03-18FEB20 Pursuit Tires Goodyear Brand Term and Supply

Agency: Boone County
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 423130 - Tire and Tube Merchant Wholesalers
  • 441320 - Tire Dealers
Posted Date: Jan 28, 2020
Due Date: Feb 18, 2020
Solicitation No: 03-18FEB20
Bid Source: Please Login to View Page
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03-18FEB20
03-18FEB20 Pursuit Tires Goodyear Brand Term and Supply

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Request for Bid (RFB)
Boone
County
Purchasing
613 E. Ash Street, Room 109
Columbia, MO 65201
Liz Palazzolo, Senior Buyer
Phone: (573) 886-4392 - Fax: (573) 886-4390
Email: lpalazzolo@boonecountymo.org
Bid Data
Bid Number: 03-18FEB20
Commodity Title: Pursuit Tires - Goodyear Brand - Term and Supply
DIRECT BID FORMAT OR SUBMISSION QUESTIONS TO THE PURCHASING
DEPARTMENT
Bid Submission Address and Deadline
Day / Date: Tuesday, February 18, 2020
Time: 2:00 P.M.
Location / Mail Address:
Directions:
Vendors Note: Bids received after this time will not be
opened. Late bids may be returned unopened if the vendor
requests and at the vendor' s expense.
Boone County Purchasing Department
613 E. Ash, Room 109
Columbia, MO 65201
The Boone County Purchasing Department is located in the
Boone County Annex Building across the street from the
Armory Sport Center in downtown Columbia off Courthouse
square. A wheelchair accessible entrance is available.
Day / Date:
Time:
Location / Address:
Bid Opening
Tuesday, February 18, 2020
Shortly after the Bid Submission Deadline Stated Above
Boone County Purchasing Department
613 E. Ash, Room 109
Columbia, MO 65201
Bid Contents
1.0: Introduction and General Conditions of Bidding
2.0: Scope of Work
3.0: Bidder's Instructions and Evaluation
4.0: Vendor's Response and Pricing Pages
5.0 :
Certification Regarding Debarment
Certification Regarding Lobbying
Work Authorization Certification
Standard Terms and Conditions
"No Bid" Response Form
Bid # 03-18FEB20
Page 1
Insertion Date:1/28/20
County ofBoone
Purchasing Department
1. Introduction and General Conditions of Bidding
1.1. INVITATION: This document is a Request for Bid for Boone County conducted by the
Boone County Purchasing Department. Vendors are invited to respond by sealed bid by the
indicated bid submission deadline on page 1 of this document. Bids received will be read
shortly after the official bid submission deadline. Vendors responding to this request must
comply with all technical specifications and requirements stated herein.
1.1.1. The County requests bids for provision of Pursuit Tires - Term and Supply for the Boone
County Sheriffs Department as further specified in greater detail in Section 2.
1.1.2.
Brand Specific Requirement: The County requires only Goodyear tires be bid as specified.
Other brands will be deemed unacceptable. The Sheriffs Department uses Goodyear tires
on its pursuit vehicles and in order to maximize vehicle and tire set performance, the
Sheriffs Department prefers to keep the set brand uniform.
1.2. DEFINITIONS:
1.2.1.
County: This term refers to the County of Boone, a duly organized public entity. It may also
be used as a pronoun for various subsets of the County organization, including, as the context
will indicate:
Purchasing - The Purchasing Department, including its Purchasing Director and staff.
Department(s) or Office(s) - The County Department(s) or Office(s) for which this RFB is
prepared, and which will be the end user(s) of the goods and/or services sought.
Designee - The County employee(s) assigned as your primary contact(s) for interaction
regarding Contract performance.
1.2.2.
Bidder, Contractor, Supplier/Vendor: These terms refer generally to businesses having
some sort of relationship to or with Boone County. The term may apply differently to
different classes of entities, as the context will indicate.
Bidder - Any business entity submitting a response to this RFB. Suppliers, which may be
invited to respond, or which express interest in this bid, but which do not submit a response,
have no obligations with respect to the bid requirements.
Contractor- The bidder whose response to this RFB is found by Purchasing to meet the best
interests of the County. The contractor is the "successful bidder" who has been selected for
award, and will enter into a contract for provision of the goods and/or services described in
the RFB.
Supplier/Vendor - All business(s) entities which may provide the subject goods and/or
services.
1.2.3.
Request for Bid (RFB): This entire document, including attachments, is considered a
"Request for Bid." A Request for Bid (RFB) may be used to solicit various kinds of
information. The kind of information this RFB seeks is indicated by the title appearing at the
top of the first page. A "Request for Bid" is used when the need is well defined. A "Request
Bid # 03-18FEB20
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Insertion Date:1/28/20
for Proposal" is used when the County will consider solutions, which may vary significantly
from each other or from the County' s initial expectations.
1.2.4. Response/Bid: The written, sealed document submitted by the bidder/vendor/supplier
according to the RFB instructions.
1.3. BID CLARIFICATION: Questions regarding this RFB should be directed in writing,
preferably by e-mail, to the identified Buyer in the Purchasing Department. Answers, citing
the question asked but not identifying the questioner, will be distributed simultaneously to all
known prospective Bidders. Note: Written requirements in the RFB or its Amendments are
binding, but any oral communications between the County and Bidder are not binding.
BID/CLARIFICATION CONTACT: Liz Palazzolo, Senior Buyer, Boone County
Purchasing, 613 E. Ash, Room 109, Columbia, MO 65202. Telephone: (573) 886-4392;
Fax: (573) 886-4390; E-mail: lpalazzolo@boonecountymo.org.
1.3 .1.
Bidder Responsibility: The bidder is expected to be thoroughly familiar with all
specifications and requirements of this RFB. The bidder's failure or omission to examine any
relevant form, article, site or document will not relieve the bidder from any obligation
regarding this RFB . By submitting a response/bid, the bidder is presumed to concur with all
terms, conditions and specifications of this RFB.
1.3 .2.
Bid Addendum: If it becomes evident that this RFB must be amended, the Purchasing
Department will issue a formal written Addendum to all known prospective bidders. If
necessary, a new due date will be established.
1.4. AWARD: Award will be made to the bidder(s) whose bid(s) provides the greatest value to
the County from the standpoint of suitability to purpose, quality, service, previous
experience, price, lifecycle cost (as applicable), ability to deliver, or for any other reason
deemed by Purchasing to be in the best interest of the County. That is, the award will not be
determined by price alone. The County will be seeking the least costly outcome that meets
the County' s needs as interpreted by the County.
1.4.1.
The County prefers to award all items to one vendor, or to group items and award to a few
multiple vendors, but it reserves the right to award items on an item-by-item basis and to
award to multiple vendors, as determined to be in the County' s best interests.
1.4.2 .
The County of Boone reserves the right to accept or reject any and all bids in the best interest
of the County. The County also reserves the right to not award any item or group of items if
the services can be obtained from state contract or other governmental entities under more
favorable terms.
1.5. CONTRACT EXECUTION: This RFB and the Vendor' s Response will be made part of
any resulting contract and will be incorporated in the contract as set forth, verbatim.
1.5.1. Precedence: In the event of any contradiction or conflict between the provisions of the
documents comprising the contract, the following order of precedence shall apply:
1) the provisions of the Contract (as it may be amended);
Bid # 03-18FEB20
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Insertion Date: 1/28/20
2) the provisions of the RFB, including any addenda;
3) the provisions of the Vendor's Response, including any clarification.
1.6. COMPLIANCE WITH STANDARD TERMS AND CONDITIONS: The bidder shall
hereby agree to be bound by the County's standard "boilerplate" terms and conditions for
contracts as attached hereto.
2.
SCOPE OF WORK
2.1. General Requirements: The contractor shall provide the Goodyear brand pursuit tire types as
identified/specified on the Vendor Response and Pricing Pages at the firm, fixed pricing
quoted on an as needed, if needed basis as ordered by the Boone County Sheriffs
Department in accordance with the terms and specifications stated herein.
2.1.1. The contractor must be a fully authorized and licensed Goodyear distributor for the duration
of the contract.
2.2. Services: In addition, the contractor shall provide related services to the County as needed
and requested such as tire mounting, rotation, flat repair, computerized tire balancing,
alignment, etc. at the prices indicated on the Vendor Response and Pricing Pages.
2.2.1.
The contractor shall be responsible for repair and/or replacement of any damage done in the
process of alignment of the vehicle and/or removing and replacing a tire to the wheel or
vehicle; includes studs, nuts, etc. The contractor must correct any problem(s) associated
with an alignment, as long as the contractor has been notified by the County within five (5)
business days from the date the alignment was completed.
2.2.2.
Any other fees for service that are not specifically priced in the contract shall have the prior
approval from the Fleet Operations Manager, David Alexander or his designated county
representative at (573) 876-6101.
2.3. Response for Work Commencement: The contractor must begin work on County Vehicles
within thirty (30) minutes of the vehicle's arrival, and to continuously pursue the necessary
work until completed.
2.4. Grade 1: All tires shall be Grade No. 1. No blemished or seconds shall be allowed or
accepted. All tires shall conform to American size standards.
2.5. DOT Tire Dates: No tire(s) shall have a DOT date stamp that is older than three (3) years
old. Tires that have older dates shall be rejected by the County.
2.6. Replacement of Damaged Product: The contractor shall be responsible for
replacing any item received in damaged condition at no cost to the County. This
includes all shipping costs for returning non-functional items to the contractor for
replacement.
2.7. Minimum Order Quantity: The contractor shall not impose a minimum order
quantity for any item listed in the contract or otherwise available to the
Bid # 03-18FEB20
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Insertion Date:1/28/20
County.
2.8.
Return of Goods: The contractor shall agree that the County may cancel any purchase at
any time and receive a full credit. The County shall not cancel an order without cause.
2.9
Warranty: The contractor shall provide the standard manufacturer's warranty to the County.
During the warranty period, the contractor shall replace any defective tires that fail to meet
identified requirements at no additional cost to the County. The warranty shall commence
upon delivery and acceptance of the tires by the County.
2.10.
Tire Stock: The contractor shall be required to keep and maintain an inventory of the
Goodyear tires identified herein throughout the contract period in order to meet the ongoing
needs of the Boone County Sheriff's Department. In the event any identified tire becomes
discontinued or otherwise unavailable, the contractor shall promptly notify the Boone
County Sheriff's Department by contacting Captain Gary German or his designee to discuss
an alternative tire. No tire shall be substituted without the prior approval of the Boone
County Sheriff's Department working in coordination with the Boone County Purchasing
Department. Any such change shall require a formal written contract amendment. The
contractor must endeavor to provide the Boone County Sheriff's Department with as much
advance notice as possible in the event any identified tire becomes discontinued or otherwise
unavailable.
2.11.
Delivery: The contractor shall deliver items within thirty (30) calendar days of
receipt of the order from the County, or as otherwise indicated on the Vendor
Response and Pricing Pages. Delivery shall be FOB Destination Freight Prepaid
and Allowed. Delivery shall be sent to the Boone County Sheriffs Department
2121 County Dr., Columbia, MO 65202.
2.12.
Billing and Payment: Payment will be made within thirty (30) calendar days from receipt of
a correct statement. All pricing shall conform to pricing quoted on the Vendor Response and
Pricing Pages. Pricing shall be firm and fixed for the specific contract period.
2 .12 .1.
No other costs shall be paid by the County. Pricing shall be quoted FOB Destination
Freight Prepaid and Allowed (all freight, transportation and insurance costs shall be
included in the quoted price to the County). The contractor shall understand and
agree that Boone County is tax exempt.
2.12.2.
As applicable to ordered product, itemized written invoices shall be
submitted to the Boone County Sheriffs Department at the following
address: 2121 County Drive, Columbia, MO 65202; and at the Juvenile
Justice Center at: 5665 Roger I. Wilson Memorial Drive Columbia, MO
65202 .
2.13.
Estimated Quantities: The quantities indicated in this Request for Bid are estimates that
pertain to the total aggregate quantities that may be ordered throughout the stated contract
period. The estimates do not indicate single order amounts unless otherwise stated. The
County makes no guarantees about single order quantities or total aggregate order quantities.
Bid # 03-18FEB20
Page 5
Insertion Date:1/28/20

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