FAMILY VIOLENCE INTERVENTION PROGRAM FOR CLAYTON COUNTY, GEORGIA

Agency: Clayton County
State: Georgia
Type of Government: State & Local
Caegory:
  • 76 - Books, Maps, and Other Publications
  • U - Education and Training Services
Posted Date: Dec 4, 2018
Due Date: Jan 3, 2019
Solicitation No: BID NUMBER: 18-209 RFP
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Bid Documents: Please Login to View Page
BID NUMBER: 18-209 RFP BID DATE & TIME: 01/03/2019 - 03:00 PM

documents Addendum #1 Added
BID TITLE: FAMILY VIOLENCE INTERVENTION PROGRAM FOR CLAYTON COUNTY, GEORGIA
BID DESCRIPTION: This Request for Proposals (¡°RFP¡±) is from qualified Proponents (¡°Proponent¡± or ¡°Proponents¡±) for the Family Violence Intervention Program for Clayton County (¡°County¡±), Georgia. A detailed Scope of Services (¡°SOS¡±) is set forth in this RFP
PRE-BID INFORMATION: A Non-Mandatory Pre-Proposal Conference has been scheduled for Thursday, December 6, 2018, at 11:00 A.M., EST at the Clayton County Central Services Department, 7994 North McDonough Street, Jonesboro, Georgia 30236.
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TABLE OF CONTENTS
1. INFORMATION AND INSTRUCTIONS TO PROPONENTS ................................ 3
2. SUBMITTAL CHECKLIST ..................................................................................... 8
3. INTRODUCTION ................................................................................................... 9
4. SCOPE OF SERVICES ...................................................................................... 12
5. MINIMUM REQUIREMENTS .............................................................................. 12
6. EVALUATION PROCESS ................................................................................... 12
7. PROPOSAL PREPARATION AND GUIDELINES .............................................. 13
8. STANDARD COUNTY AGREEMENT ................................................................. 19
9. APPENDICES
Appendix A – Contract Compliance Requirements .............................................. 20
Appendix B – Bonding and Insurance Requirements........................................... 28
Appendix C – Required Form Submittals ............................................................. 35
Appendix D – Contract Compliance Requirements (LVP)…………………………….54
10. ATTACHMENTS
Attachment A – Scope of Services…………. ....................................................... 55
Attachment B – Cost Proposal Form……..… ....................................................... 59
Attachment C – Draft Agreement………..…......................................................... 61
RFP #18-209 Family Violence Intervention Program for Clayton County, Georgia
Page 2 of 73
RFP #18-209 FAMILY VIOLENCE INTERVENTION PROGRAM
FOR CLAYTON COUNTY, GEORGIA
INFORMATION AND INSTRUCTIONS TO PROPONENTS
1. Services Required: This Request for Proposals (“RFP”) is from qualified Proponents
(“Proponent” or “Proponents”) for the Family Violence Intervention Program for Clayton
County (“County”), Georgia. A detailed Scope of Services (“SOS”) is set forth in this RFP
2. Solicitation Method: This solicitation is being conducted in accordance with all applicable
provisions of the Clayton County Code of Ordinances. By submitting a Proposal in reference
to this solicitation, a Proponent acknowledges that it is familiar with all laws applicable to
this solicitation, including, but not limited to, the County’s Code of Ordinances, which laws
are incorporated into this RFP by reference.
3. Minimum Qualifications: Each Proponent and team member shall have the minimum
experience set forth in this RFP.
4. Certificate of Authority to Transact Business in Georgia: Each Proponent must submit
documentation that demonstrates it is duly authorized to conduct business in the State of
Georgia with its proposal. This requirement also applies to Joint Venture (JV) Team
Members, Sub-Consultants, and Sub-Contractors.
5. Business License: Proponent is requested to submit a copy of its current, valid business
license with its Proposal. If the Proponent is a Georgia corporation, Proponent is requested
to submit a valid county or city business license. If Proponent is a joint venture, Proponent
is requested to submit valid business licenses for each member of the joint venture. If the
Proponent is not a Georgia corporation, Proponent is requested to submit a Certificate of
Authority to Transact Business in the State of Georgia and a copy of its current, valid
business license issued by its home jurisdiction. If Proponent holds a professional license,
then Proponent is requested to submit a copy of the valid professional license. Failure to
provide the business license, certificate of authority, or professional license required by this
section, may result in the proposed Proposal being deemed non-responsive.
6. Professional License: Proponent must attach a copy any professional license required by
this RFP with its response.
7. No Offer by County and Firm Offer by Proponent: This solicitation does not constitute
an offer by County to enter into an agreement and cannot be accepted by any Proponent to
form an Agreement. This solicitation is only an invitation for offers from interested
Proponents and no offer shall bind County. A Proponent’s offer is a firm offer and may not
be withdrawn except as provided in this RFP, and in the County’s Code of Ordinances and
other applicable law.
8. Proposal Duration: Proposals submitted in response to this RFP must be valid for a period
of One Hundred and Twenty (120) calendar days from the Proposal Submission Deadline
and must be marked as such.
RFP #18-209 Family Violence Intervention Program for Clayton County, Georgia
Page 3 of 73
9. Proposal Submission Deadline: Responses to this RFP will be received by the Clayton
County Central Services Department, 7994 North McDonough Street, Jonesboro, Georgia,
no later than 3:00 P.M., Eastern Standard Time on Thursday, January 3, 2019. Late
Proposals received will not be considered.
10. Non-Mandatory Pre-Proposal Conference: A Non-Mandatory Pre-Proposal Conference
has been scheduled for Thursday, December 6, 2018, at 11:00 A.M., EST at the Clayton
County Central Services Department, 7994 North McDonough Street, Jonesboro,
Georgia 30236. Attendance at the Pre-Proposal Conference is voluntary for Proponents
responding to this RFP; however, Proponents are encouraged to attend. During the Pre-
Proposal Conference, the general requirements of the project will be discussed. Any
questions raised by potential Proponents will be discussed. Verbal answers to questions
during the Pre-Proposal Conference will not be authoritative. Each Proponent must be fully
informed regarding all existing and expected conditions and matters which might affect the
cost or performance of the Services. It should be emphasized, however, that nothing stated
or discussed during the course of this conference shall be considered to modify, alter or
change the requirement of the solicitation documents, unless it shall be subsequently
incorporated into an addendum to the solicitation documents.
11. Solicitation Questions; Prohibited Contacts: Any questions regarding this RFP should
be submitted in writing to Carol J. Rogers, Director, Clayton County Central Services
Department, 7994 North McDonough Street, Jonesboro, Georgia, 30236, or emailed to
centralservicesbids@claytoncountyga.gov, on or before Thursday, December 13, 2018,
2018 at 3:00 P.M., EST. Questions received after the designated period may not be
considered. Verbal responses are not authoritative. It is the responsibility of each
Proponent to obtain a copy of any Addendum issued for this solicitation by monitoring the
County’s website at https://www.claytoncountyga.gov/government/central-services/bids-
and-proposals. All Proponents and representatives of Proponents are strictly prohibited from
contacting any other County employees, County Officials, Elected Officials or any third party
representatives of the County on any matter having to do with this RFP. All communications
by any Proponent concerning this RFP must be made in writing to the Clayton County
Central Services Department.
12. Ownership of Proposals: Each Proposal submitted to the County shall become the
property of the County, without compensation to a Proponent, for the County’s use, in its
discretion. The County shall not be liable for any proposal preparation costs incurred by
Proponents.
13. Georgia Open Records Act: Information provided to the County is subject to disclosure
under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq. Pursuant to O.C.G.A.
§ 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to
keep such records confidential under this paragraph shall submit and attach to the records
an affidavit affirmatively declaring that specific information in the records constitute trade
secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]”.
RFP #18-209 Family Violence Intervention Program for Clayton County, Georgia
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14. Bonding and/or Insurance Requirements: The Bonding and/or Insurance requirements
for any Agreement that may be awarded pursuant to this RFP are set forth in Appendix
B. Proponent must provide a copy of a current certificate of insurance evidencing any
existing commercial general liability policies issued for Proponent, if any. For purposes of
this section, “Proponent” shall mean an individual, corporation, or other corporate entity
submitting a proposal in connection with this solicitation, including each Joint Venture
partner if Proponent is a Joint Venture.
15. Applicable County Small Local Business Programs: The SLBE Programs applicable to
this solicitation are set forth in Appendix A: Contract Compliance Requirements, included in
this RFP. By submitting a Proposal in response to this solicitation, each Proponent agrees
to comply with such applicable SLBE Programs.
16. Applicable Local Vendor Preference Program: The Local Vendor Preference Program
applicable to this solicitation are set forth in Appendix D.
17. Evaluation of Financial Information: The County’s evaluation of financial information
concerning a Proponent and its consideration of such information in determining whether a
Proponent is responsive and responsible may involve a review of several items of
information required to be included in a Proposal. The County will review the Financial
Information disclosed by Proponent and attached to this RFP. Further, if this RFP requires
a successful Proponent that is awarded an Agreement pursuant to this solicitation to post
some type of performance guarantee (e.g. letter of credit, guaranty agreement, etc.), a
Proponent must submit with its Proposal a notarized letter from an appropriate financial
institution indicating that it is willing to issue such performance guarantee for the Proponent
if an Agreement is awarded to it Proponent.
18. Sub-Consultants and Manufacturers: Proponents are required to submit, in writing, the
addresses of any proposed Sub-Consultants or equipment manufacturers listed in the
Proposal and may be required to submit other material information relative to proposed Sub-
Consultants. County reserves the right to disapprove any proposed Sub-Consultants whose
technical or financial ability, or resources, or experience are deemed inadequate.
19. Examination of Proposal Documents:
19.1 Each Proponent is responsible for examining with appropriate care the complete RFP
and all Addenda and for informing itself with respect to all conditions which might in
any way affect the cost or the performance of any Services or equipment. Failure to do
so will be at the sole risk of the Proponent, who is deemed to have included all costs
for performance of the Services or equipment in its Proposal.
19.2 Each Proponent shall promptly notify County in writing should the Proponent find
discrepancies, errors, ambiguities or omissions in the RFP, or should their intent or
meaning appear unclear or ambiguous, or should any other question arise relative to
the RFP. Replies to such notices may be made in the form of an addendum to the RFP,
which will be issued simultaneously to all potential Proponents.
RFP #18-209 Family Violence Intervention Program for Clayton County, Georgia
Page 5 of 73

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