Farm Lease Dismal Swamp Park

Agency:	City of Suffolk
State:	Virginia
Type of Government:	State & Local
NAICS Category:	531120 - Lessors of Nonresidential Buildings (except Miniwarehouses)
Posted Date:	Mar 21, 2024
Due Date:	Apr 3, 2024
Solicitation No:	Bid No. 24086-JS
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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In compliance with this Invitation for Bid, and subject to all the conditions thereof, the bidder will,

if this bid is accepted within ninety (90) calendar days from the date of the opening, agree to

furnish any or all of the items and/or services upon which prices are quoted, at the price set

opposite each item, to be delivered at the time and place specified herein. The bidder signature

certifies that the bidder has read, understands, and agrees to all terms, conditions, and

requirements of this bid, and is authorized to lease on behalf of firm named on the previous page.

Questions concerning this project must be in writing and addressed to the Lease Officer stated

herein; and must be received no later than five (5) business days preceding the date that the bids

are accepted.

BID DELIVERY

All bids should be delivered to Purchasing Office, Suffolk City Hall, 442 W. Washington St.,

Suffolk, VA.

ALL BIDS MUST BE SUBMITTED AT THIS LOCATION PRIOR TO 3:00 P.M. on April 3, 2024.

BID OPENING

Bids shall be publicly opened and read aloud on the date that the bids are accepted. Public

opening will be held on April 3, 2024 at 3:00 PM (local prevailing time), in the City of Suffolk City

Hall, Purchasing Conference Room, located at 442 W. Washington Street, Suffolk, VA 23434-

5237.

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

Bidders are to submit entire IFB as their bid. Failure to do so may result in rejection of

your bid.

IFB 24086-JS

Page 2

TABLE OF CONTENTS

INVITATION FOR BID .............................................................................................................................................1

TABLE OF CONTENTS ............................................................................................................................................3

1.0 PURPOSE .......................................................................................................................................................4

2.0 COMPETITION INTENDED.......................................................................................................................4

3.0 LEASE PERIOD ............................................................................................................................................4

4.0 PROPERTY DESCRIPTION .......................................................................................................................4

5.0 LESSEE’S RESPONSIBILITIES .................................................................................................................5

6.0 ADDITIONAL INSTRUCTIONS .................................................................................................................5

7.0 LEASE TERMS AND CONDITIONS........................................................................................................10

ATTACHMENT A - DISMAL SWAMP PARK MAP

ATTACHMENT B - LOCATION OF PROPERTY

ATTACHMENT C - FARM SERVICE MAP

IFB 24086-JS

Page 3

1.0 PURPOSE

The intent of this Invitation for Bid is to offer for lease City property for the purpose of

farming. Location to be leased is as follows:

Tract 4432 – Farm Service Number 3411

2.0 COMPETITION INTENDED

It is the City’s intent that this Invitation for Bid (IFB) permits competition. It shall be the

bidder’s responsibility to advise the Purchasing Agent in writing if any language

requirement, specification, etc., or any combination thereof, inadvertently restricts or limits

the requirements stated in this IFB to a single source. Such notification must be received

by the Purchasing Agent not later than five business days prior to the date set for bids to

close.

3.0 LEASE PERIOD

The initial term of the Lease shall be for one year from upon full execution of lease through

March 31, 2025, or as soon thereafter as practicable to allow the harvest of the current

crop. At the sole option of the Lessor, the Lease may continue in force thereafter on a

calendar year basis not to exceed an additional four (4) years through March 31, 2025.

Should the City decide to discontinue the lease at the end of the one-year term or

subsequent one-year additional terms, the Lessee will be given ninety (90) days’ notice.

4.0 PROPERTY DESCRIPTION

The parcel is situated on the Dismal Swamp Park property, located off White Marsh Road

in the Cypress borough. The address in Google Maps is 1364 White Marsh Road.

All that certain piece, parcel or tract of land situated, lying and being in the Cypress

Borough, City of Suffolk, Virginia, under FSN No. 3411, Tract 4432 consisting of 5.26

acres of tillable soil, more or less

Inspection of Property

It will be the responsibility of the bidder to schedule a visit to view the tracts offered for

lease to determine what percentage of the land is useable for farming. Some areas may

be overgrown with vegetation and unsuitable for farming. Acreage listed in the IFB is

estimated and does not reflect the actual acreage suitable for farming purposes.

It is important that the Bidder visits the property prior to submitting a bid to ensure

that access to the properties will not be an issue. Failure to visit the property site(s)

does not relieve the Bidder of any obligations associated with participation in the

bid process.

For inspection of property and proposed access for location, contact Terry Baronner, Park

Manager at (757) 514-7252 or tbaronner@suffolkva.us

IFB 24086-JS

Page 4

5.0 LESSEE’S RESPONSIBILITIES

5.1 During the lease period, the Lessee shall be responsible for any damage incurred

either directly or indirectly that may be caused by the Lessee or his employees to

any City property to include dirt roads, fencing, posts, chains, or property. The

lessee (and his employees) will be required to observe all posted speed limit signs

and to minimize damage to dirt roads caused by heavy farm machinery.

The lessee will be required to add dirt or grade roads which may have been

damaged as a result of its usage for farm equipment or vehicles. Posts and

fencing damaged or removed by the Lessee will be replaced as needed by the

City; costs incurred will be billed to the Lessee.

5.2 The Lessee shall not erect any signs or permit the erection of any signs on the

property without the previous written consent of the Lessor, nor will the Lessee be

permitted to do any hunting, trapping, or fishing, or permit anyone to enter the

property for the purpose of hunting, trapping, or fishing.

5.3 The Lessee shall, at his own cost and expense, maintain any fences on the

demised premises in good repair. He will, at his own cost and expense, establish

and maintain an access for his use within the boundaries designated by the Lessor.

5.4 The Lessee shall keep the entire parcel clean and clear of hazardous materials.

5.5 The Lessee shall not cut growing timber, if there is any, upon the said premises.

5.6 At the expiration, or other sooner termination of the term, the Lessee shall

surrender up unto the said Lessor the demised premises in good condition,

reasonable wear and tear expected.

5.7 The Lessee will be issued keys, if needed, for access to the property. It will be the

responsibility of the Lessee to distribute keys to his employees. Gates (chains)

must be locked when the park/area is closed to prevent public access after normal

business hours. A penalty of fifty dollars ($50.00) per occurrence will be assessed

each time gates are left unlocked during hours when the park/area is closed.

6.0 ADDITIONAL INSTRUCTIONS

1. Use of Form: All bids shall be submitted on and in accordance with this form. If more

space is required to furnish a description of the goods and/or services bid, or delivery

terms, the bidder may attach a letter hereto that will be made a part of the bid. In case of

conflict, the bid may be considered non-responsive. The City’s published specifications

for this Invitation for Bid shall supersede any additional writings submitted with the bid.

Such writings shall be clearly marked and noted as an exception.

2. Submittals: All bids shall be submitted sealed, plainly marked showing the bid number,

date, and time. The entire solicitation document is to be returned when submitting a bid

IFB 24086-JS

Page 5

Bid Number:	24086-JS
Bid Title:	Farm Lease Dismal Swamp Park
Category:	Purchasing Bid Board Posting
Status:	Open

Farm Lease Dismal Swamp Park

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