FHH Stadium Concession Stand Roof Replacement
| Agency: | Francis Howell School District |
|---|---|
| State: | Missouri |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 12, 2025 |
| Due Date: | Dec 3, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
FHH Stadium Concession Stand Roof Replacement
- Opened: November 12, 2025
- Mandatory Pre-Bid: November 24, 2025, at 10:00 a.m. at Francis Howell High School
- Closes: December 3, 2025, at 10:00 a.m.
Attachment Preview
NOTICE
Francis Howell R-III School District
Request for Proposal
FHH Stadium Concession Stand Roof Replacement
ISSUE DATE: November 12, 2025
RETURN RESPONSE NO LATER THAN:
December 3, 2025 @ 10:00 a.m., CST
Public Bid Opening December 3, 2025 @ 10:00 a.m. CST
801 Corporate Centre Drive, O’Fallon, MO 63368
MANDATORY PRE–BID MEETING:
November 24, 2025 @ 10:00 a.m. CST
A mandatory pre-bid meeting will be held at Francis Howell High School Football Stadium, 7001
Highway 94 South, St. Charles, MO 63304 . Attendance at this meeting is required for all bidders; no
follow-up site visits will be allowed to minimize disruption to school operations.
RETURN RESPONSE AND ADDENDA TO:
Francis Howell R-III School District
ATTN: Mr. Matthew Bollwerk, Purchasing Manager
801 Corporate Centre Drive
O’Fallon, MO 63368
TABLE OF CONTENTS
Certification Form
Sections:
1) Introduction
2) Project Overview
3) Scope of Services
4) Contractor Requirements
5) Timeline for Process
6) Selection Criteria
7) Proposal Requirements
8) Selection Process
Attachments
1) Company Identification
2) References and Experience
3) Federal Work Authorization Program
(E-Verify) Addendum
4) Federal work Authorization Program Affidavit
5) Felony Conviction Notification
General Terms and Conditions
Francis Howell R-III School District
Request for Proposal
FHH Stadium Concession Stand Roof Replacement
CERTIFICATION FORM
The Francis Howell R-III School District will accept sealed proposals for the shingle roof replacement of
the stadium concession stand as described in the attached request. Qualified organizations (Respondents)
are required to submit one (1) physical copy as described herein.
PROPOSALS SHALL BE LABELED AND ADDRESSED AS FOLLOWS:
SEALED PROPOSAL-FHH STADIUM CONCESSION STAND ROOF REPLACEMENT
Mr. Matthew Bollwerk, Purchasing Manager
Francis Howell R-III School District
801 Corporate Centre Drive
O’Fallon, MO 63368
The Respondent hereby declares understanding, agreement and certification of compliance to provide the
items and/or services, in accordance with all terms and conditions, requirements and specifications of the
original Request for Proposal (RFP), General Terms and Conditions, and as modified by any addenda
thereto. Respondent is required to complete, sign and return this form with the proposal.
SIGNATURE REQUIRED
Authorized Signature
Printed Name
Company Name
Mailing Address
City, State, Zip
Mobile Phone #:
Date
Title
E-Mail Address
Page 2
Section 1.0 - Introduction
The Francis Howell School District is the top-rated school district in St. Charles County and 13th in the
state, as ranked by Niche.com. Encompassing more than 150 square miles in the southeast corner of St.
Charles County, the District empowers students to be lifelong learners prepared for the future. Currently
the District serves over 17,000 students and employs over 2,200 people, over 23 campuses. Additional
detailed information about the District may be found at www.fhsdschools.org
Section 2.0 – Project Overview
The Facilities and Operations Department of the Francis Howell School District (District) is seeking
proposals from qualified roofing contractors to remove and replace the existing shingle roof on the
stadium concession stand at Francis Howell High School. The project scope includes removal of existing
roofing materials, installation of new architectural, impact-resistant shingles, replacement of flashing and
vents as specified, and compliance with all applicable building codes and safety standards.
Section 3.0 – Scope of Work
The selected contractor shall provide all labor, materials, equipment, supervision, and disposal necessary
to complete the project as outlined below:
● Removal and proper disposal of existing roof shingles and underlayment.
● Inspection of existing roof decking.
● Replacement of damaged plywood sheathing as necessary. (see Section 4 for unit pricing).
● Installation of new architectural, impact-resistant asphalt shingles.
● Installation of new ice and water shield, underlayment, and appropriate drip edge.
● Flashing of all plumbing vent pipes with lead vent pipe flashing.
● Removal and replacement of all other roof vents with like vents.
● Installation of new ridge caps, sealants, and accessories per manufacturer’s specifications.
● Work to be completed during normal business hours.
● The project must be substantially complete by January 5, 2026.
Section 4.0 - Pricing
Proposers shall provide a detailed cost breakdown including:
● Total project cost for roof removal and replacement.
● Unit cost per sheet of replacement plywood if required: $______ per 4’x8’ sheet.
● Any additional costs for materials, permits, or disposal fees.
All pricing shall be firm for the duration of the project.
Section 5.0 - Contractor Requirements
● All workers must undergo a background check prior to working on site.
● Contractor must adhere to prevailing wage requirements.
● Contractor must be properly licensed and insured.
Page 3
Section 6.0 – Timeline for Process
The timeline listed below is the District’s estimation of time required to complete the process. All efforts
shall be made to abide by this schedule; however, changes may occur if necessary.
Request for Proposals issued
November 12, 2025
Pre-Bid Meeting
November 24, 10:00 a.m. CST
Bidder Questions due to District
November 24, 2025
Response to Questions
November 25, 2025
Proposals Due
December 3, 10:00 a.m. CST
Recommendation to Board
December 11, 2025
Notice to Proceed
December 12, 2025
Section 7.0 – Proposal Evaluation Criteria
Proposals will be evaluated by the District and designated staff. The following will serve as the basic
criteria for the selection.
1. Offeror's demonstration of a complete understanding of the District’s requirements and needs.
2. The qualifications and experience of the Company
3. The Proposed timeline for project completion.
4. Evaluation of past performance, references, interviews, presentations, etc.
5. The total cost of the services offered to the District
Section 8.0 – Proposal Requirements
1. The Certification Form must be completed and included.
2. Proposed timeline for project completion.
3. Cost breakdown by center and total project bid amount.
4. The Company shall complete Attachment 1, Company Identification Form.
5. The Company shall complete Attachment 2A and 2B, providing the District a listing of all similar
projects completed within the last five years. The Company shall additionally provide the District a
listing of all public school clients that have discontinued service from the Company in the past five
years due to poor performance or non-performance.
6. The Company shall complete Attachment 3, Federal Work Authorization Program Addendum.
7. The Company shall complete Attachment 4, Federal Work Authorization Program Affidavit.
8. The Company shall complete Attachment 5, Felony Conviction Notification.
Page 4
9. The Company shall provide proof of Registration with the Missouri Secretary of State.
Section 9.0 – Selection Process
After evaluating all Proposals properly submitted, the District staff responsible for the evaluation will
make a recommendation for selection to the District’s Board of Education. The Board of Education shall
make the final selection of the Company that will provide the services. However, no contract shall be
formed and the District shall not be bound to any selection until such time as a final, written contract with
the selected Company is approved by the Board of Education. The District reserves the right to negotiate
the contract terms with the Company that will be recommended to, or that is selected by, the Board of
Education. The District further reserves the right to reject any and all Proposals and to waive any
"informalities" in the Proposals received whenever such selection, rejection, or waiver is in its best
interest. All Proposal documents become public record once a negotiated contract has been executed.
Page 5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Status Bid Advertisement Post Date Revision Date Letting Date NEW SW District, Clair
Missouri Department of Transportation(MDOT)
Bid Due: 6/17/2026
Project No. AR-1853 Name Hanley Road - Bruno to Dale Brief Description This
St. Louis County
Project No. AR-1906 Name Airport Road Traffic Calming Brief Description This provides for
St. Louis County
Project No. AR-1855 Name Jennings Station Road - Chain of Rocks Drive Resurfacing
St. Louis County