FB-26-017 IFB Drywall Repair and Painting Service FB-26-017 IFB Solicitation FB-26-017 IFB Response Packet

U) Procurement Services
LITTLE University of Arkansas at Little Rock

ROCK 2801 S. University Ave., Little Rock, AR 72204-1099 | (0)501.916.3144 | (F)501.916.3425

Invitation for Bid (IFB)

SOLICITATION INFORMATION

Solicitation Number: | FB-26-017 Solicitation Issued: | qyyit 46, 2026

Description: Drywall Repair and Painting Services

Bid Opening Date: | May 15, 2026 Bid Opening Time: | 10:00 AM CST

Per Arkansas Procurement Law and Bid Rules, it is the supplier's responsibility to submit bids at the designated
location on or before the bid opening date and time. Submissions received after the designated bid opening
date and time may be rejected as untimely. Procurement Services shall return them to the supplier without
review. It is not necessary to return "no bids."

DELIVERY OF RESPONSE DOCUMENTS.

Delivery

Address:

University of Arkansas at Little Rock
Office of Procurement

Dickinson Hall, Suite 314

2801 South University

Little Rock, AR 72204

Suppliers are responsible for delivering their bid documents to the University of Arkansas at Little
Rock on or before the scheduled bid opening time. Postage service providers-USPS, UPS, and
FedEx-deliver mail to our offices based on our street address. Supplier assumes all risk for timely
and properly submitted deliveries.

Bid's Outer
Packaging:

Seal the outer packaging and mark it with the following information.

e Solicitation number
e Date and time of bid opening
e Prospective supplier's name and return address

Improperly marked packages may be opened for identification purposes.

UA LITTLE ROCK PROCUREMENT SERVICES CONTACT

Buyer:

Jen Haygood Email: | jlhaygood@ualr.edu

1.1.

1.2.

1.3.

UNIVERSITY OF ARKANSAS AT LITTLE ROCK
INVITATION FOR BID
BID NO: FB-26-017 Page 2 of 15

Section 1 - General Instructions and Information
Do not respond to items in this section unless specifically and expressly required

Introduction

The Board of Trustees of the University of Arkansas, acting for and on behalf of the University of Arkansas at
Little Rock (UA Little Rock), invites qualified and experienced suppliers to submit bids for professional drywall
and painting services. These services will be primarily used in the four residence halls and the University
Village apartment complex during semester turnovers and on an ad-hoc basis. The successful supplier(s)
must provide all equipment and supplies necessary to complete the services described herein.

Any resulting Agreements shall be non-exclusive, and no specific amount of work is guaranteed as a result of
this solicitation. Drywall and painting work necessary as a result of this solicitation will vary according to
university requirements. No bid will be considered that stipulates that the university guarantees to order a
specific quantity of any service.

Current Environment
Floor plans are available in Section 4 - Attachments. Suppliers are responsible for obtaining the
measurements necessary to provide

East Hall
Traditional residence hall with double and single occupancy rooms. There are 159 bedrooms,
94 bathrooms, and 94 kitchenettes.

West Hall
Two 6-story buildings with pod-style floor plans. There are 188 bedrooms and 144 shared
bathrooms. Each pod has one (1) shared (full-size) kitchen, living room, and dining room.

North and South Halls (also referred to as Commons Apartments)
Two- and four-bedroom apartment-style residence hall with 150 rooms per hall (300 rooms total).
Four-bedroom units have 1.5 bathrooms, and two-bedroom units have 1 bathroom.

University Village
420-bed residence complex for sophomores, juniors, seniors, and graduate students. It features
two- and four-bedroom apartment-style suites with private bathrooms.

Type of Contract

A. Asa result of this IFB, UA Little Rock intends to award a contract to one supplier.

B. By submitting a signed proposal in response to this IFB, the prospective supplier represents and warrants
that it will honor its proposal as being held open as irrevocable after this period.

C. The initial term of a contract will be one year upon award unless designated otherwise. Upon mutual
agreement by the supplier and university, the contract may be renewed by UA Little Rock for up to six (6)
additional one-year terms or portions thereof, not to exceed a total aggregate contract term of seven (7)
consecutive years.

D. Pursuant to Ark. Code Ann. 19-61-802, any State public procurement unit may participate in this
Contract with a participating addendum signed by the Contractor and approved by the chief
procurement officer of the procurement agency issuing the contract.

E. The pricing and discounts established under this Agreement shall be made available to all campuses,
divisions, and units within the University of Arkansas System ("UA System Entities"). Consistent with Ark.
Code Ann. 8 19-61-802, any eligible State public procurement unit may participate in this Contract

UNIVERSITY OF ARKANSAS AT LITTLE ROCK
INVITATION FOR BID
BID NO: FB-26-017 Page 3 of 15

through execution of a participating addendum signed by the Contractor and approved by the chief
procurement officer of the procurement agency issuing the contract.

a. While pricing shall remain consistent, each participating entity reserves the right to negotiate or
incorporate its own specific terms and conditions, which shall be documented in a separate
participating addendum, purchase order, or supplemental agreement, as applicable. No entity shall
be bound by the non-pricing terms of the original agreement unless it has executed the required
participation document. Each participating entity shall be solely responsible for its own budget,
procurement actions, and payments.

b. In the event of a conflict between the resultant original agreement and a participating entity's
addendum, purchase order, or supplemental agreement, the terms of the participating entity's
document shall control with respect to that specific procurement.

1.4. Schedule of Events

Event Description Date
Release of IFB April 16, 2026
Questions from Bidders due April 27, 2026 by 5:00 PM CST
Answers to questions posted* May 1, 2026
Bid Deadline/ Bid Opening May 15, 2026 @ 10:00 AM CST
Review complete* May 26, 2026
Recommended award submitted for legislative approval* May 29, 2026
Final legislative review* June 19, 2026
Award Commences* July 1, 2026
Table A

*Anticipated Dates.

1.5. Mandatory Site Visit
a. Should a vendor desire a site visit, an optional site visit may be arranged by requesting an appointment
with the site visit coordinator.
b. Site visits must be scheduled not less than 48 hours in advance of the desired visit.
c. The site visit coordinator's contact information
Daryll McGee
Email: dkmcgee@ualr.edu
Phone: 501-916-5132
d. The site visit address:
University Commons
2801 South University Avenue
Little Rock, Arkansas 72204

1.6.

1.7.

1.8,

UNIVERSITY OF ARKANSAS AT LITTLE ROCK
INVITATION FOR BID
BID NO: FB-26-017 Page 4 of 15

Live Proposal Opening
Use the information below to view the proposal opening online on the day and time listed in Table A.

Zoom Meeting Link: https://ualr-edu.zoom.us/j/89890562391
Meeting ID: 898 9056 2391
Dial-In Information: 877 853 5257 US Toll-free

888 475 4499 US Toll-free

Clarification of IFB Solicitation
Submit any questions requesting clarification of information contained in this solicitation via email to the
buyer no later than the date and time listed in Table A. Questions will be consolidated and responded to by
the university as deemed appropriate. The university's consolidated, written response is anticipated to be
posted on the university's website by the close of business on the date provided in Table A.

A. For each question submitted, the prospective supplier should reference the specific solicitation item
number to which the question refers.

B. Ifa prospective supplier's questions are unclear or non-substantive, the university may request
clarification of a question(s) or decline to answer.

C. Prospective suppliers may contact the buyer with non-substantive questions before the proposal opens.

D. The prospective supplier should notify the buyer of any term, condition, etc., that precludes the
prospective supplier from submitting a compliant, responsive proposal. Prospective suppliers should
note that it is their responsibility to seek resolution of all such issues, including those relating to the
terms and conditions of the contract, before submitting a proposal.

E. An oral statement by UA Little Rock will not be part of any contract resulting from this solicitation. It may
not reasonably be relied on by any prospective supplier as an aid to interpretation unless it is expressly
adopted in writing by UA Little Rock.

Response Documents
Do not include any other documents or ancillary information, such as a cover letter or promotional/
marketing information.

Printed responses should be formatted no larger than 8.5" x 11", fully recyclable (i.e., no plastic covers, plastic
tabs, etc.), and bound with glue, staples, or thread (i.e., perfect bound, saddle stitching, etc.). Metal or plastic
coil binding is not allowed. Responses must be submitted in the English language.

A. Technical Response Packet
Prospective suppliers shall utilize the Technical Response Packet to submit their responses.
A. The Original Technical Proposal Packet should be clearly marked "Original" and must be received on
or before the proposal opening date and time.
B. The packet must include the following:
Original signed Proposal Signature Page
Original signed Proposed Subcontractors Form, if applicable
Response to Information for Evaluation section
Recommended Options Form, if applicable
Other documents and information expressly required in this solicitation

WRWNS>

C. The following items, which must be submitted before a contract award to the prospective
supplier, may also be included with the prospective supplier's proposal.
1. EO 98-04: Contract and Grant Disclosure Form
2. Copy of prospective supplier's Equal Opportunity Policy.

1.9.

UNIVERSITY OF ARKANSAS AT LITTLE ROCK
INVITATION FOR BID
BID NO: FB-26-017 Page 5 of 15

3. Voluntary Product Accessibility Template (VPAT), if applicable.
D. Do not include pricing in the technical response packet.

B. Financial Proposal Packet
Prospective respondents should utilize the Financial Proposal Packet posted with the solicitation
document and submit it separately from the Technical Response Packet.
A. All fees and costs should be disclosed on the financial packet.
B. All pricing must be proposed in U.S. dollars and cents.
C. Pricing document packet should be clearly marked "Pricing."

Cc. Recommended Response Documents

In addition to the Technical Response Packet and the Financial Proposal Packet, the following items

should be submitted on a flash drive as PDF files.

a. One (1) PDF copy of the Technical Response Packet.

b. One (1) PDF copy of the Financial Proposal Packet.

c. One (1) redacted copy (marked "REDACTED") of the original Technical Response Packet. See
Proprietary Information in Solicitation Terms and Conditions for more information.

d. If the university requests additional copies, they must be delivered within twenty-four (24) hours of
the request.
1. All additional copies must be identical to the original hard copy.
2. Incase of a discrepancy, the original hard copy shall govern.

Additional Terms and Conditions

A. This solicitation incorporates all of the Solicitation Terms and Conditions on the UA Little Rock
Procurement Services website here: https://ualr.edu/procurement/bids/.

a. Any special terms and conditions included in this solicitation shall override the Solicitation Terms
and Conditions.

B. Any purchase or contract as a result of this solicitation incorporates all the UA System Procurement
Terms and Conditions as posted here:
https://www.uasys.edu/system-office/finance-and-administration/procurement/.

a. Any special terms and conditions included in this solicitation shall override the UA System
Procurement Terms and Conditions.

About UA Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides access to quality
education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare
our students to be innovators and responsible leaders in their fields. Committed to its mission, UA Little Rock
is a driving force in Little Rock's thriving cultural community and a significant component of the city and
state's growing profile as a regional leader in research, technology transfer, economic development, and job
creation.

For more information on the university, please see ualr.edu/about/.

UNIVERSITY OF ARKANSAS AT LITTLE ROCK
INVITATION FOR BID
BID NO: FB-26-017 Page 6 of 15

Section 2 - Specifications
Do not respond to items in this section unless specifically and expressly required.

2.1. Qualifications and Expectations
A. The supplier shall possess the experience, personnel, equipment, and licenses necessary to perform the
services described in this solicitation in a professional and workmanlike manner. The supplier must
have at least three (3) years of experience just prior to this solicitation, providing services of similar
scope and extent as the ones detailed herein. Supplier's experience must have been as a primary
contractor.

B. Service will be provided on an as-needed basis, with no minimum guarantee of work. The supplier must
specify an expected response time; response times should not exceed three business days. The supplier
shall notify the university of any preexisting structural or surface damage not included in the service
request that is discovered before beginning work.

C. The awarded supplier(s) shall comply with all applicable OSHA regulations and maintain safe working
conditions at all times.

2.2. Painting Services
The painting services anticipated under the resulting contract include, but are not limited to, the following:

A. Preparation

a. Move and protect furniture as necessary to perform painting services. Furniture shall be returned
to its original location upon completion of work.
Remove nails and fill holes, and fill small nicks and dings in walls, trim, and doors as needed.
Remove and tape off or mask all wall outlets, switches, and light coverings.
Clean surfaces of dust, grease, and debris before painting.
Scuff sand trim for better adhesion of new paint as needed.
Cover and protect surfaces, fixtures, and flooring not being painted using the appropriate
material, such as painter's tape, drop cloths, etc.
g. Caulk door frames as needed.

means

B. Completion

a. All painted areas must be clean upon completion of work.

1. Supplier is responsible for removing all materials used during painting, including but not
limited to drop cloths, brushes, rollers, and cans.

b. All furniture and flooring are to be free of paint spills and droplets. Should spillage occur, the
supplier is responsible for repairing, professionally cleaning, or replacing damaged carpet,
flooring, or furniture as determined by the university.

c. All debris and waste materials shall be removed from the site and disposed of in accordance with
local and state regulations.

C. Areas to be Painted
a. Walls in bedrooms, living rooms, hallways, bathrooms, and kitchens, ceilings, closets (excluding
shelving), baseboards, window sills, doors, and door frames.

D. Paint Product
The following paint products or their university-pre-approved equivalents must be used.
a. Walls: Sherwin-Williams Semi-Gloss Kilim Beige SW 6106

2.1.

2.2.

2.3.

UNIVERSITY OF ARKANSAS AT LITTLE ROCK
INVITATION FOR BID
BID NO: FB-26-017 Page 7 of 15

b. Doors, Frames, Trim Work: Semi-Gloss Pacer White SW 6098
c. Ceilings: Flat Kilim Beige SW 6106

Drywall Repair Services
The drywall repair services anticipated under the resulting contract include, but are not limited to, the
following:

A. Removal of Damaged Drywall
a. Remove damaged drywall or damaged wall material.
b. Remove damaged insulation or backing materials if applicable.
c. Remove loose tape, joint compound, or fasteners.
d. Dispose of all debris and waste materials in accordance with applicable regulations.

B. Drywall Installation and Repair
a. Install new drywall panels to match existing thickness.
b. Secure drywall to studs or backing using drywall screws.
c. Repair holes, cracks, nail pops, or damaged areas.
d. Replace insulation where required.
e

Install moisture-resistant drywall in wet areas when specified.

C. Finishing and Painting
a. Tape and finish all joints using drywall tape and joint compound.
b. Apply multiple coats of joint compound as required.
c. Sand finished surfaces smooth and flush with existing surfaces.
d. Match existing wall or ceiling textures where applicable.

i. Repaired surfaces must match existing texture and finish such that repairs are not
readily apparent when viewed from a distance of three feet under normal room
lighting conditions. University representative will conduct final inspection using
standardized evaluation criteria.

Apply one coat of primer.
Apply two coats of paint to repaired surfaces.
g. Match existing color and finish, unless otherwise requested by the university.

i. | Repaired surfaces must match existing texture and finish such that repairs are not
readily apparent when viewed from a distance of three feet under normal room
lighting conditions. University representative will conduct final inspection using
standardized evaluation criteria.

mo

D. Trim
a. Remove and replace damaged baseboards, casing, or trim.
b. Reinstall wall fixtures removed for repairs.
c. Repair corner bead or install new metal/plastic corner bead where needed.

Ad-Hoc Services

The university may request additional services related to drywall repair and painting within the scope of this
contract. Such services must be similar in nature and complexity to the base services described herein. All
additional work requires written authorization and agreed-upon pricing before commencement.

Future Additions
During the contract term and subsequent renewals, the university may request services in additional campus
facilities not originally identified in this solicitation.

UNIVERSITY OF ARKANSAS AT LITTLE ROCK
INVITATION FOR BID
BID NO: FB-26-017 Page 8 of 15

2.4. Requirements for Resultant Contracts
A. Insurance Requirements
a. Prior to award, the successful supplier shall furnish an approved Certificate of Insurance from a
company or agent licensed in the State of Arkansas, and must retain insurance coverage
throughout the contract period and any extensions. The insurance may not be modified without
OAS approval. The following is a list of liability limits:
1. Worker's Compensation and Employee Liability Policy
i. Worker's Compensation Statutory Limits
ii. Employer's Liability $1,000,000.00 each accident
2. Comprehensive General Liability Policy
i. | Premises and Operation
ii, Contractual Insurance
iii. Personal Injury
3. Each item listed under Comprehensive General Liability Policy must have:

i. Bodily Injury $500,000.00 each person
$500,000.00 each occurrence
ii, | Property Damage $1,000,000.00 each occurrence

$1,000,000.00 aggregate
iii. | Automobile Liability $100,000.00 including non-owned and hired vehicles

The supplier assumes all liability for any accidental or criminal occurrence.

c. Insurance policies shall be written by a company or companies authorized to do business in the
State of Arkansas.

d. Failure to file certificates or acceptance by the university, which does not indicate the specified
coverage, shall in no way relieve the supplier of their responsibility for maintaining adequate
insurance.

B. Personnel Requirements

a. The supplier(s) shall comply with all applicable governmental regulations related to the
employment, compensation, and payment of personnel and shall abide by all rules and
regulations concerning the employment of minors.

b. The supplier(s) and all employees of the supplier(s) shall observe all university rules and
regulations that apply to university employees while on campus.

c. All employees providing any type of service are to be uniformed personnel with name badges or
other identification prominently displayed.

d. The supplier(s) will provide a professional manager who will be accessible to university staff and
knowledgeable about the university and who has full authority to make operational decisions on
behalf of the supplier(s).

e. The supplier shall ensure all employees and subcontractors have passed a comprehensive
criminal background check completed within the previous twelve (12) months before assignment
to university work. Documentation verifying these checks must be available for University review
upon request. Individuals with convictions related to violent offenses, sexual offenses, or crimes
involving theft or fraud shall not be permitted to work on university property.

f. Personnel shall remain strictly within the specific units or hallways assigned for service. Use of
student-only common areas, residential laundry facilities, or student-designated restrooms is
prohibited. The supplier must utilize University-designated service restrooms only.

g. The supplier(s) shall not subcontract all or any substantial part of the contract without prior
written approval of the university. The supplier(s) shall be fully responsible for the acts and

UNIVERSITY OF ARKANSAS AT LITTLE ROCK
INVITATION FOR BID
BID NO: FB-26-017 Page 9 of 15

omissions of its subcontractors and of the persons directly or indirectly employed by them.
Subcontractors shall be bound by the terms of any contract awarded under this solicitation.

Performance Standards

State law requires that qualifying contracts for services include Performance Standards to measure the

overall quality of services provided. The university's Performance Standards are outlined in Table B.

Performance Standards identify expected deliverables, performance measures, or outcomes and define the

acceptable standards a supplier should meet to avoid assessment of damages.

A. The university may be open to Performance Standards negotiations before the contract award, before
the commencement of services, or throughout the contract duration.

B. The university shall have the right to modify, add, or delete Performance Standards throughout the
contract's term should the university determine it is in its best interest to do so.

C. Any changes or additions to performance standards will be made in good faith following accepted
industry standards and may include the input of the supplier to establish reasonably achievable
standards.

D. All changes made to the Performance Standards shall become an official part of the contract.

E. Performance Standards shall continue throughout the term of the contract.

F. Campus Living staff shall be responsible for the evaluation of performance throughout the term of the
contract.

G. Failure to meet the minimum Performance Standards as specified may result in the assessment of
damages.

H. If a Performance Standard is not met, the supplier shall be provided written notice of performance
deficiencies and given a reasonable opportunity to correct the issue prior to assessment of damages,
unless the deficiency poses an immediate safety or security risk

I. The university shall have the right to waive damages if it determines there were extenuating factors
beyond the supplier's control that hindered performance. In these instances, the university shall
determine the performance acceptability.

J. Should any compensation be owed to the university due to the assessment of damages, the supplier
should follow the direction of the university regarding the required compensation process.

SERVICE ACCEPTABLE RANGE DMG FOR INSUF. PERFORMANCE
CRITERIA

100% of service requests acknowledged and |Corrective action plan required;
provided a proposed service schedule within |repeated failure may lead to
Timeliness of Response |three (3) business days. contract termination.

100% of surfaces properly prepared prior to
work, including scuff sanding, caulking, filling |Supplier must stop work and
holes, and protecting adjacent surfaces with |remediate preparation

drop cloths or coverings, as verified by deficiencies at their own expense
Surface Preparation university inspection. before proceeding.

Repaired drywall must be securely installed,
flush with surrounding surfaces, and free of
visible seams, ridges, bubbles, depressions, |Supplier must sand, refinish, or
or fastener pops when viewed from normal _|reinstall affected drywall repair at
standing height under normal lighting their own expense until

Drywall Repair Quality -|conditions. acceptable finish is achieved.

BID NO: FB-26-017

UNIVERSITY OF ARKANSAS AT LITTLE ROCK

INVITATION FOR BID

Page 10 of 15

Texture and Finish
Matching

Repaired or painted areas must match
surrounding wall or ceiling texture and finish
to the greatest extent possible. No visible
patch outlines or inconsistencies are
acceptable.

Supplier must retexture, repaint,
or refinish affected areas at no
cost to the university.

Technical Specification
Compliance

100% adherence to specified paint colors,
sheens, and approved products unless
otherwise authorized by the university.

Supplier must repaint affected
areas with the correct product at
no cost to the university.

Site Cleanliness &
Restoration

No paint droplets, drywall dust, debris, or
materials left on flooring, furniture, fixtures,
or surrounding areas. Furniture must be
returned to original placement and work
areas cleaned upon completion.

Supplier must professionally
clean or replace damaged items
at their own expense within 48
hours.

Work Completion

100% of assigned work orders completed
within the timeframe approved by the
university in the accepted quote or work
order.

Liquidated damages of $100 per
day may be assessed for each
day beyond the approved
completion deadline.

Security Compliance

100% of staff assigned to university work
must have cleared required background
checks and wear visible identification while
on campus.

Immediate removal of
non-compliant staff from campus
and potential contract
termination.

Site Conduct

Zero verified incidents of unauthorized
access to restricted areas or inappropriate
interaction with students or residents.

Written warning for first offense;
$250 penalty for each
subsequent verified occurrence.