Ferguson Avenue Study

Ferguson Avenue Study RFP
Chatham County - Savannah Metropolitan Planning Commission
110 East State STREET, P. O. BOX 8246
SAVANNAH, GEORGIA 31412-8246
Phone 912-651-1440
www.thempc.org
Date: May 1, 2026
REQUEST FOR Qualified Proposers are invited to submit sealed proposals, subject to conditions and instructions
PROPOSALS as specified, for the furnishing of:
RFP NO. 2026-01
FERGUSON AVENUE STUDY FROM DIAMOND CAUSEWAY TO SKIDAWAY
PI NO. 0021573 ROAD
All Proposers must be prequalified by the Georgia Department of Transportation
(GDOT).
GENERAL SCOPE The Chatham County - Savannah Metropolitan Planning Commission (MPC) on behalf of the
Coastal Region Metropolitan Planning Organization (CORE MPO) and Chatham County is
requesting proposals to provide Engineering Design Consultant Services for the FERGUSON
AVENUE STUDY, FROM DIAMOND CAUSEWAY TO SKIDAWAY ROAD.
The Study will evaluate the Ferguson Avenue corridor to determine the feasibility of
incorporating pedestrian and bicycle facilities while maintaining roadway safety and
functionality. The approximately 2.3-mile minor arterial connects residential areas, schools, and
commercial destinations and currently experiences pedestrian safety concerns and gaps in
multimodal infrastructure. The Study will assess existing and future capacity, operations, and
safety conditions from Diamond Causeway to Skidaway Road using updated traffic counts,
projections, and crash data, with consideration for access management and operational
improvements. The analysis will include freight, commuter, and local traffic, as well as
pedestrian and bicycle (active transportation) conditions. It will also evaluate tree canopy,
environmental context, safety trends, and roadway features such as drainage and utility
constraints. Anticipated regional growth will also be considered. The result will be a
multimodal, pedestrian-focused, and freight supportive improvement strategy that enhances
safety, improves drainage, preserves the tree canopy, and supports overall corridor mobility.
DUE DATE June 1, 2026 - 5:00 PM (Eastern)
Proposals must be received, and date/time stamped on or before the due date by the MPC,
located at 110 East State Street, Savannah, Georgia, 31401. Late submissions shall not be
accepted.
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Ferguson Avenue Study RFP
INSTRUCTIONS THIS SHEET DOES NOT REPRESENT RFP SPECIFICATIONS
TO OBTAIN RFP
SPECIFICATIONS If interested in receiving a complete copy of the specifications, please go to our website at
https://www.thempc.org/Core/RFP2026. To receive RFP specifications by mail, please
complete the information below and mail to MPC, Attn: Kieron Coffield, Administrative
Assistant.
FedEx Acct# UPS Acct#
Company Name Attention of:
Complete Mailing or Delivery Address
Email Phone Number Fax Number
Specifications may also be picked up from the MPC's offices between 8:30 AM - 5:00 PM,
Monday - Friday.
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Ferguson Avenue Study RFP
COMMUNICATION ONCE AN RFP HAS BEEN ISSUED
All questions, clarifications and communication concerning this solicitation shall be submitted in
writing via e-mail to the Executive Director & CEO of the MPC (hereafter referenced as
EXECUTIVE DIRECTOR & CEO). MPC will not orally or telephonically address any question
or clarification regarding specifications or procedures. If a Proposer visits or calls MPC with such
questions, he or she will be instructed to submit the questions in writing.
All contact concerning this solicitation unless otherwise directed shall be made through the
EXECUTIVE DIRECTOR & CEO. Firms shall not contact department heads or staff persons
with questions about the solicitation. You must submit the written question to the EXECUTIVE
DIRECTOR & CEO through Kieron Coffield at coffieldk@thempc.org. If it is necessary that a
technical question be addressed, the EXECUTIVE DIRECTOR & CEO will place an addendum
containing all questions and written responses on the MPC's website,
https://www.thempc.org/Core/RFP2026. The EXECUTIVE DIRECTOR & CEO will not respond
individually to questions.
If it becomes necessary to revise any part of this solicitation, a written addendum will be posted
on the website. It is the responsibility of each firm to review the MPC website for any new
information that is posted.
The MPC is not bound by any oral representations, clarifications, or changes made to the written
specifications by MPC staff, unless such clarification or change is provided in written addendum
posted on the website from the EXECUTIVE DIRECTOR & CEO.
Any request by firms after a solicitation has been opened and pending award must also be
submitted in writing to the EXECUTIVE DIRECTOR & CEO.
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Ferguson Avenue Study RFP
CHATHAM COUNTY - SAVANNAH
METROPOLITAN PLANNING COMMISSION
QUESTIONS/CLARIFICATION FORM
DATE:
TO: EXECUTIVE DIRECTOR & CEO, through
Kieron Coffield, Administrative Assistant
Email coffieldk@thempc.org
RE: RFP NO. 2026-01
PI NO. 0021573
Ferguson Avenue Study
I have the following concerns/questions about the specifications:
(Add additional pages as necessary)
From:
Company Name Website
Representative Email Address
Complete Address City State Zip Code
Telephone Number Fax Number
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Ferguson Avenue Study RFP
CHATHAM COUNTY - SAVANNAH
METROPOLITAN PLANNING COMMISSION
GENERAL PROVISIONS FOR REQUEST FOR PROPOSALS
Ferguson Avenue Study RFP
The Chatham County - Savannah Metropolitan Planning Commission (MPC) on behalf of the
Coastal Region Metropolitan Planning Organization (CORE MPO) and Chatham County is
requesting proposals to provide Engineering Design Consultant Services for the FERGUSON
AVENUE STUDY, FROM DIAMOND CAUSEWAY TO SKIDAWAY ROAD. Proposer must
be a prequalified firm with the Georgia Department of Transportation (GDOT).
The MPC intends to award a contract for work by the end of September 2026 with a completion
date of no later than September 30, 2028. MPC anticipates that available funds for the project will
be no more than $200,000. Any contract award for this project is contingent upon MPC receiving
the adequate funds from the Georgia Department of Transportation (GDOT).
A. PROPOSAL SUBMITTAL DATE:
All consulting services will be procured using competitive sealed proposals. THE
SEALED PROPOSALS ARE DUE at the location below on: JUNE 1, 2026, NO
LATER THAN 5:00 PM (Eastern Time). Submit five (5) paper copies of the proposal
and one (1) electronic copy in PDF format. For proper identification, the firm's complete
name and address shall appear on the exterior of the proposal package.
The proposal shall be hand delivered or mailed to the following address:
The Chatham County - Savannah Metropolitan Planning Commission
RE: RFP No. 2026-01, Ferguson Avenue Study RFP
Mail: P.O. Box 8246
Savannah, Georgia 31412-8246
Delivery: 110 East State Street
Savannah, Georgia 31401
If the proposal does not reach the MPC on or before June 1, 2026 at 5:00 PM, the proposal
shall not be considered and shall be returned to the firm unopened. It is the firm's
responsibility to ensure the proposal is mailed or delivered and received by the due date
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Ferguson Avenue Study RFP
and time. The MPC shall not be held responsible for proposals delayed by the US Mail or
any other courier.
The MPC shall not be held liable for any expenses incurred by the Proposer in preparing
and submitting its proposal and/or attendance at any presentations, final contract
negotiations or applicable site visits. The MPC reserves the right to award this project
or to reject any and all proposals; whichever is in the best interest of the MPC.
B. RECEIPT OF PROPOSALS:
Unless otherwise stated in the technical specifications of the RFP, the MPC will accept
one, and only one, proposal per firm. In the event a team of firms is entering into a joint
venture to respond to the RFP, one firm shall be named the prime contractor, and the
proposal shall be submitted in the name of the prime contractor. All correspondence
concerning the RFP will be between MPC and the prime contractor.
C. SUBCONTRACTING:
Should the firm intend to subcontract all, or any part, of the work specified, name(s) and
address(es) of subcontractor(s) must be provided in the proposal response. The firm shall
be responsible for all subcontractors' full compliance with the requirements of the RFP
specifications. If awarded the contract, payments will only be made to the firms submitting
the proposal. The MPC shall not be responsible for payments to subcontractors.
D. QUESTIONS ABOUT THE RFP:
Communication concerning any proposal currently advertised must take place in writing
and addressed to the EXECUTIVE DIRECTOR & CEO. For more information, please see
page titled "COMMUNICATION ONCE AN RFP HAS BEEN ISSUED" within this
solicitation package.
E. PUBLIC INFORMATION:
All information and materials submitted will become the property of the MPC; and shall
be subject to the provisions of the Georgia open records law. If awarded the contract,
applicable sections of the proposal submission will be included as part of the contract
documents and filed, as public record, with the MPC.
F. ADDENDA:
The firm shall include acknowledgment of receipt of addenda (if any) in their sealed
proposal. The firm should include an initialed copy of each addendum in the proposal
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Ferguson Avenue Study RFP
package. It is the firm's responsibility to contact MPC for copies of addenda if they receive
the proposal document from any source other than the MPC.
G. SELECTION PROCESS:
The members of the MPC Proposal Review Committee shall evaluate all proposals
received based upon the criteria stated in the RFP. The Proposal Review Committee will
consist of transportation planning professionals from the CORE MPO Technical
Coordinating Committee (TCC) and Chatham County. Each Committee member shall
grade each submitted proposal based upon the evaluation criteria. The Proposal Review
Committee may recommend at least the three (3) highest ranked firms to the EXECUTIVE
DIRECTOR & CEO to be invited to make presentations. The Proposal Review Committee
will evaluate the firms' presentations and provide a final ranking and recommendation to
the EXECUTIVE DIRECTOR & CEO.
H. NEGOTIATION:
After proposals have been evaluated, negotiations may begin with the highest ranked firm.
To facilitate negotiations, the firm may be asked to submit detailed scope and fee proposals
or hourly rates at the request of the Proposal Review Committee. The EXECUTIVE
DIRECTOR & CEO shall consider the estimated value, scope, and complexity of the nature
of services required. The EXECUTIVE DIRECTOR & CEO will negotiate a contract price
with the highest ranked firm. Should such negotiations fail to reach an agreement, the
EXECUTIVE DIRECTOR & CEO will close those negotiations and open negotiations
with the next highest ranked firm. Should this process not yield an agreement, the
EXECUTIVE DIRECTOR & CEO will begin negotiations with the third firm in order of
their ranking. The EXECUTIVE DIRECTOR & CEO shall continue negotiations in
accordance with this section until an agreement is reached with a qualified firm. If
negotiations with the third firm does not yield an agreement, the EXECUTIVE
DIRECTOR & CEO has the option to cancel the solicitation and reopen the RFP process.
I. CONTRACT AWARD:
Each proposal is received with the understanding that an acceptance in writing by the
EXECUTIVE DIRECTOR & CEO of the offer to furnish any or all of the services and
materials described will constitute an offer to enter into a contract between the firm and
MPC. The negotiated contract shall bind the firm to furnish and deliver the services and
materials quoted, at the prices stated and in accordance with the terms of said contract. The
contract file shall contain all negotiation results and the basis on which the award is made.
After negotiations have resulted in an agreement with the highest ranked firm, a contract
based on the negotiated terms will be drafted and submitted to the MPC's Planning
Commission for approval and execution by all necessary parties.
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Ferguson Avenue Study RFP
It is agreed that the successful firm will not assign, transfer, convey or otherwise dispose
of the contract or its right, title or interest in or to the same, or any part thereof, without
previous written consent of the EXECUTIVE DIRECTOR & CEO.
J. NON-COLLUSION:
The firm affirms that the proposal has not been made in connection with any other firm
submitting a proposal for the same commodity or commodities, and that the proposal is
bona fide and is in all respects fair and without collusion or fraud.
K. INDEMNITY:
The successful firm agrees, by entering into a contract, to defend, indemnify and hold MPC
harmless from any and all claims, liability, losses and causes of action arising from or under
the contract.
The successful firm hereby agrees to indemnify, hold free and harmless the MPC, it's
agents, servants, employees, officers, directors and elected officials or any other person(s)
against any loss or expense including attorneys' fees, by reason of any liability imposed by
law upon MPC, except in cases of MPC's sole gross negligence, for damage because of
bodily injury, including death at any time during the term of the contract sustained by any
person or persons, on or account of damage to property arising out of or in the work
performed under the contract. It is further understood and agreed that the firm shall (at the
option of the MPC) defend the MPC with appropriate counsel and shall further bear all
costs and expenses, including expenses of counsel, in the defense of any suit or legal action
arising hereunder.
L. SPECIFICATION DESCRIPTIONS:
The specifications detailed herein represent the quality of the services required by the
MPC. Whenever in this solicitation any particular process, service or equipment is
indicated or specified by patent, proprietary or brand name of
manufacturer/developer/inventor, such wording will be deemed to be used for the purpose
of facilitating descriptions of the process, service or equipment desired by the MPC. It is
not meant to eliminate offerors or restrict competition in any RFP process. Proposals that
are equivalent or surpass stated specifications will be considered. Determination of
equivalency shall rest solely with the MPC.
M. TAXES:
The MPC is exempt from State Retail Tax. The costs proposed for the RFP shall be
exclusive of taxes. Tax Exemption No. 6541648-IV, GA Code Sec. 48-8-3, Federal ID No.
586005252.
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Ferguson Avenue Study RFP
N. DRUG-FREE WORKPLACE:
In compliance with Federal and State Drug Free Workplace Acts, the MPC has adopted a
drug free Workplace Policy. Consequently, any firm providing goods or services to the
MPC must comply with all applicable Federal and State Drug Free Workplace Acts.
O. FEDERAL, STATE, LOCAL LAWS:
All firms shall comply with all Federal, State and Local laws, ordinances, rules, and
regulations relative to conducting business in Savannah, Georgia and performing the
prescribed service. Ignorance on the part of the firm shall not, in any way, relieve the firm
from responsibility for compliance with said laws and regulations or any of the provisions
of these documents.
P. INSURANCE:
All firms shall maintain, and if requested, show proof of insurance applicable for services
described in these specifications under "General Requirements, Section II, Insurance" of
this RFP.
Q. TERMINATION OF CONTRACT:
1. Default: If the firm refuses or fails to perform any of the provisions of the contract
with such diligence as will ensure its completion within the time specified, or any
extension thereof, or otherwise fails to timely satisfy the contract provisions, or
commits any other substantial breach of the contract, the MPC may notify the firm
in writing of the delay or nonperformance and if not cured within ten (10) days or
any longer time specified in writing, the MPC may terminate the contract or such
part of the contract as to which there has been delay or a failure to properly perform.
In the event of termination in whole or in part, MPC may procure similar supplies
or services, from other sources, in a manner and upon terms deemed appropriate by
MPC. The firm will continue performance of the contract to the extent it is not
terminated and will be liable for excess costs incurred in procuring similar goods
or services.
2. Compensation: Payment for completed supplies or services delivered and
accepted by the MPC will be at the contract price. The MPC may withhold from
amounts due the firm such sums as the MPC deems to be necessary to protect it
against loss because of outstanding liens or claims of former lien holders and to
reimburse MPC for the excess costs incurred in procuring similar goods and
services.
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Ferguson Avenue Study RFP
3. Excuse for Nonperformance or Delayed Performance: Except with respect to
defaults of subcontractors, the firm may not be held to in default by reason of any
failure in performance of the contract in accordance with its terms (including any
failure by the firm to make progress in the prosecution of the work thereunder
which endangers such performance) if the firm has notified the EXECUTIVE
DIRECTOR & CEO within fifteen (15) days after the cause of the delay and the
failure arises out of causes such as: acts of God; acts of public enemy; acts of the
MPC and any other governmental entity in its sovereign or contractual capacity;
fires; floods; epidemics; quarantine restrictions; strikes or other labor disputes;
freight embargoes; or unusually severe weather. If the failure to perform is caused
by the failure of a subcontractor to perform or to make progress, and if such failure
arises out of causes similar to those set forth above, the firm may not be deemed to
be in default, unless the supplies or services to be furnished by the subcontractor
was reasonably obtainable from other sources in sufficient time to permit the
contractor to meet the contract requirements.
Upon request of the firm, the MPC shall ascertain the facts and extent of such
failure, and, if the MPC determines that any failure to perform was occasioned by
anyone or more of the excusable causes, and that, but for the excusable cause, the
firm's progress and performance would have met the terms of the contract, the
delivery schedule may be revised accordingly.
R. TIME FOR CONSIDERATION:
Due to the evaluation process, proposals must remain in effect for at least ninety (90) days
after date of receipt.
S. REQUEST FOR EVALUATION RESULTS:
In compliance with the Georgia Open Records Act, proposals submitted, and evaluation
results cannot be disclosed until after the award of the contract. After contract award, firms
desiring to review documents relevant to the RFP evaluation results will be afforded an
opportunity to do so by appointment.
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