Fancyburg Park Master Plan

Agency:	City of Upper Arlington
State:	Ohio
Type of Government:	State & Local
NAICS Category:	541310 - Architectural Services 541320 - Landscape Architectural Services
Posted Date:	Mar 15, 2024
Due Date:	Apr 5, 2024
Solicitation No:	UA24-33
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Qualifications

Design Services

Parks and Recreation Department

Capital Improvement Project

March 15, 2024

Bid UA24-33

Deadline for Inquires:

8:00 AM, EST.

Tuesday, April 2, 2024

Proposals Due:

3:00 PM, EST.

Friday, April 5, 2024

Submit Online at:

https://uaohebid.ionwave.net/CurrentSourcingEvents.aspx

REQUEST FOR QUALIFICATIONS

1. Project Information

1.1 The City of Upper Arlington seeks submissions from qualified firms to provide

Design Professional Services for this project as identified in this Request for

Qualifications (RFQ). This project is to develop a master plan for Fancyburg

Park.

1.2 Site Visit: The public park space may be visited any time during regular

operating hours.

1.3 Project Overview:

The City purchased the land that became Fancyburg Park in 1973 from Ben

Blinn, who lived in the woods that is now Wickliffe Road. The deed of sale

stipulated that the land be used solely as a park and gave the Blinn family

exclusive park naming rights. The matriarch of the family considered Upper

Arlington to be a fancy suburb, so she chose the name Fancyburg Park.

Most of the land had been used for farming, including mums and pumpkins. At

one time it was platted for dozens of homes, with Wickliffe Road running through

the middle of the park, a plan that did not transpire.

A house and outbuilding remain within the park, serving as equipment and

supply storage for the Parks & Recreation Department. The south edge of the

park, along Wickliffe Road, was and remains forested. The volunteer group,

Friends of UA Parks, and City staff have worked to remove invasive species.

Periodically native trees and shrubs are planted to supplement natural

regeneration.

Fancyburg Park hosts the Parks & Recreation Department’s Fall Fest each

October. The park features many amenities including paved multi-use paths, a

Tree Trek self-guided tour, and shelter house. The playground is large and

partially shaded, making it a popular destination for families. Sports facilities

include two ball diamonds, four tennis or pickle-ball courts, shuffleboard courts

and seasonal athletic fields. In 2017, the Upper Arlington Library partnered with

the City to install a children’s Storywalk® which displays an interactive children’s

book along the walking path around the playground.

This project will be for the master planning of a renovation of the east portion of

the park (See Exhibit A). The ball diamonds in the western part of the park were

renovated a few years ago and are anticipated to remain in place. The planning

study shall focus on the remaining area of the park.

2. Scope of Services

2.1 Project Schedule: The Consultant shall prepare and maintain a project schedule

that includes periods for reviews and approvals.

2.2 Community Engagement: The Consultant shall assist City staff with a

community engagement process to seek input on the proposed improvements.

The community engagement process may include meeting with various

interested groups as determined by the Director of Parks & Recreation. The

Consultant should plan on at least one presentation to each City Council and the

Parks & Recreation Advisory Board.

2.3 Program Development: Based on community input, market trends, information

from 2018 Department Comprehensive Plan and other relevant data, the

Consultant shall assist the City with the development of a program of park

improvements. Consultant shall assist in the evaluation of whether existing

amenities should be renovated or removed and which new amenities should be

considered for inclusion in the park. It is anticipated that at a minimum the

program will include the following items:

2.3.1 Replacement of existing playground with a new universally accessible

playground

2.3.2 Replacement of existing three seasons shelter with a year-round shelter

that is designed to accommodate summer day camp.

2.3.3 Park maintenance service yard

2.3.4 Parking

2.4 Survey: The Consultant shall provide all site survey work necessary for the

master planning process

2.5 Master Plan: Master Plan Documents shall be suitable for soliciting public input

as well as potential outside funding for the project. As part of the Master Plan,

the Consultant shall provide

2.5.1 A conceptual site plan and preliminary building plans, sections and

elevations illustrating the Project’s scale and the relationship of the

Project components to one another and the relationship of the Project to

the surrounding area. Master Plan shall provide sufficient detail to guide

future decision making with a phased approach to implementation and

shall provide basic grading information.

2.5.2 Preliminary estimate of Construction Cost.

2.6 Consultant shall provide a man-hour estimate for various tasks noted in the

scope of work, including if authorized items.

2.7 Other items not listed; however, beneficial to the plan development.

3. Submittal Requirements

3.1 Statement of Qualifications will be received by the City until 3:00 PM E.S.T. on

April 5, 2024.

Submit Statement of Qualifications online at:

https://uaohebid.ionwave.net/CurrentSourcingEvents.aspx

Contact the Purchasing Administrator at purchasing@uaoh.net for more

information about IonWave and to register as a Vendor.

Please be advised that failure to comply with the following criteria will be

grounds for disqualification:

3.1.1 Receipt of submittal by the specified date and time

3.1.2 Adherence to maximum page limits

3.1.3 Prohibition against contact or communication with any elected official,

representative, or employee of the City of Upper Arlington regarding this

solicitation or the type of work contemplated therein, unless otherwise

provided for within subsequent instructions.

Submittals are not returnable and will become the property of the City of

Upper Arlington. Please be advised that once awarded, they become

“public record” and are available to all for inspection and copying, upon

request.

3.2 Statement of Qualifications Format (only the following format will be accepted):

3.2.2 Statement of Qualifications shall be submitted in PDF format.

3.2.3 Consultant shall limit the Statement of Qualifications to no more than ten

(10) total pages, not including the cover, table of contents, sections

dividers or the cover letter.

3.2.4 The proposal shall be accompanied by a one-page cover letter included

within the PDF.

3.2.5 All pages shall be 8-1/2” by 11”, with 1-inch margins (headers and footers

may encroach with the margins).

3.2.6 The minimum font size shall be 10 point, Times New Roman or Arial.

3.3 The City is not liable for any costs associated with the preparation of the

Proposal or any other costs incurred by the Consultant prior to the execution of

the contract. The rejection of any Statement of Qualifications in whole or in part,

at the City’s discretion, will not render the City liable for incurring any costs or

damage.

3.4 Questions: Upon release of this Request for Qualifications (RFQ), all

Respondent communications concerning these shall be submitted on the

IonWave portal. All questions must be submitted by 3:00 P.M. EST. on April 2,

2024. Failure to submit inquiries by the deadline may result in the inquiry not

being answered.

4. Evaluation Criteria

4.1 Project Team (based on training, experience, and availability of the individuals

assigned to the project) (20 points)

4.2 Past Performance (past performance on similar projects based on quality of

work, ability to meet deadlines, previous communication history, and ability to

maintain the project budget) (30 points)

4.3 Understanding of the Project / Project Approach (understanding of scope, site

observations, description of experience with similar projects, expected

challenges) (35 points)

4.4 Quality of the proposal in terms of research, accuracy, graphics, and following

instructions (15 points)

5. Selection Process

5.1 The Consultant ranked highest in the Statement of Qualifications will be

deemed the most-qualified and will be selected to prepare a Technical and Fee

Proposal for the work.

5.2 Selection Timeline: The tentative timeline for the selection of a Consultant is

listed below. This is subject to change as necessary.

5.2.1 March 15, 2024

April 5, 2024

April 15, 2024

April 17-19,

2024 May 20,

2024 August

2024

RFQ Published

Proposal Submission Deadline

Interview Notifications

Interviews (If Needed)

Anticipated Council Review & Approval

Community Engagement Begins

	Bid Number	Bid Title	Bid Type		Bid Issue Date	Bid Close Date/Time
	UA24-33	Fancyburg Park Master Plan	Request for Qualification	Purchasing	3/15/2024	4/5/2024 03:00:00 PM (ET)

Fancyburg Park Master Plan

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