*Fax Bid* Thread - DOC-PE

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
Posted Date:	Mar 19, 2026
Due Date:	Mar 26, 2026
Solicitation No:	3000026056
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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STATE OF LOUISIANA

Office of State Procurement

INVITATION TO BID

RESPONSES MUST BE

RECEIVED BY

03/26/2026

02:00 PM CST

TO SUBMIT AN ELECTRONIC ONLINE

RESPONSE CLICK THE LINK BELOW

Vendor No.:___________________

Solicitation: 3000026056

Opening Date: 03/26/2026

Vendor Name and Address: (to be completed by Vendor)

Ship To Address:

Brenda Garrick

DOC / PE / SWTWP – GARMENT PLANT

14925 HWY 27

DEQUINCY, LA 70633

SUBMIT FAX RESPONSE TO:

Fax Number: 225-342-9756

SUBMIT NON-ELECTRONIC RESPONSE TO:

Office of State Procurement

1201 N. Third Street, Suite 2-160

Baton Rouge, LA 70802

RFx Number: 3000026056

Version: 1

Buyer: STERLING COLOMB

Buyer Phone: 225-342-3793

E-Mail: sterling.colomb@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

ONLINE BID RESPONSE LINK

https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=1E947E482E031FE187DD556170DF1558

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Have you reviewed all attachments to the bid invitation and answered all questions?

2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid

response?

3.______ Have you attached / included all required files to the bid response?

4.______ Have you attached the signature page to the bid response?

5.______ Delivery will be made this number of days After Receipt of Order (ARO)

6.______ %discount for payment made within 30 days. Discounts for payment made in less than 30

days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an

award consideration.

Required

YES

Name of Solicitation: *Fax Bid* Thread - DOC-PE

RFx text:

****************************************************FAX BID*****************************************************

This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid

invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered

in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

Signature of Authorized Bidder

TITLE

Name of Bidder

(Typed or printed)

DATE

Fax bid: 3000026056

Date: 03/26/2026

T-Number:

Bidder:

Page 2 of 8

receive automatic email notifications of bid opportunities.

To register as a vendor, access the following link:

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

Please include a W-9 form with your bid if you are newly registered. Do not register again if you are

already registered in the system.

Please print all attachments to ensure all documents related to this solicitation are reviewed prior to

bidding.

All documents associated with this solicitation should be included in the bidder’s submission.

Bid Documents Include:

Attachment A - Special Terms and Conditions - Pages 1-8

Attachment B - Online Bidding Instructions - Pages 1-10

Bid delivery instructions for the Office of State Procurement:

Refer to Page 1 in Attachment A - Special Terms and Conditions

==========================================================================

This solicitation is to establish a Blanket Order Contract to provide Thread as specified for the

Louisiana Department of Corrections for an initial period beginning with date of award and ending

December 31, 2026. At the option of the State of Louisiana and acceptance by the Contractor, this

contract may be renewed for two additional 12-month periods at the same prices, terms and

conditions. Total contract time not to exceed 36 months.

==========================================================================

Blanket Order Contract:

Items are to be called for by the Using Agency as needed. No shipments are to be made until the

Agency calls or otherwise submits an order for shipment of a specific quantity. Quantities are

estimated, and they may be increased or decreased as needed throughout the contract period.

Individual order quantities, when called for, are based on the Using Agency’s demand at the time of

order. Minimum orders may be one unit, unless otherwise stated. A blanket order contract is not a

guarantee of any quantity. Unit price should be inclusive of any freight charges. Contractor must be

able to obtain and supply the item(s) at their bid price for the entire contract period and within the

delivery timeframe provided for on their bid. Unused quantities must not be invoiced and will not be

paid.

==========================================================================

Blanket Order Delivery:

The State reserves the right to reject any and all vendors who cannot make delivery within the stated

timeframe, as specified in the line(s) of the RFx, from the date the order is called in or otherwise

submitted by the using agency.

==========================================================================

Method of Award:

It is the intent of the State to award this contract on an individual basis to the lowest responsive,

responsible bidder(s) meeting the specifications. The State further reserves the right to reject

individual line items from the award.

LINE

Description

1 Product Category:11151603

Thread

Quantity

1,200

Unit Unit

Price

Extended

Amount

EA __________ ________________

Fax bid: 3000026056

Date: 03/26/2026

T-Number:

Bidder:

Page 3 of 8

LINE

Description

Delivery Terms: 30 Days ARO. All deliveries

Monday-Thursday are to be made between 7:00 AM to

2:00 PM No deliveries are to made after 2:00 PM. To be

delivered on a called for as needed Agency basis. DO

NOT SHIP UNTIL CALLED FOR BY AGENCY.

*No deliveries on Fridays or Holidays*

WHITE POLYESTER THREAD:

Brand: Magic or equal

Type: Air Entangled Poly, T-90 or equal

Color: White

* Tex Size: T-90

* Metric Size: 30

* Yarn Count: 38/5

* Ticket Size: 24

* Denier Size: 939.70

- Lower Spec Limit (LSL): 650

- Upper Spec Limit (US): 1050

* Single End Breakage: 9.51 lbs

- Lower Spec Limit (LSL): 8.5 lbs

* Elongation at Break (%): 14.36

- Lower Spec Limit (LSL): 8

- Upper Spec Limit (USL): 18

* Yield Per Pound: YDS 4751

(Meters) (4.344)

* Shrinkage:

- Boiling Water: <1%

- Hot Air: <3%

* Loop Strength: lbs. 14.26

(CN) (6,345)

* Seam Strength: (lbs)

- 401SSA-1 Chain stitch (8 SPI) 129.33

* Needle Size: Metric/Singer 125/20

* 5000 yards per spool

Specify Brand Bidding: ____________

Specify Type Bidding: ____________

Specify Color Bidding: ____________

Specify Bidding Tex Size T-90: Yes ______ No ______

Specify Metric Size Bidding: ____________

Specify Yarn Count Bidding: ____________

Specify Ticket Size Bidding: ____________

Quantity Unit

Unit

Price

Extended

Amount

Fax bid: 3000026056

Date: 03/26/2026

T-Number:

Bidder:

Page 4 of 8

LINE

Description

Specify Denier Size Bidding: ____________

Specify Single End Breakage Bidding: ____________

Specify Bidding Elongation at Break (%) 14.36: Yes

______ No ______

Specify Yield Per Pound Bidding: ____________

Specify Boiling Water Shrinkage Bidding: ____________

Specify Hot Air Shrinkage Bidding: ____________

Specify Loop Strength Bidding: ____________

Specify Seam Strength Bidding: ____________

Specify Needle Size Bidding: ____________

Specify Yards Per Spool Bidding: ____________

Specify Days ARO: ____________

Quantity Unit

Unit

Price

Extended

Amount

Fax bid: 3000026056

Date: 03/26/2026

T-Number:

Bidder:

Page 5 of 8

INSTRUCTIONS TO BIDDERS

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.

3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS

CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE

WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.

5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

8. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT

LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS

AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.

9. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE

BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER

CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED

ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID

INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

10. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.

11. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

12. BID FORMS

ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED

AND PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:

A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;

B. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS

BIDS MUST BE FAXED TO THE NUMBER INDICATED, RECEIVED AT THE ADDRESS SPECIFIED, OR SUBMITTED VIA THE ONLINE

VENDOR PORTAL, AS SPECIFIED IN THE SOLICITATION, WHICHEVER IS APPLICABLE, PRIOR TO TIME AND DATE INDICATED IN

ORDER TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE

CONSIDERED PROVIDED THE BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE THE BID

OPENING. ENTIRE BID SHOULD BE RETURNED, EXECEPT ITEM PAGES NOT BID.

13. STANDARDS OF QUALITY

ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS

AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND ANY

MANUFACTURER'S NAME, TRADE NAME, BRAND NAME, OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR THE PURPOSE

OF DESCRIBING THE STANDARD OF QUALITY, PERFORMANCE AND CHARACTERISTICS DESIRED AND IS NOT INTENDED TO LIMIT OR

RESTRICT COMPETITION. BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER OF THE PRODUCT OFFERED IN HIS BID. BIDS

NOT SPECIFYING BRAND AND MODEL NUMBER SHALL BE CONSIDERED AS OFFERING THE EXACT PRODUCTS SPECIFIED IN THE

SOLICITATION.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number	Description	Date Issued	Bid Open Date/Time
3000026056	Fax Bid Thread - DOC-PE Original: 3000026056 Attachments: Attachment A - Special Terms and Conditions Pages 1-8 Attachment B - Online Bidding Instructions Pages 1-10	03/19/2026	03/26/2026 2:00:00 PM CT

Department	* State Procurement *
Section	Office of State Purchasing
Dept Code	107001
Contact	LaPAC Help Group
Address	P.O. Box 94095 Baton Rouge, LA 70804-9095
Phone	(225)342-8010
Fax	(225)342-8688
Email	doa-osphelpdesk@la.gov
URL	http://www.doa.la.gov/osp

Fax Bid Thread - DOC-PE

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