Fieldhouse & Multipurpose Building

Rg PUTNAM (C)

[3] county CHARTER SCHOOL SYSTEM

REQUEST FOR PROPOSAL

Design-Build Services for Fieldhouse and
Multipurpose Building

FOR ALL QUESTIONS ABOUT THIS REQUEST FOR PROPOSAL
CONTACT:

KEVIN THOMPSON, DISTRICT FACILITY SPECIALIST
kevin.thompson@putnam.k12.ga.us

(706) 818-5232

RELEASED ON: MAY 1, 2026

DUE ON: JUNE 1, 2026 @ 10:00 AM

158 Old Glenwood Springs Road
Eatonton, Georgia 31024
Phone: 706-485-5381 Fax: 706-485-3820

Putnam County Charter School System
158 Old Glenwood Springs Rd.
Eatonton, GA 31024

S

Request For Proposals

Title:
Design-Build Services for
Putnam County Fieldhouse and Multipurpose
Building

By
Putnam County Charter School System

May 1, 2026

TABLE OF CONTENTS

Table of Contents

Timeline

RFP for Design-Build Services
Scope of Work

Proposal Format & Content

Evaluation Criteria

10

Date

May 1, 2026

May 15, 2026, 10:00 am
May 18, 2026

June 1, 11:00 a.m.

June 8, 2026

June 15, 2026

DESIGN-BUILD RFP TIMELINE

(Putnam County Schools)

Action Item

Owner issues RFP

Mandatory Pre-bid Meeting and Site Visit

Deadline for written questions/requests for clarification
Deadline for submission of proposal

Letter of Intent Issued

Board approves firm selected

Request For Proposals
For
Design-Build Services

Notice is hereby given that Putnam County Charter School System shall receive sealed proposals
for design-build services until 11:00 a.m. EST on June 1, 2026, at the Putnam County Charter
School System Board of Education Office located at 158 Old Glenwood Springs Rd., Eatonton, GA
31024. Proposals will be in accordance with O.C.G.A. 36-91-21 and the Request for Proposals
(RFP) guidelines. All written questions should be emailed to Kevin Thompson at
kevin.thompson@putnam.k12.ga.us.

The Request for Proposals is available at the Putnam County Charter School System Board of
Education Office located at 158 Old Glenwood Springs Rd., Eatonton, GA 31024 or may be
viewed online on the Georgia Procurement Registry.

All submissions must include a proposal with the content and in the format described within
the RFP.

The Board reserves the right to terminate this project prior to submissions being received, to
reject any and all proposals, to waive informalities or irregularities in responses to this RFP, and
to be the sole judge of the value and merit of the proposals offered.

A mandatory pre-proposal meeting will be held on May 15, 2026, at 10:00 am. Interested bidders will
meet at the Putnam County Charter School System Board of Education Office. The Putnam County
Charter School System Board of Education Office address is:

158 Old Glenwood Springs Rd.
Eatonton, GA 31024

1. SCOPE OF WORK

The selected company will be required to perform basic architectural, engineering and
construction services to be specified more fully in a contract agreement to be negotiated after
selection. The contract agreement will provide for payment for phases of work completed with
options to proceed through all phases or to discontinue work as the circumstances may dictate.
Upon the initial selection of a respondent based upon qualifications, with which negotiations
shall proceed, a more detailed Scope of Work will be developed. Putnam County Charter School
System Board of Education anticipates a contract which will include schematic design, production
of contract design documents, and cost estimates for the project.

The construction work shall include, but not be limited to, the following:

a) Demolition of existing fieldhouse.
b) Grading and sitework as necessary.
a. Building to be set level to track.
c) Construction of a new fieldhouse/multi-purpose building at site of demolished
fieldhouse.

Il. PROPOSAL CONTENT & FORMAT

Putnam County Charter School System (the Owner) requests proposals for design-build services
from qualified firms for the completion of all projects listed. The Owner's objective in issuing this
Request for Proposals is to provide a competitive means by which to select a single Qualified
Provider to perform the design and construction for all projects listed. The Qualified Provider will
act as architect, engineer, and contractor during the planning and construction of the project.
Prime consideration will be given to a company with significant, current experience in the
development, design, and construction of similar projects. The contract shall follow O.C.G.A 36-
91-21 and RFP guidelines. Qualified Providers must submit four (4) hard copies of their proposals
and (1) electronic copy on a memory stick or via email at kevin.thompson@putnam.k12.ga.us.
The cost of preparing a response to this request, including site visits and design will not be
reimbursed by the School Corporation. The Owner creates no obligation by issuing this Request
for Proposals. Neither this request nor the response shall be construed as a legal offer.

Proposals must be submitted in the format outlined in this section. For each proposal, a checklist
will be used in reviewing the proposal to determine if it is complete prior to actual evaluation.
The Owner reserves the right to eliminate from further consideration any proposal deemed to
be substantially or materially unresponsive to the requests for information contained herein.

1) Table of Contents

A. Responses shall include a table of contents properly indicating the section and page
numbers of the requested information.

2) Executive Summary

A. Responses shall include a concise abstract stating the respondent's understanding of
the project contained in no more than three pages.

3) Company Qualifications

A. Company Profile:
1) Provide general information on the responding firm to include company name,
address, telephone number, contact person(s) for this project.

B. Project Team:

1) List the lead personnel employed by the Qualified Provider involved in this project.
Include a resume for each person listing name, title, education, experience, work
history, and responsibilities on this project. Identify specifically the type of work
performed by each person and for how long.

2) Legal Grievances: The Qualified Provider shall describe in detail any litigation
related to any construction projects, past or present, with an owner in the state of
Georgia.

6

C. References:

1)

Past performance is a critical component in the selection process of this project.
Therefore, each Qualified Provider must include a summary of all design-build
contracts performed with K-12 school districts. In addition, each Qualified Provider
must have completed a minimum of five (5) similar design-build contracts with
public schools to be considered for this project. References will not be considered
for projects performed by the Qualified Provider's employees while working with a
different employer. Include the following detailed information on the (5) design-
build contracts with K-12 school districts.

a. School name, contact, telephone number
b. Description of scope of work
c. Start & completion date of the installation phase of the project

D. Certifications:

1)
2)
3)

4)
5)

Include a copy of the certification(s) that proves the Qualified Provider holds a
Georgia General Contractors License.

Include a copy of the certification(s) that proves the Qualified Provider employs a
Registered Architect in the State of Georgia.

Include the names and PE numbers for all full-time employees who are professional
engineers registered in the State of Georgia.

Contractor Affidavit under OCGA 13-10-91(b)(I)

IRS Form W-9

E. Insurance Certificate

1)

The Qualified Provider shall include a certificate of insurance in the Proposal
indicating its insurance coverage, and the Qualified Provider shall always maintain
such insurance in full force and effect until the Work has been completed, in the
following minimum amounts:

COVERAGES LIMITS OF LIABILITY

General Liability $1,000,000
General Aggregate $2,000,000
Product & Completed Operations Aggregate $2,000,000
Personal & Advertising Injury $1,000,000
Each Occurrence $1,000,000
Workman's Compensation $1,000,000
Umbrella Policy in addition to individual coverage $10,000,000

4) Technical Approach

Section 4 should contain the following information about the respondent's technical
approach to meeting the Owner's timelines and functionality objectives.

5)

A. Needs & Solutions:
Include a "Needs & Solutions" section explaining facility needs and solutions the
Qualified Provider recommends for all proposed improvements. The Qualified Provider
needs to demonstrate a clear understanding of the existing conditions of the facilities.

B. Design Approach:
Include a detailed explanation of how architectural/engineering services will be
implemented. This explanation should include the people, specific
architectural/engineering services, timeline, and any external forces that could affect
this project.

C. Project Management:
Describe your firm's approach to managing the proposed project from contract award
through the guaranteed phase. Include a resume of the project manager who will be
responsible for the project. Include in your proposal an implementation plan, including
completion dates, describing how the Qualified Provider intends to execute the project
based on a June 15, 2026 contract award.

D. Contractor, Equipment, and Material Selection:
Describe the process that the Provider will utilize in obtaining their contractor and
equipment and material selections and what criteria will be used to make those
selections.

E. Owner Training:
Explain the Qualified Provider's plan for providing training and support services to the
Owner. Describe the range of services being offered by your firm, such as maintenance,
training, follow-ups, auditing, etc.

F. Additional Information:
Additional information about the Qualified Provider's technical approach to the project
may be included in this section of the proposal.

Financial Aspects

Section 5 should contain the financial components of the proposed work as identified
below.

A. Describe in detail the process that the Provider intends to utilize to obtain the best
prices for the Owner. Describe the process for reviewing the pricing of individual
improvement items. Explain why this approach is better than the other available
approaches.

Ill. EVALUATION CRITERIA

The Owner will likely reject any proposal that does NOT meet the minimum criteria described in
this RFP. For proposals meeting or exceeding the minimum criteria, the Owner will rate each
proposal based on the weighted scoring criteria shown below. The Owner intends to award a
contract to the Provider whose proposal is most advantageous to the Owner. The most
advantageous proposal will be the proposal with the highest score.

A. Ability to Successfully Implement Program (45 points)
1. Reputation and experience of the Qualified Provider for implementing design-build
contracts with scope of work like that being considered for this project.

2. Background and qualifications of the people responsible for implementing the design-
build contract.

3. References of the company and people responsible for implementing the project
More points will be given to respondents demonstrating strong capabilities, experience,

and reputation on design-build contracts with other K-12 schools with similar scopes of
work.

B. Design Approach (30 points)
1. Depth, breadth, quality, creativity, and detail of the firms proposed
architectural/engineering approach.

2. Understanding of the current facility needs within the district.

More points will be given to proposals that include a detailed and sound technical
approach to meeting the School Corporation's objectives.

C. Other Financial Consideration (25 points)
1. Process to be utilized to bid and price the proposed work.

2. Design-build approach and company's past performance related to design-build
services in K-12 schools.