, until and opened on Friday, May 1st at 10:00 AM, in the Ocean Springs School
District Business Office located at 2300 Government Street, P.O. Box 7002, Ocean Springs, Mississippi
36566, for the following:

THE PRIVILEGE OF KEEPING THE OCEAN SPRINGS SCHOOL
DISTRICT FUNDS, OR ANY PART THEREOF, IN ACCORDANCE
WITH PROVISIONS OF SECTIONS 37-7-333, 27-105-305, AND 27-
105-315 OF THE MISSISSIPPI CODE OF 1972, AS AMENDED.
SAID DEPOSITORY SERVICE TO BE FOR THE PERIOD OF JULY
1, 2026, THROUGH JUNE 30, 2029, OR UNTIL NEW
ARRANGEMENTS SHALL BE MADE ACCORDING TO LAW.

The sealed bids shall designate the kind of security, as authorized by law, that the financial institutions
propose to give as security for the keeping of the funds and shall provide evidence that the institution
meets the requirements of Section 27-105-315, Mississippi Code, 1972. Each bank agrees to execute a
Collateral Security Agreement and a Custodial Agreement with the District in the form recommended by
the State Auditor and the Mississippi Bankers Association for the purpose of complying with Section
1823(e) of FIRREA as necessary to ensure that the District will possess a preferred claim to pledged
securities in the event of default by the depository bank.

The school district plans to choose one bank to serve as the lead banking institution for all the
day-to-day banking transactions for the three-year term. The school district reserves the right to
re-bid if market conditions warrant such action prior to the end of the three-year term. All banks
submitting bids will be considered as depositories, if desired, for the consideration of short-term
investment_ opportunities. Failure to submit a bid, or failure to indicate a desire to serve as a
depository bank, will exclude the bank from participating in any banking transactions with the
District. The District will only consider banks that have locations within the city limits of Ocean
Springs, MS.

After considering the following items, each bank interested in bidding should offer a firm "net" bid that
represents the actual interest rate that will be paid to the school district. Banks are not required to bid on
all interest rate options presented under the variable rate. The Ocean Springs School District will not
consider any bid that includes individual charges for services (i.e., number of deposits, checks

written, stop payments, etc.)

SPECIFICATIONS OR TERMS TO BE CONSIDERED BY THE BOARD:

1. All bank accounts must be kept separate from each other and a separate bank statement must be
provided at the end of each month. Statements must include the actual front and back images of all
checks. Interest must be paid on each account.

2. Statements must be available on-line by the 3% working day of the month.
3. Bank statements should reflect activity from the first day of each month through the last day of each

month. Deposit corrections should be sent to the district within two working days. All inquiries,
problems, and corrections should be directed to the district accountant.

4. Any charges for services rendered by financial institution such as stop payments, internet services,
transfers, research services, etc.

5. Any charges for items such as new checks, deposit books, and stamps. (The district orders a pre-
printed check form for the A/P account, but may require a small quantity of bank printed checks on
smaller accounts.)

6. Any charges associated with computerized communications with the bank accounts such as Internet
banking services, ACH deposits and transfers, etc.

7. The Ocean Springs School District has an established direct deposit program for employee payroll
and vendor payments. Please include any charges that may be incurred by the school district for
these services.

8. Please indicate if your bank employs the use of any third-party vendors for specific activities such as
check imaging, internet banking, digital statements, etc.

9. The institutions submitting bids must include in their sealed bid their most current Statement of
Condition and State Depository Certificate. (Failure to provide the Certificate will result in an invalid
bid.)

Option 1: Single Financial Institution

1. Fixed rate

2. Variable rate based on - 90-day T-bill
30-day LIBOR index
28-day T-bill
Federal Funds Rate

Option 2: Lead Financial Institution (with others sharing a percentage)

1. The Lead Bank will direct the transactions between the other banks. Transactions between banks must
be done in the background, not affecting any individual bank account balances so that bank statements
can be reconciled without the intra-bank transactions. All transfers shall be made on a monthly basis.
All bank accounts must be kept separate from each other. This does not preclude any sub-bank from
contacting the District for clarification of transactions.

2. The Lead Bank must be able to handle the direct deposit program for the payroll and vendor payments.

3. The Lead Bank will maintain a minimum of 50% of the deposits. Up to three (3) other banks may be
chosen to equally split the remaining deposits. The District reserves the right to choose less than three
(3) sub-banks, given the criteria mentioned below.

4. Criteria for being chosen as sub-bank:
a. Indicate a positive response to participate in the split of depository funds
b. Agree to allow the Lead Bank authority for transfer of deposits
c. Agree to match the interest rate stated in the bid by the Lead Bank

5. Fixed rate

6. Variable rate based on- 90-day T-bill
30-day LIBOR index

28-day T-bill
Federal Funds Rate

Option 3: Depository Status

Please indicate if you would be interested in being approved as a depository so that you can participate in
bidding on certificates of deposit. This is an option for all banks regardless of the award of this bid status.

Other Services

Please describe the attributes and options of your internet service. You may also include narratives on any
other services your institution offers that you think may benefit the district. None of the information provided
in this section will be used in evaluating the bids, but used strictly for informational purposes.

Selection

The selection of depository or depositories will be considered at the regular meeting of the School Board
on May 12, 2026. The Board of Trustees shall select the financial institution or institutions proposing the
best terms meeting specifications. The Board of Trustees reserves the right to reject any and all bids and
to waive any informality.

Attachment A

Attachment A includes specific historical information regarding current bank accounts including balance
history and debit/credit history.

OCEAN SPRINGS SCHOOL DISTRICT
DEPOSITORY BID RESPONSE FORM

GENERAL SPECIFICATIONS OR TERMS TO BE CONSIDERED BY THE BOARD:

Item

1. Separate bank statements will be provided for each account,
including the back and front copies of all checks

2. Electronic statements will be made available by the 3 working
day of the month

3. Deposit corrections sent to the district within two working days

4. Charges for services: stop payments

secured online banking
transfers
research services

other

5. Charges for items: limited check stock

deposit books
stamps
locking bank bags

6. Charges for items: ACH deposits and transfers

7. Provides a direct deposit program for the payroll and vendor payments

Brief commentary on your bank's procedures for direct deposit program:

Response

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

1 No

1 No

/ No

1 No
1 No

1 No

/ No

/ No

/ No

1 No

8. Utilizes third-party vendors
Areas: check imaging
internet banking
digital statements
other

9. Copy of Statement of Condition and State Depository Certificate
enclosed

Option 1: Single Financial Institution

1. Fixed interest rate quote

2. Variable rate quote: 90-day T-bill
30-day LIBOR index
28-day T-bill

Federal Funds Rate

Yes

Yes

Yes

Yes

Yes

Yes

Option 2: Lead Financial Institution (with others sharing a percentage)

1. Agree to allow Lead Bank to make monthly transactions
2. Provide the direct deposit program for the payroll account
3. a. Agree to Participate as a sub bank
b. Agree to allow the Lead Bank authority for transfers
c. Agree to match the Lead Bank interest rate
4. Fixed interest rate quote as Lead Bank
5. Variable rate quote: 90-day T-bill
30-day LIBOR index
28-day T-bill

Federal Funds Rate

Yes

Yes

Yes

Yes

Yes

No

No

No

No

No

No

No

No

No

No

No

Option 3: Depository Status

Interested in depository status Yes / No

Other Items

Assurances:

(Name of Bank) is insured by the Federal Depository
Insurance Corporation or the Federal Savings and Loan Insurance Corporation, or any successors to such
insurance corporations.

(Name of Bank) has met the primary capital to assets
ratio of five and one-half percent (512%) or more as of June 30, 2025 and has received certification of such
from the Mississippi State Treasurer. Please provide a copy of the certification.

(Name of Bank) has one or more offices located

within Ocean Springs, Mississippi.

(Name of Bank) is a qualified public funds depository
as approved by the Mississippi State Treasurer under Sections 27-105-5 and 27-105-6, Mississippi Code
Ann. (1972). The qualified financial institution shall secure those deposits by placing qualified securities
on deposit with the Mississippi State Treasurer as provided in Section 27-105-5, Mississippi Code Ann.
(1972).

(Name of Bank) agrees to execute a Collateral
Security Agreement and a Custodial Agreement with the District in the form recommended by the
Mississippi State Auditor and the Mississippi Bankers Association for the purpose of complying with
Section 1823(e) of FIRREA as necessary to insure that the District will possess a preferred claim to
pledged securities in the event of default by the depository bank. All Collateral Security and Custodial
Agreements will be executed prior to July 1, 2026. Any current Agreements in force must be re-executed
prior to July 1, 2026.

(Name of Bank) agrees to prepare monthly
statements beginning with the first day of the calendar month and ending with the last day of the calendar
month, showing debits, credits, balances and sequential listing of cashed/cleared checks within three (3)
working days of the statement closing date. In addition, the depository agrees to include all checks or
check images in numerical order in the monthly statements.

(Name of Bank) agrees to contact the School District
before adjusting any discrepancy in the amount shown on the deposit slip(s) and the funds deposited.

(Name of Bank) will allow unlimited deposits and other
credits into the accounts and unlimited transfers to other accounts contained in said bank.

(Name of Bank) agrees to provide ledger credit on
the same day as deposits occur (holidays and weekends excepted). This includes same day credit on
wire transfers of funds from federal and state government and same day credit on deposits made by the
District.

(Name of Bank) shall provide direct deposit
services for the District's monthly payroll. Please indicate if the bank will disburse the direct deposit to
individual accounts or will move the deposit to a third party for disbursement. The monthly payroll must
be available for use by the employees on the last working day of the month. Please indicate how many
days prior to the date must the payroll be available, and if applicable, the latest time of the day, in the
payroll clearing account (number of days prior, time of day).

(Name of Bank) agrees to provide the requested
information necessary, e.g., confirmation of account balances for the completion of the annual audit at no
charge to the District or its auditors.

(Name of Bank) agrees to, if requested, offer
advice on cash management and investment strategies necessary to properly utilize the District's assets.

(Name of Bank) agrees to allow the District to
establish or maintain checking or saving accounts with no service charges or fees for deposits credited,
checks paid, incoming wire transfers or returned deposit items. In addition, the depository agrees to
provide the following services and no charge or a minimum charge to the District.

Financial Institution:

Address:

City, State, Zip Code:

Telephone Number:

Authorized Signature Date

Type or Printed Name Title

Ocean Springs School District
Bank Depository Bid
Attachment A

Bank Balances

Monthly Totals # Accounts
July $ - 19,620,851.31 6
August $ 32,453,678.06 8
September $ 30,195,081.19 8
October $ - 28,840,219.66 8
November $ 26,928,602.09 ES
December $ - 25,517,194.80 7
January $ - 28,042,267.22 7
February $ - 39,844,202.46 7
March $__40,068,282.64 7
Monthly Bank Balances by Accounts

AP Clearing Payroll Child Nutrition Go Bond Proceeds Shortfall Debt Bond A B.Mill Debt EFRLE Total

July $ - 17,245,191.94 $ 228,004.95 $1,732,672.03 $ - - $ 143,150.85 $ 10,926.37 $ 260,905.17 $ - 19,620,851.31
August $ - 13,664,793.41 $ 1,267,868.21 $1,869,676.75 $ 15,163,248.71 $ - $ 205,626.78 $ 21,559.03 $ 260,905.17 $ - 32,453,678.06
September $ 11,062,171.39 $ 1,054,766.77 $1,923,768.36 $ 15,212,996.00 $ 0.01 $ 259,736.30 $ 420,737.19 $ 260,905.17 $ 30,195,081.19
October $ - 11,099,651.06 $ 872.07 $1,640,533.22 $ 15,259,843.70 $ 0.01 $ 357,754.36 $ 441,976.82 $ 39,588.42 $ - 28,840,219.66
November $ 9,357,091.86 $ 3,912.00 $1,619,194.34 $ 15,302,487.64 $ 1,039.54 $ 197,805.85 $ 447,070.86 $ - $ - 26,928,602.09
December $ - 10,874,081.04 $ 1,938.42 $1,595,854.42 $ 12,784,752.86 $ 2,363.72 $ 198,461.04 $ 59,743.30 $ - $ - 25,517,194.80
January $ 13,065,663.50 $ 943.40 $1,610,323.38 $ 12,542,382.01 $ 18,249.23 $ 626,593.27 $ 178,112.43 $ - $ 28,042,267.22
February $ - 23,262,371.19 $ 975.45 $1,620,236.65 $ 12,004,538.22 $ 83,023.71 $2,213,497.67 $ 659,559.57 $ - $ - 39,844,202.46
March $ - 23,564,038.30 $ 2,142.39 $1,678,190.56 $ 11,416,613.15 $ 96,613.75 $2,549,388.78 $ 761,295.71 $ - $ - 40,068,282.64
Average byAcct $ _14,799,450.41_$ 284,602.63 _$1,698,938.86_$ 12,187,429.14 $ 22,365.55 _$ 750,223.88 $ 332,228.32 $ 91,367.10 $ _30,167,819.94

Debits/Credits per Month by Account

Debits/Credits ACH Payments | Debits/Credits Direct Deposits| Debits/Credits | Debits/Credits | Debits/Credits | Debits/Credits | Debits/Credits | Debits/Credits

APClearing -_AP Clearing Payroll Payroll, Child Nutrition |Go Bond Proceeds} Shortfall Debt Bond A 3.Mill Debt EFRLF
July 128/60 26 4/3 2 o/18 - - oft oft oo
August 136/179 34 76 3 o/18s ofa o/o oft oft oo
September 113/191 25 5/4 2 2/193 ofa oft oft 2/3 0/0
October 137/176 31 76 2 2/170 oo 0/0 1/2 o/2 vo
November 138/159 31 4/4 2 148 0/0 o/t yi yi 1/0
December 106/126 24 5/5 2 1/149 vi of. o/o yi -
January 89/151 23 4/6 2 1/166 2/0 yi 12 vi -
February 116/163 26 6/7 2 1/159 yo yi v1 vi -
March 135/193 36 4/4 2 1/199 1/0 oft oft oft :

Fund Balance FundBalance Fund Balance FundBalance FundBalance Fund Balance

#Checks #Deposits $Deposited ElectronicDR ElectronicCR Charge Backs
jsuly 98 a $ 587,575.70 30 19
August 98 142 $ 546,795.87 38 37
[September 85 142 $ 555,209.08 28 49
|October 7 130 $1,002,778.23 39 46
November 107 $ 493,991.71 35 52
December 76 88 $ 343,849.35 30 38
January 60 115 $3,262,981.42 28 36
February 86 117 $12,978,258.0: 30 46
March 95 146 $2,824,570.37 39 47
1028 370

Deposits $Deposited ElectronicDR Electronic CR Charge Backs

114 $2,510,667.75 33 41 0

Child Nutrition Child Nutrition Child Nutrition Child Nutrition Child Nutrition
# Deposits $ Deposited ElectronicDR Electronic CR Charge Backs
11 $ 3,720.14 7 oO
127 $ 25,621.55 58
128 $ 22,893.96 65
108 $ 16,461.84 62
92 $ 15,221.66 56
90 $ 17,802.94 59
$ 20,188.67 56
$ 14,879.01 55
$ 23,780.22 64

Cash Deposited ElectronicDR ElectronicCR Charge Backs

$17,841.11 1 54 o